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Administration Assistant Jobs in California (NOW HIRING)

Chrisp Company

Human Resources Assistant

Fremont, CA · On-site

$23 - $25/hr

Administration * Assist with HR data collection, organization, reporting, and compliance documentation. * Provide support to employees with BambooHR-related questions and system navigation. * Track ...

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Administration Assistant information

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How much do administration assistant jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for administration assistant in California is $20.77, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.03 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in California?

The most popular types of Administration jobs in California are:

What cities in California are hiring for Administration Assistant jobs?

Cities in California with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in California as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,195 per year, or $20.8 per hour.

Office Assistant, Administration

Lake Tahoe Community College

South Lake Tahoe, CA • On-site

$38K/yr

Other

Retirement, PTO

Re-posted 9 days ago

Job description

Position Details
Position Information
Position
Office Assistant, Administration
Department
Instruction Office
Starting Salary
$28,679 to $31,660 annually, dependent on education and experience
Initial Screening Date
07/27/2026
Preferred Start Date
09/01/2026
Details
Lake Tahoe Community College (LTCC) announces an opportunity to work part-time in the Administration area as the Office Assistant. Under the director of the Vice President of Academic Affairs, the office assistant will be responsible for a variety of administrative duties including serving as the first point of contact for students and community members entering the administration office, processing timesheets and supporting some key projects for the instruction office, answering phones, and providing general clerical and research support as needed. In addition, this position will assist the Vice President of Academic Affairs on special projects as assigned.
Ideal candidates will be positive, driven, be customer service oriented with an equity mentality, and a willingness to learn a variety of processes and systems.
APPLICATION PROCESS:
After review, suitable applicants will be invited by phone or email on or around Wednesday, July 29, 2026 to participate in an interview. Successful candidates will then be interviewed by a committee of approximately 3-5 individuals; these interviews are tentatively scheduled for August 13, 2026. Meeting the minimum requirements does not guarantee an interview. LTCC reserves the right to return to the applicant pool at any point during the recruitment process.
COMPENSATION:
Salary Range: LTCC offers a competitive compensation package that includes a starting placement salary of $30,113 to $33,243 annually, dependent on education and experience. There is potential to reach $38,583 annually, through step advancement plus longevity when appropriate. In addition to base salary, this position qualifies for extra bilingual (Spanish), masters or doctorate pay.
Benefits: LTCC also matches 27% of an eligible employee's salary and contributes it into a CalPERS pension account for qualifying employees.
Work-Life Balance: This is a part-time position working 28 hours per week. Hours are expected to be Monday-Friday, five to six hours per day generally within the hours of 8:00 am to 5:00 pm, hours may vary according to the needs of the program. This position is eligible for overtime compensation (non-exempt). This position is not eligible for telecommuting due to the front-facing nature of the role.
LTCC provides a generous leave package including 17 paid holidays per year plus 12 days vacation (with the potential to reach 24 days through years of service) and 12 days sick leave per year for full-time position. Furthermore, LTCC has made a commitment to full closures during holiday breaks and several weekends adjoining holidays to provide employees the ability to take advantage of holiday and vacation usage.
LTCC's Commitment to Diversity: Our ideal candidate will share and participate in LTCC's commitment to the values of diversity and equity while serving its ethnically and socioeconomically diverse student population. Lake Tahoe Community College is designated as a Hispanic-Serving Institution, reflecting the surrounding California and Nevada area.
Description
Definition:
Under the direction of the supervisor, perform a variety of clerical functions in support of a department or unit; assist faculty, staff, students and the public answering questions and providing information regarding program or department.
Distinguishing Characteristics:
The Office Assistant provides clerical functions including answering phones, assisting customers, and providing information. It is distinguished from the Administrative Assistant by the decision making authority and reporting relationship.
Representative Duties:
Receive and screen telephone calls and visitors; assist customer by answering questions or providing information; refer individuals to appropriate personnel as required; take and distribute messages; perform general clerical duties; type materials; compose flyers; perform data entry; order and maintain supplies; prepare purchase requisitions; monitor expenditures for department; collect appropriate fees and prepare accounting records.
Gather, compile and collate statistical information and other data; prepare reports; organize, establish and maintain record keeping systems for correspondence, documents, materials and records; record and log incoming information and follow up on missing or incomplete information; schedule appointments and meetings for supervisor; determine date and time and reschedule as necessary.
Accept and process forms, applications and general information requested by individuals; interact with faculty, staff, students and the public; interpret and provide technical guidance on regulations specific to assigned program(s); provide information on policies and procedures of department/work unit activities; handle personnel or administrative forms such as payroll timesheets for office department and forward for processing; may provide direction and oversees work of workstudy students; compose correspondence; copy, mail, fax and distribute materials; receive, open and distribute mail.
Other Duties:
Perform related duties as assigned.
Employment Standards
Education and Experience
Education and Experience
Any combination equivalent to: graduation from high school supplemented by college level course work and two years of general clerical experience involving public contact.
Knowledge of:
  • Modern office practices, procedures and equipment.
  • Reception and telephone techniques.
  • General clerical and record-keeping techniques.
  • Basic letter and report writing practices.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Policies and procedures governing assigned work.
Ability to:
  • Operate standard office equipment, including a computer and related software.
  • Provide information regarding policies and procedures of assigned area.
  • Understand and follow oral and written directions.
  • Communicate effectively both orally and in writing.
  • Learn interpret and apply the rules and technical regulations of assigned program(s).
  • Work cooperatively with others.
  • Establish and maintain cooperative relations with students, faculty and the public.
  • Work with a diverse clientele.
  • Note: Bilingual Spanish skills may be required.
Additional Requirement (Licensure/Certification):
  • No additional requirement.
Working Environment:
  • Indoor Office environment.

Minimum References Needed
3

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