Administrative Coordinator at Puckett's Nashville

A. Marshall Hospitality is hiring an Administrative Coordinator to join our Puckett's team in Nashville, TN. The A. Marshall Hospitality family of restaurants also includes 8 Puckett's Grocery & Restaurant locations, Deacon's New South, and 2 Scout's Pub locations. We take great pride in what we do and are looking for a talented individual to help our amazing team!

POSITION INFORMATION
Position: Administrative Coordinator
Location: Nashville, TN
Start Date: As Soon as Available
Status: Part-time / Hourly
Hours: Vary, open availability needed

JOB SUMMARY
The Administrative Coordinator role is to provide support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the restaurant and others are positive and productive.

ESSENTIAL RESPONSIBILITIES

PRIMARY

• Promote, work, and act in a manner consistent with the mission of A. Marshall Hospitality: "To make every person we interact with feel like family and to make every guest a fan."
• Handle office tasks, such as filing, reordering supplies, and maintaining a clean and organized office space.
• Ensure that all gratshare entries are inputted daily.
• Enter bi-weekly payroll and submit it to Human Resources in a timely manner for processing.
• Ensure compliance with all federal, state, county and municipal regulations that pertain to health, safety and labor requirements of the restaurant, employees, and guests.
• Be ready, willing, and able to assist with administrative duty requests from the AMH Administrative Office

HUMAN RESOURCES AND PAYROLL SYSTEMS

• Act as the lead administrator for the hr/payroll platform
• Upload all Statement Forms into Employees' records.
• Ensure that all pay rates are kept up-to-date in all systems
• Oversee the completion of all Reports including:
  • Employee Accident Reports
  • Customer Accident Reports
  • Termination + Separation Paperwork
• Ensure that all employee digital records are kept up-to-date at all times with accurate information including, but not limited to:
  • Contact Information
  • Licenses + Certifications (ServSafe® , TABC, etc)
  • Photo Identifications
  • I-9 Forms
  • Break Waivers
• Assist enrolling employees with health insurance.

SALES + INVENTORY MANAGEMENT SYSTEMS

• Set Up Par System and/or Declining Budgets for Appropriate Categories
• Invoice Input + Approval
• COGS Analysis + Reporting Weekly + Period End
• Inventory Input + Analysis at Period End
• P&L/Ledger Reconciliation of Invoiced Costs
• Assist with Making Bank + Change Runs
• Make Bank + Change Runs
• Send In + Verify DSS Reports
• Upload and Verify Daily Sales Summaries into R365

ADDITIONAL

• Become a Certified ServSafe® Administrator and/or TABC Administrator in Order to Ensure Company Certification Compliance
• Manage inventory and ordering of employee uniforms
• Manage inventory and ordering of merchandise and wholesale items
• Work with FOH Management and the Event Sales Team to respond to large party reservation request
• Book Large Party Reservations through tripleseat application and input reservations into Opentable Guest Center

EEO STATEMENT
A. Marshall Hospitality is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, gender (includes pregnancy or related medical conditions), genetic information, marital status, national origin, disability or handicap, veteran status or any other protected characteristics in accordance with applicable federal, state and local laws. We are drug-free, provide reasonable accommodations where requested and available and participate in the Federal E-Verify process.