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Medical Office Administrative Jobs (NOW HIRING)

PETER ACCETTA M D

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Medical Office - Administrative Assistant

Orchard Park, NY · On-site

$21 - $22/hr

Full Time - Medical Office - Administrative Assistant Position Summary: Private Medical Office located in Orchard Park is seeking an Administrative Assistant to provide a welcoming experience to our ...

PETER ACCETTA M D

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Medical Office - Administrative Assistant

Orchard Park, NY · On-site

$21 - $22/hr

Full Time - Medical Office - Administrative Assistant Position Summary: Private Medical Office located in Orchard Park is seeking an Administrative Assistant to provide a welcoming experience to our ...

Premier Eye Clinic

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Medical Office Administrative Assistant (Check Out)

Pascagoula, MS · On-site

$13.50 - $14.50/hr

The Medical Receptionist (Check Out Desk) plays a vital role in supporting the financial and administrative functions of a small healthcare team. This position involves direct patient interaction ...

Insurance Relief

Office Administrative Assistant

Fresno, CA · On-site

$19 - $21/hr

Office Administrative Assistant - Hanford, CA The Company: We're looking for an enthusiastic Office ... Comprehensive benefits package including Medical, Dental, and Vision insurance * Retirement: 401(k) ...

NCW

Office Administrative Assistant

Dallas, TX

$25/hr

Position Summary We are looking for a reliable and self-sufficient Office Administrative Assistant ... Medical, Dental, and Vision Insurance * 401(k) Retirement Plan * Paid Holidays * Bereavement Leave

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Medical Office Administrative information

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How much do medical office administrative jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for medical office administrative in the United States is $21.37, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $24.04 per hour, depending on experience, location, and employer.

What is a medical office administrative professional?

Medical office administrative assistants are professionals who manage the day-to-day administrative tasks in healthcare settings such as clinics, hospitals, and private practices. Their duties often include scheduling appointments, handling patient records, billing, managing correspondence, and supporting medical staff with various office tasks. They play a critical role in ensuring the smooth operation of a medical office and often serve as the first point of contact for patients. Strong organizational, communication, and computer skills are essential for this role.

What are the key skills and qualifications needed to thrive as a medical office administrative professional?

To thrive as a Medical Office Administrative professional, you need strong organizational skills, attention to detail, and knowledge of healthcare office procedures, often backed by a certificate or associate degree in medical office administration. Familiarity with electronic health record (EHR) systems, medical billing software, and scheduling tools is typically required. Excellent interpersonal communication, discretion, and multitasking abilities are crucial soft skills for managing patient interactions and office workflows. These competencies ensure efficient, accurate, and confidential management of medical office operations, directly impacting patient satisfaction and office productivity.

How does a medical office administrative professional typically interact with healthcare providers and patients throughout the workday?

Medical Office Administrative professionals serve as a vital link between healthcare providers and patients. On a typical day, they greet patients, manage appointment scheduling, update medical records, and coordinate communication among medical staff. They must handle sensitive information with discretion and respond promptly to inquiries from both patients and clinicians. Effective collaboration with nurses, doctors, and billing personnel is essential to ensure smooth office operations and a positive patient experience.

What is the difference between Medical Office Administrative vs Medical Receptionist?

AspectMedical Office AdministrativeMedical Receptionist
CredentialsHigh school diploma; some roles may require administrative or medical office certificationsHigh school diploma; on-the-job training often provided
Work EnvironmentMedical offices, clinics, healthcare facilitiesFront desk, patient check-in areas in healthcare settings
Job ResponsibilitiesScheduling, billing, managing patient records, administrative tasksGreeting patients, answering phones, scheduling appointments
Industry UsageCommonly used in healthcare administrationPrimarily in patient reception and front desk roles

Medical Office Administrative roles encompass a broad range of administrative tasks within healthcare settings, often involving managing records, billing, and scheduling. Medical Receptionists focus specifically on front desk duties like greeting patients and handling appointments. While both roles work closely in healthcare environments, Medical Office Administrators typically have a wider scope of responsibilities.

How to become a medical office administrative?

To become a medical office administrative professional, typically one needs a high school diploma or equivalent, along with training in office administration or medical office procedures. Many employers prefer candidates with knowledge of medical billing, coding, and electronic health records (EHR) systems, which can be gained through certification programs or on-the-job training.

What does a medical office administrative do?

A medical office administrative professional manages daily office operations, including scheduling appointments, maintaining patient records, handling billing and insurance paperwork, and coordinating communication between patients and healthcare providers. They often use electronic health record (EHR) systems and require strong organizational and communication skills.
More about Medical Office Administrative jobs

What cities are hiring for Medical Office Administrative jobs?

Cities with the most Medical Office Administrative job openings:

What are the most commonly searched types of Medical Office Administrative jobs?

The most popular types of Medical Office Administrative jobs are:

What states have the most Medical Office Administrative jobs?

States with the most job openings for Medical Office Administrative jobs include:

Medical Office Administrative jobs near you
Infographic showing various Medical Office Administrative job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, and 6% Contract. Highlights an 87% Physical, 1% Hybrid, and 12% Remote job distribution, with an average salary of $44,453 per year, or $21.4 per hour.

Medical Office Administrative Assistant

Texas Health Care

Fort Worth, TX • On-site

$17 - $20/hr

Other

Re-posted 2 days ago

Job description

Medical Office Administrative Assistant

The Medical Office Administrative Assistant provides essential administrative and clerical support to ensure the efficient operation of the medical office. This role is crucial for maintaining smooth patient flow, accurate record-keeping, and a positive patient experience.

Job Responsibilities:

  • Answer multi-line phone systems, direct calls, and take detailed messages.
  • Schedule and confirm patient appointments, manage the appointment calendar, and handle rescheduling requests.
  • Greet and register patients, verify insurance information, and collect co-pays or payments.
  • Prepare patient charts, scan and file medical records, and ensure accuracy and confidentiality of patient data.
  • Process incoming and outgoing mail, faxes, and other correspondence.
  • Maintain office supplies inventory and place orders as needed.
  • Assist with billing inquiries and insurance claims processing.
  • Maintain cleanliness and organization of the reception area and waiting room.
  • Communicate effectively with patients, physicians, and other healthcare professionals.
  • Perform other administrative duties as assigned by the office manager or medical staff.

Job Qualifications:

  • High School Diploma or GED required; Associate's degree or medical administrative assistant certification preferred.
  • Minimum of 1-2 years of experience in an administrative support role, preferably in a medical office setting.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Experience with electronic health records (EHR) systems is highly desirable.
  • Excellent verbal and written communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Exceptional customer service and interpersonal skills.
  • Ability to maintain patient confidentiality (HIPAA compliance).
  • A positive and professional demeanor.

Hours per week - 36-40 hours

Work Schedule - Monday thru Thursday 8-5 Friday 8 to noon

Salary: $17-20 (depending upon experience)

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