Administration Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The right candidate for this position will be self-motivated, independent, and able to work under tight deadlines in the fast-paced construction industry.

RESPONSIBILITIES:

- Act as the liaison between the office and superintendents in the field.
- Coordinate jobsite purchases and rentals.
- Organize and schedule appointments.
- Write and distribute email, correspondence memos, letters, faxes and forms.
- Collaborate with team members to submit and obtain permits at local building departments.
- Coordinate ongoing projects with onsite superintendent and project manager.
- Liaison between upper management and vendors/subcontractors to obtain facilitate on-site progress.
- Prepare closeout documents for ongoing projects.
- Submit and reconcile expense reports.
- Support the administrative functions of construction projects from the design phase through close out.
- Maintain clear exchange of information with office team, field team, architects, and owners regarding project status.
- Organize and maintain the existing electronic filing system.
- Take direction from supervisors and execute tasks promptly and efficiently.

REQUIREMENTS:

- Strong organization and analytical skills for a multi-project based work environment.
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills
- Ability to work independently in a multi-tasking work environment