Administrative Assistant

UV Fire Protection Systems Inc

Hialeah, FL

$16 to $20 Hourly
Full-Time

Job Description

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

Answer incoming phone calls and route them to the appropriate person
Schedule appointments and maintain a calendar
Assist with provided color phases plans for projects, including planning, scheduling, apply for permit, certification and helping with resource allocation.
Submit updated documents to customer such as Certificate of Insurance and company documents pertaining to the project.
Organize meetings and take accurate minutes
Collaborate with clients, architects, engineers, and subcontractors
Write emails, memos, and letters and distribute them appropriately
Contribute to company reports
Maintain an organized filing system
Develop, update, and maintain relevant office procedures

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
Highly organized with excellent time management skills and the ability to prioritize projects