Purchasing Administrative Assistant

As a Purchasing Administrative Assistant, you play a vital role in supporting the purchasing department by handling administrative tasks related to procurement and supply chain management. Your responsibilities involve maintaining records, coordinating with vendors, and ensuring smooth operations within the purchasing function. Let’s delve into the details:

Responsibilities:

1. Vendor Coordination:
   • Communicate with suppliers, vendors, and wholesalers to obtain quotes, negotiate terms, and gather necessary information.
   • Assist in maintaining positive relationships with vendors.
2. Order Processing and Tracking:
   • Place purchase orders for materials, components, and equipment based on inventory needs.
   • Track orders from manufacturing locations to retail stores or company warehouses.
   • Update internal databases with order details (dates, vendors, quantities, discounts).
3. Inventory Management Support:
   • Work closely with the Purchasing Manager to coordinate job materials.
   • Collaborate with supervisors to maintain schedules, materials, and equipment required for power electronics construction jobs.
4. Administrative Tasks:
   • Answer incoming calls to the purchasing department.
   • Prepare and process purchase orders, contracts, and other procurement documents accurately and efficiently.
   • Maintain records, prepare reports, and handle correspondence related to purchasing activities.

Qualifications:

• Education: A high school diploma or equivalent is typically required.
• Skills:
  • Proficiency in Microsoft Office applications (especially Excel and Outlook).
  • Strong organizational skills and attention to detail.
  • Effective communication and problem-solving abilities.

Compensation:

• $18.00+ an hour (depending upon experience)

BENEFITS INCLUDE

• Paid time off (2 weeks per year)
• Paid Holidays (8 days)
• Health Insurance (multiple plans)
• Dental Insurance
• Vision Insurance
• Matching Retirement

Remember, your role directly contributes to the efficient functioning of the purchasing process, ensuring timely availability of materials for power electronics production