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Hospital Administrative Assistant Jobs (NOW HIRING)

Synergy Direct LLC

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Hospital Administrative Assistant

West Hollywood, CA · On-site

$25 - $26/hr

Hospital Administrative Assistant provides high-level administrative and operational support to Department Co-Chairs and Vice Chairs, ensuring seamless daily coordination. This role requires ...

Ernest Health

Administrative Assistant

Plano, TX · On-site

$17.25 - $23.25/hr

FT Administrative Assistant We are seeking a FT Administrative Assistant to join our team of ... Our hospital offers comprehensive benefits, designed to support your health and financial well ...

Ernest Health

Administrative Assistant

Plano, TX · On-site

$17.25 - $23.25/hr

Our hospital offers comprehensive benefits, designed to support your health and financial well ... Two years' experience as an administrative assistant at executive level or executive secretarial ...

Encompass Health

Administrative Assistant

Loganville, GA

$17.25 - $23.25/hr

Administrative Assistant Career Opportunity Recognized for your Administrative Assistant Skills Are ... This role involves overseeing documents, ensuring seamless hospital-wide communication, and ...

Encompass Health

Administrative Assistant

Albuquerque, NM · On-site

$17.50 - $23.50/hr

Administrative Assistant Career Opportunity Recognized for your Administrative Assistant Skills Are ... This role involves overseeing documents, ensuring seamless hospital-wide communication, and ...

Encompass Health

Administrative Assistant

Huntington, WV · On-site

$17.50 - $23.50/hr

Administrative Assistant Career Opportunity Recognized for your Administrative Assistant Skills Are ... This role involves overseeing documents, ensuring seamless hospital-wide communication, and ...

Encompass Health

Administrative Assistant

Dothan, AL · On-site

$16.25 - $22/hr

Recognized for your Administrative Assistant Skills Are you passionate about supporting a hospital's administrative needs and collaborating with hospital leadership? Encompass Health seeks an ...

HealthSouth

Administrative Assistant

Texarkana, TX · On-site

$16 - $21.75/hr

Administrative Assistant Career Opportunity Recognized for your Administrative Assistant Skills Are ... This role involves overseeing documents, ensuring seamless hospital-wide communication, and ...

HealthSouth

Administrative Assistant

Alexandria, LA · On-site

$16.50 - $22.25/hr

Administrative Assistant Career Opportunity Recognized for your Administrative Assistant Skills Are ... This role involves overseeing documents, ensuring seamless hospital-wide communication, and ...

ClearSky Health

Administrative Assistant

Eau Claire, WI · On-site

$17.75 - $24/hr

Administrative Assistant Position Our hospital provides high-quality care that transforms the lives of those living with disabling injuries and illnesses. We distinguish ourselves through our ...

HealthSouth

Administrative Assistant

Tustin, CA · On-site

$18.75 - $25.50/hr

Administrative Assistant Career Opportunity Recognized for your Administrative Assistant Skills Are ... This role involves overseeing documents, ensuring seamless hospital-wide communication, and ...

ClearSky Health

Administrative Assistant

Eau Claire, WI · On-site

$17.75 - $24/hr

Our hospital provides high-quality care that transforms the lives of those living with disabling ... The Administrative Assistant is responsible for multiple areas of secretarial/administrative duties ...

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Hospital Administrative Assistant information

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How much do hospital administrative assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for hospital administrative assistant in the United States is $14.90, according to ZipRecruiter salary data. Most workers in this role earn between $14.66 and $15.14 per hour, depending on experience, location, and employer.

What is a hospital administrative assistant?

Hospital administrative assistants are professionals who provide clerical and organizational support in healthcare settings such as hospitals, clinics, or medical offices. Their duties typically include scheduling appointments, managing patient records, coordinating communication between medical staff and patients, and handling billing or insurance paperwork. They play a crucial role in ensuring the smooth operation of healthcare facilities by streamlining administrative processes and supporting both staff and patients.

What does a hospital administrative assistant do?

A medical administrative assistant performs numerous clerical and administrative duties for a specific doctor, clinical unit, laboratory, or department. The range of your responsibilities in this career depends on the type of office in which you work, but typically you answer the phone, schedule appointments, check in patients at the front desk, have them fill out any necessary paperwork for their patient records, and deal with billing, insurance claims, and accounting tasks. You also make sure that the office is kept clean and handle inventory stocking.

What are the key skills and qualifications needed to thrive as a hospital administrative assistant, and why are they important?

To thrive as a Hospital Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with healthcare administrative procedures, usually supported by a high school diploma or associate degree. Proficiency with hospital information systems (HIS), electronic health record (EHR) software, and Microsoft Office Suite is commonly required. Excellent communication, multitasking, and problem-solving abilities help you manage patient inquiries and support medical staff efficiently. These skills are crucial for ensuring smooth hospital operations, accurate record-keeping, and high-quality patient service.

What are some common challenges faced by hospital administrative assistants in their daily work?

Hospital Administrative Assistants often manage a fast-paced environment where multitasking is essential. They regularly handle competing priorities such as scheduling appointments, processing patient admissions, and coordinating communications between medical staff and patients. Adapting to frequent changes, maintaining patient confidentiality, and using specialized healthcare software are also common challenges. Developing strong organizational and interpersonal skills helps them navigate these demands and support smooth hospital operations.

What is the difference between Hospital Administrative Assistant vs Medical Secretary?

AspectHospital Administrative AssistantMedical Secretary
CredentialsHigh school diploma; some roles may require certificationHigh school diploma; certification optional
Work EnvironmentHospitals, clinics, healthcare facilitiesDoctors' offices, clinics, healthcare settings
Job DutiesAdministrative support, patient scheduling, record managementScheduling, correspondence, medical record handling
Employer & Industry UsageHospitals, healthcare organizationsMedical practices, clinics

While both roles involve administrative tasks in healthcare settings, Hospital Administrative Assistants typically work in hospitals managing broader administrative functions, whereas Medical Secretaries focus on supporting individual physicians or clinics with scheduling and record-keeping.

More about Hospital Administrative Assistant jobs

What cities are hiring for Hospital Administrative Assistant jobs?

Cities with the most Hospital Administrative Assistant job openings:

Who are the top companies hiring for Hospital Administrative Assistant jobs?

The top employers for Hospital Administrative Assistant jobs are:

What states have the most Hospital Administrative Assistant jobs?

States with the most job openings for Hospital Administrative Assistant jobs include:

What are popular job titles related to Hospital Administrative Assistant jobs?

For Hospital Administrative Assistant jobs, the most frequently searched job titles are:

Hospital Administrative Assistant jobs near you
Infographic showing various Hospital Administrative Assistant job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 72% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $31,000 per year, or $14.9 per hour.

Hospital Administrative Assistant

West Hollywood, CA • On-site

Synergy Direct LLC
Recruiting and Staffing Services • 1 - 10 employees
Learn more about Synergy Direct LLCexternal

$25 - $26/hr

Full-time

Re-posted 27 days ago

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Job description

Hospital Administrative Assistant provides high-level administrative and operational support to Department Co-Chairs and Vice Chairs, ensuring seamless daily coordination. This role requires exceptional professionalism, discretion, and the ability to manage highly sensitive matters with integrity in a fast-paced environment.

Key Responsibilities for a Hospital Administrative Assistant

  • Executive Support: Manage complex calendars, coordinate travel, screen correspondence, and prepare confidential reports and presentations.
  • Meeting Coordination: Plan high-level meetings, prepare agendas, take detailed minutes, and track action items.
  • Project Support: Assist with special initiatives, conduct research, and optimize administrative workflows.
  • On-Site Mobility: Conduct daily rounding and walking throughout the campus to visit departments and meet with faculty and physicians.

Qualifications for a Hospital Administrative Assistant

  • 4-5 years of high-level administrative or executive assistant experience.
  • Proven ability to handle confidential info with absolute discretion.
  • Strong autonomy, problem-solving skills, and meticulous attention to detail.
  • Excellent verbal/written communication and relationship-building skills.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).