43 Georgia State University Administration Assistant Jobs Hiring Near You

Description:
ABOUT UNIVERSITY ADVANCEMENT
Georgia State University Advancement works to further Georgia State's status as a national leader in student success, research and innovation, and cultural impact. By connecting with alumni, engaging donors, and increasing philanthropic support for students and scholars, we're helping to transform lives and build our global community. The University Advancement Division furthers the university and its mission through several departments, including Development, Corporate & Foundation Relations, Alumni Engagement & Annual Giving, and the Georgia State University Foundation.
Alumni Engagement & Annual Giving,
The Office of Alumni Engagement & Annual Giving fosters lifelong relationships between Georgia State University and its more than 285,000 alumni worldwide by strengthening affinity, deepening connections to the university, and creating meaningful opportunities for engagement, advocacy, volunteerism, and philanthropy.
Building upon the legacy of the Georgia State Alumni Association, founded in 1929, the office serves alumni across the lifelong engagement continuum and supports alumni and supporters throughout the donor continuum, creating opportunities to stay connected, informed, involved, and invested in Georgia State's future. Whether through alumni programs and events, regional engagement, career and networking initiatives, volunteer service, annual giving campaigns, or donor stewardship efforts, the office provides multiple pathways for alumni and supporters to engage in ways that are meaningful to them.
Through an integrated approach to alumni engagement and philanthropy, the office is building a sustainable engagement ecosystem that strengthens affinity, engagement, advocacy, and philanthropic support for Georgia State University. By advancing volunteerism and leadership opportunities and leveraging data-informed strategies, the team develops a strong pipeline of engaged alumni, donors, advocates, and champions who contribute to the university's continued success and impact.
These are exciting times at the University Advancement. We are growing, and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to identify, cultivate, and steward donors.
Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do but because it makes us a stronger team.
University Advancement is seeking (1) Development Associate to join the already incredible team taking Georgia State University to the next level of excellence!
WHAT MAKES UNIVERSITY ADVANCEMENT A GREAT PLACE?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with cross-campus and external partners
• Professional development opportunity and mentorship
• A rapidly growing center within an academic setting

WHAT YOU WILL DO
Job Summary
The Development Associate serves as a key operational and administrative partner to the Associate Vice President for Alumni Engagement & Annual Giving and provides comprehensive support for departmental operations, project coordination, travel logistics, event management, constituent engagement, volunteer leadership initiatives, and annual giving activities.
Working collaboratively across University Advancement, campus partners, alumni, donors, volunteers, and external stakeholders, the Development Associate helps ensure the successful execution of alumni engagement programs, fundraising initiatives, donor and alumni experiences, volunteer activities, and strategic departmental priorities. The incumbent must exercise sound judgment, maintain confidentiality, manage multiple priorities simultaneously, and provide exceptional customer service in a dynamic and fast-paced environment.
This position serves as a central operational resource for the Office of Alumni Engagement & Annual Giving and provides flexible support across departmental functions, including executive administration, project coordination, event execution, travel management, volunteer engagement, constituent services, and special initiatives. The position may require occasional evening, weekend, and travel-related responsibilities.
Job Duties
Department Operations, Executive Support, Project Coordination & Financial Administration

• Provide administrative and operational support to the Associate Vice President and the Office of Alumni Engagement & Annual Giving.
• Coordinate calendars, meetings, communications, presentations, reports, and departmental documentation.
• Support budget, purchasing, reimbursement, invoice processing, and other financial administration activities.
• Coordinate multiple concurrent projects and initiatives, monitor timelines, and ensure completion of key deliverables.
• Assist with departmental planning, strategic initiatives, and special projects.
• Serve as a liaison with University Advancement colleagues, campus partners, vendors, and external stakeholders.
• Identify opportunities to improve processes, workflows, and operational efficiencies that support departmental effectiveness and constituent engagement.

Alumni Engagement, Annual Giving & Constituent Support

• Support the planning and execution of alumni engagement initiatives and annual giving campaigns.
• Assist with stewardship, donor recognition, constituent communications, and volunteer engagement efforts.
• Coordinate project timelines, campaign logistics, and engagement activities that support departmental goals.
• Maintain constituent records and assist with reporting, data management, and tracking engagement and fundraising outcomes.
• Utilize and support departmental technology platforms and constituent relationship management systems to facilitate engagement, fundraising, reporting, and operational activities.
• Assist with constituent inquiries and ensure timely, professional, and customer-focused service.

Event Planning, Logistics & Constituent Experience

• Coordinate the planning and execution of alumni, donor, volunteer, and University Advancement events.
• Manage event logistics including venues, catering, audiovisual support, registrations, transportation, materials, signage, and staffing.
• Coordinate event communications, attendee management, and guest experiences.
• Provide on-site support to ensure smooth event operations and successful execution.
• Assist with event budgeting, reconciliation, and post-event assessment.
• Ensure responsive, professional, and customer-focused service to alumni, donors, volunteers, campus partners, and external stakeholders.
• Assist with evaluating the effectiveness of programs and events through data collection, reporting, and outcome assessment.

Travel Coordination & Logistics Management

• Coordinate travel arrangements and logistics for departmental leadership and staff.
• Manage itineraries, transportation, lodging, registrations, travel authorizations, and expense reporting.
• Support travel related to alumni engagement, donor cultivation, conferences, regional outreach activities, and strategic departmental initiatives.
• Prepare travel schedules, logistical materials, and supporting documentation.
• Assist with monitoring travel expenditures and maintaining accurate records.
• Ensure compliance with university travel policies and procedures.

Volunteer Leadership & Board Relations

• Support the Alumni Association Board and other volunteer leadership groups.
• Coordinate meeting logistics, communications, agendas, minutes, and supporting materials.
• Maintain volunteer and board records, governance documentation, rosters, and engagement activities.
• Assist with volunteer recruitment, onboarding, recognition, and relationship management efforts.
• Support leadership in fostering meaningful volunteer engagement and participation.

Other Responsibilities

• Serve as a collaborative and accountable member of the University Advancement team.
• Support special projects, strategic initiatives, and emerging departmental priorities.
• Participate in division-wide and university-wide initiatives as assigned.
• Assist with evening, weekend, and occasional travel-related responsibilities as needed.
• Contribute to continuous improvement efforts that enhance operational effectiveness, constituent satisfaction, and team collaboration.
• Uphold the highest standards of professionalism, confidentiality, customer service, and ethical conduct.
• Perform other related duties as assigned.

Disclaimer:
This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties.
As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.
Qualifications:
Minimum Hiring Standards:

• Bachelor's degree and four years of related experience, or a combination of education and related experience.

Preferred Qualifications:

• A competitive candidate should have experience in administrative support, customer relations, event coordination, or operations. Experience in higher education, advancement, alumni relations, fundraising, nonprofit, hospitality, or customer service environments is preferred