Maintenance Administrative Assistant

We are seeking a Maintenance Administrative Assistant to join our team at Brookhaven at Lexington, a continuing care retirement community. This position is responsible for providing administrative support to the Director of Maintenance and Maintenance Supervisors.

Schedule: M-F - day shift 

Hours: 40 hours

Responsibilities:

• Prepare letters, memos, and reports, including filing, photocopying, and faxing documents.
• Maintain keyless entry system including clearing alarms and coordinating service calls.
• Maintain work order system including assigning and distributing work assignments, providing assignment report to supervisors, entering inventory into system, coordinating billing from work orders, closing work orders, and updating status of work orders.
• Work with apartment turnover team, order stock and appliances, and maintain and distribute project schedules.
• Maintain emergency system including reporting and checking of devices in system during preventative maintenance inspections.
• Maintain Brookhaven phone system and coordinate service calls.
• Maintain Maintenance Policy, DPH, Fire Drill, and PM Inspection binders.
• Maintain master MSDS information real time. Assist Department Directors in maintaining departmental MSDS information and adhering to all rules and regulations regarding use, labeling and storage of listed supplies and chemicals.
• Maintain hazardous waste manifest.
• Schedule environmental pick-ups.
• Order departmental supplies, coordinate shipping receiving and stocking of orders, code invoices, and reconcile packing/order slips.
• Perform other administrative tasks as directed.
  

Qualifications:

• 3-5 years administrative experience, preferably in a plant maintenance setting.  
• Knowledge of plant maintenance software and Microsoft Office preferred. 
• Associate’s Degree preferred.

Brookhaven offers its employees competitive wages, subsidized medical and dental insurance, generous paid time off and participation in retirement plan.