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Experience Administrative Jobs (NOW HIRING)

University of Utah

Administrative Assistants

Campus, IL

$9.45 - $33.47/hr

  • Retirement

Requires little to no related experience. This is an Entry-Level position in the Support track. Expected Pay Range: $9.45 to $21.69 Administrative Assistants, II Completes routine tasks under ...

University of Utah

Administrative Assistants

Campus, IL

$9.45 - $33.47/hr

  • Retirement

Requires little to no related experience. This is an Entry-Level position in the Support track. Expected Pay Range: $9.45 to $21.69 Administrative Assistants, II Completes routine tasks under ...

DHL

Administrative Assistant II

Goodyear, AZ · On-site

$22.55/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Minimum of 1 year experience administrative; Data Entry; basic understanding and application of Microsoft Outlook; Teams; Excell; preferred Kronos knowledge; Oracle HR System; detail oriented; great ...

University of Utah

Administrative Assistants

Campus, IL

$14.12 - $26.14/hr

  • Retirement

May assist less-experienced team members. Requires 3+ years of related experience. This is a Skilled Level position in the Support track. Expected Pay Range: $16.32 to $22.62 Administrative ...

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Experience Administrative information

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How much do experience administrative jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for experience administrative in the United States is $21.32, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.08 per hour, depending on experience, location, and employer.

What jobs count as administrative experience?

Administrative experience includes roles such as administrative assistant, office clerk, receptionist, executive assistant, or data entry clerk. These jobs typically involve tasks like managing schedules, handling correspondence, organizing files, and using office software such as Microsoft Office or Google Workspace.

What is an experience administrative professional?

Experience Administrative professionals are responsible for managing and enhancing the overall experience within an organization, often focusing on both employee and client satisfaction. They handle administrative tasks such as scheduling, event planning, and communications, while also implementing strategies to improve workplace culture and service quality. Their role often bridges traditional administrative duties with aspects of human resources and customer service, ensuring smooth operations and a positive environment. These professionals are essential in creating efficient processes and a welcoming atmosphere for everyone involved.

How does an experience administrative professional typically collaborate with other departments to enhance workplace efficiency?

Experience Administrative professionals often act as the central point of coordination between departments, ensuring smooth communication and workflow. They schedule meetings, manage shared resources, and facilitate project timelines by keeping all stakeholders informed. This role requires proactive communication and the ability to anticipate potential bottlenecks, making it essential for Experience Administrative staff to build strong working relationships across the organization. By streamlining processes and supporting teams, they play a key role in improving overall workplace efficiency.

What are the key skills and qualifications needed to thrive as an experience administrative professional, and why are they important?

To thrive as an Experienced Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office management, typically supported by several years of administrative experience and a relevant diploma or degree. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and sometimes CRM systems is essential. Exceptional communication, discretion, and problem-solving abilities are crucial soft skills that set top performers apart. These skills ensure efficient operations, effective support for teams and executives, and a professional, well-managed office environment.

What is the difference between Experience Administrative vs Administrative Assistant?

AspectExperience AdministrativeAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeHigh school diploma or equivalent; some roles may prefer additional certifications
Work EnvironmentOffice settings, often in corporate or government sectorsOffice environments, including corporate, educational, and healthcare settings
Employer & Industry UsageUsed in various industries for administrative support roles with more responsibilitiesCommon entry-level administrative support role across industries
Common Search & Comparison IntentUnderstanding higher-level administrative roles with more experience requirementsEntry-level administrative support roles and responsibilities

Experience Administrative roles typically require more experience and may involve higher-level responsibilities compared to Administrative Assistant positions. While both work in office environments and require similar credentials, Experience Administrative positions often involve overseeing processes or managing teams, whereas Administrative Assistants focus on supporting daily administrative tasks.

What is experience in an administrative role?

Experience in an administrative role refers to the practical knowledge and skills gained from performing tasks such as managing schedules, handling correspondence, organizing files, and using office software like Microsoft Office or Google Workspace. It demonstrates proficiency in supporting daily office operations and often involves familiarity with communication, organization, and time management skills.
More about Experience Administrative jobs

What are the most commonly searched types of Experience Administrative jobs?

The most popular types of Experience Administrative jobs are:

What job categories do people searching Experience Administrative jobs look for?

The top searched job categories for Experience Administrative jobs are:

Infographic showing various Experience Administrative job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $44,338 per year, or $21.3 per hour.

Experience & Administrative Coordinator

PITCAIRN TRUST COMPANY

San Francisco, CA • On-site

Other

Posted 6 days ago

Job description

ABOUT PITCAIRN
Pitcairn's innovative Shared Single-Family Office™ model provides unparalleled service to wealthy families and other family offices. Since the firm's founding in 1923, Pitcairn has helped ultra-high-net-worth families and its members navigate the individual, interpersonal, and institutional challenges that come with wealth. We understand multigenerational family wealth in a way that few other wealth advisory firms do. Our comprehensive family office services include investment advisory, tax, trust and estate planning, risk management, philanthropy, household-level financial services as well as family education and family governance support.
THE ROLE
This dynamic role keeps Pitcairn's San Francisco office running smoothly while serving as a central resource for employees, vendors, building management, and service providers. The Experience & Administrative Coordinator oversees workplace operations, document and records administration, vendor coordination, selected financial processes, and employee onboarding and offboarding support.
Success in this role requires a highly organized, service-oriented professional who can manage recurring tasks, operational processes, maintain accurate documentation, handle protect confidential information appropriately, and coordinate effectively with internal team members, external vendors, building management, and service providers.
KEY RESPONSIBILITIES:
  • Office and workplace operations: Maintain a professional, organized, client-ready office; coordinate supplies, meetings, catering, events, access, building requests, and emergency procedures.
  • Mail, documents, and records: Receive, scan, route, track, and securely maintain mail, invoices, checks, notices, permanent files, entity binders, minute books, vault inventories, and original documents.
  • Vendor and facilities coordination: Manage routine service providers, maintain vendor procedures and contacts, track requests, and identify opportunities to improve service, efficiency, and cost effectiveness.
  • Financial administration: Route invoices and payment documents, support office credit card and expense processes, maintain petty cash records, coordinate deposits, and apply appropriate confidentiality and controls.
  • Employee support: Partner with Talent & Culture and local leadership on onboarding, offboarding, workspace and access readiness, employee events, communications, training, and related logistics.
  • Process improvement and projects: Create practical guides, checklists, and procedures; streamline recurring workflows; and support special projects and cross-functional initiatives.
QUALIFICATIONS:
  • Bachelor's degree preferred, or equivalent professional experience.
  • 5+ years of experience in office management, workplace operations, executive support, business operations, or administrative coordination.
  • Proven discretion with confidential documents, financial information, employee information, and sensitive records.
  • Experience coordinating vendors, building management, service providers, or professional advisors.
  • Strong organization, communication, project management, judgment, and follow-through; proficiency with Microsoft Office, SharePoint/OneDrive, Adobe/PDF tools, digital filing, and office equipment.
  • Experience in a family office, financial services, investment advisory, legal, accounting, or other high-discretion professional services environment is preferred but not required.
WHAT SUCCESS LOOKS LIKE
The successful candidate is service-oriented, resourceful, and comfortable shifting between routine details and emerging priorities. They take ownership, protect confidentiality, anticipate needs, and build trust through responsive, accurate, and thoughtful execution.
  • Optimistic warmth: Creates a welcoming, positive, and professional environment.
  • Sound judgment: Anticipates needs, navigates complexity, and knows when to escalate.
  • Ownership and work ethic: Follows through consistently and delivers high-quality work with close attention to detail.
  • Empathy and self-awareness: Supports others professionally, welcomes feedback, and improves continuously.
  • Growth mindset: Learns quickly, strengthens processes, and is motivated to expand the role over time.

CAREER DEVELOPMENT
This position is designed for a professional seeking a long-term path in operations. Early success will come from mastering the San Francisco office, understanding how Pitcairn serves families, and building strong internal relationships. As capability and business knowledge grow, the position may expand into broader operational ownership, HR coordination, project leadership, and firm-wide work.
ADDITIONAL INFORMATION
Pitcairn is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, ancestry, national origin, sex, gender identity, sexual orientation, age, disability, marital status, domestic partner status, parental status, or medical condition. Pitcairn complies with applicable state and local nondiscrimination laws. As an investment adviser, Pitcairn employees may be subject to limitations on personal investment activities.

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