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How much do hospital administrative assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for hospital administrative assistant in the United States is $14.90, according to ZipRecruiter salary data. Most workers in this role earn between $14.66 and $15.14 per hour, depending on experience, location, and employer.

What is a hospital administrative assistant?

Hospital administrative assistants are professionals who provide clerical and organizational support in healthcare settings such as hospitals, clinics, or medical offices. Their duties typically include scheduling appointments, managing patient records, coordinating communication between medical staff and patients, and handling billing or insurance paperwork. They play a crucial role in ensuring the smooth operation of healthcare facilities by streamlining administrative processes and supporting both staff and patients.

What does a hospital administrative assistant do?

A medical administrative assistant performs numerous clerical and administrative duties for a specific doctor, clinical unit, laboratory, or department. The range of your responsibilities in this career depends on the type of office in which you work, but typically you answer the phone, schedule appointments, check in patients at the front desk, have them fill out any necessary paperwork for their patient records, and deal with billing, insurance claims, and accounting tasks. You also make sure that the office is kept clean and handle inventory stocking.

What are the key skills and qualifications needed to thrive as a hospital administrative assistant, and why are they important?

To thrive as a Hospital Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with healthcare administrative procedures, usually supported by a high school diploma or associate degree. Proficiency with hospital information systems (HIS), electronic health record (EHR) software, and Microsoft Office Suite is commonly required. Excellent communication, multitasking, and problem-solving abilities help you manage patient inquiries and support medical staff efficiently. These skills are crucial for ensuring smooth hospital operations, accurate record-keeping, and high-quality patient service.

What are some common challenges faced by hospital administrative assistants in their daily work?

Hospital Administrative Assistants often manage a fast-paced environment where multitasking is essential. They regularly handle competing priorities such as scheduling appointments, processing patient admissions, and coordinating communications between medical staff and patients. Adapting to frequent changes, maintaining patient confidentiality, and using specialized healthcare software are also common challenges. Developing strong organizational and interpersonal skills helps them navigate these demands and support smooth hospital operations.

What is the difference between Hospital Administrative Assistant vs Medical Secretary?

AspectHospital Administrative AssistantMedical Secretary
CredentialsHigh school diploma; some roles may require certificationHigh school diploma; certification optional
Work EnvironmentHospitals, clinics, healthcare facilitiesDoctors' offices, clinics, healthcare settings
Job DutiesAdministrative support, patient scheduling, record managementScheduling, correspondence, medical record handling
Employer & Industry UsageHospitals, healthcare organizationsMedical practices, clinics

While both roles involve administrative tasks in healthcare settings, Hospital Administrative Assistants typically work in hospitals managing broader administrative functions, whereas Medical Secretaries focus on supporting individual physicians or clinics with scheduling and record-keeping.

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Cities with the most Hospital Administrative Assistant job openings:

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What states have the most Hospital Administrative Assistant jobs?

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Hospital Administrative Assistant jobs near you
Infographic showing various Hospital Administrative Assistant job openings in the United States as of September 2026, with employment types broken down into 1% Locum Tenens, 4% As Needed, 72% Full Time, 16% Part Time, and 7% Contract. Highlights an 98% Physical, and 2% Remote job distribution, with an average salary of $31,000 per year, or $14.9 per hour.

Administrative Assistant

Bartlesville, OK • On-site

Ascension St. John Rehabilitation Hospital, an affiliate of Encompass Health - Owasso
201 - 500 employees
Learn more about Ascension St. John Rehabilitation Hospital, an affiliate of Encompass Health - Owassoexternal

$21.50 - $26/hr

Part-time

Medical, Dental, Vision, Retirement, PTO

Posted 2 days ago

New

Job description

Administrative Assistant Career Opportunity


Recognized for your Administrative Assistant Skills
Are you passionate about supporting a hospital's administrative needs and collaborating with hospital leadership? Encompass Health seeks an Administrative Assistant who is eager to contribute to our team's success. This role involves overseeing documents, ensuring seamless hospital-wide communication, and organizing files. Join us for a career close to home and heart, where you'll coordinate events, facilitate efficient communication, and contribute to our dedicated team's success.


A Glimpse into Our World
At Encompass Health, you'll experience the difference the moment you become a part of our team. Working with us means aligning with a rapidly growing national inpatient rehabilitation leader. We take pride in the growth opportunities we offer and how our team unites for the greater good of our patients. Our achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For® Award, among other accolades, which is nothing short of amazing.


Starting Perks and Benefits
At Encompass Health, we are committed to creating a supportive, inclusive, and caring environment where you can thrive. From day one, you will have access to:

  • Affordable medical, dental, and vision plans for both full-time and part-time employees and their families.
  • Generous paid time off that accrues over time.
  • Opportunities for tuition reimbursement and continuous education.
  • Company-matching 401(k) and employee stock purchase plans.
  • Flexible spending and health savings accounts.
  • A vibrant community of individuals passionate about the work they do!

Become the Administrative Assistant you always wanted to be

  • Manage visitor and telephone inquiries, directing them to the appropriate individuals promptly.
  • Handle message relay, answer routine inquiries, and ensure accurate and timely correspondence.
  • Support various word processing tasks including reports, charts, and confidential documents.
  • Coordinate meetings, travel arrangements, and maintain supervisors' calendars.
  • Maintain efficient record-keeping and filing systems, and organize documents and correspondence.
  • Attend meetings to take, prepare, and distribute minutes as required.
  • Contribute to special projects relevant to your role and department.

Qualifications

  • High school diploma or equivalent preferred.
  • Proficiency in Microsoft Office products.
  • Typing proficiency with speed and accuracy, 10-key preferred.
  • Effective communication skills with personnel and community members.
The Encompass Health Way
We proudly set the standard in care by leading with empathy, doing what's right, focusing on the positive, and standing stronger together. Encompass Health is a trusted leader in post-acute care with over 150 nationwide locations and a team of 36,000 exceptional individuals and growing!
At Encompass Health, we celebrate and welcome diversity in our inclusive culture. We provide equal employment opportunities regardless of race, ethnicity, gender, sexual orientation, gender identity or expression, religion, national origin, color, creed, age, mental or physical disability, or any other protected classification.

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