Business Administrative Manager

Office Administrative Manager

Job Description:

We are seeking a dedicated and detail-oriented Administrative Assistant to join our team and provide crucial support in maintaining the efficient operation of our office. The ideal candidate will be highly organized, proficient in office software, and possess excellent communication skills.

Qualifications

• College or equivalent education required.
• Authorized worker in the US
• 10+ years office administrative assistant experience related with Manufacturing or Automotive Industry.
• Strong organizational and time management skills.
• Proficiency in office software, including Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, both written and verbal.
• Customer service oriented.
• Collaborative, innovative, and quick learner.
• Ability to multitask and prioritize tasks effectively.
• Great attention to detail, organized, and ability to multitask.

Responsibilities

• Provide administrative support to Office Manager, Marketing Department, Production Department, and for the operational needs of the region overall.
• Assist with computers (Zoom, Teams, Microsoft Excel, Word, Google Docs).
• Answer phone calls, schedules meetings and support visitors
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Schedule travel arrangements for executives and other employees such as booking flights, cars, and hotel or restaurant reservations and assist with the planning of special events.
• Exhibit polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and communication.
• Maintain office machines, equipment, and supplies by conducting regular inventory checks, ordering supplies, and scheduling routine service appointments.
• Coordinate building security access and parking for all office personnel and process badging and renewals.
• Oversee company fleet by keeping vehicle registration, safety inspection, and insurance up to date.
• Track vehicle location and transfers via equipment spreadsheet

Job Type: Full-time

Pay: $29.00 - $35.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Experience

• Administrative / Customer Service: 6 years (Required)

Ability to Commute:

• Milpitas, CA (Required)

Work Location: In person