Administrative Assistant, Client Service

The role of the Administrative Assistant is to manage and support the day-to-day responsibilities of the Partners. The role will handle a wide range of administrative tasks, manage schedules, facilitate communication, and serve as a liaison between the clients, team members, and outside vendors of the firm.

Duties and Responsibilities

- Firm Ambassador

- Maintain the calendar of the partners.

- Schedule appointments, meetings, and events for the partners.

- Coordinate with other parties to ensure availability and logistics are in place.

- Anticipate conflicts and proactively resolve scheduling issues. Assist team members with their projects and answer incoming calls.

- Screen and manage phone calls, emails, and other correspondence.

- Prepare detailed itineraries and ensure all travel documents are in order.

- Handle last-minute changes or emergencies during travel.

- Prepare meeting agendas, materials, and presentations.

- Take meeting minutes and follow up on action items.

- Coordinate logistics for meetings, including room bookings and catering.

- Order office supplies and maintain inventory as needed.

- Assist in the planning, execution, and follow-up of special projects or events.

- Collaborate with other team members to ensure project deadlines are met.

- Conduct research and gather information to support decision-making.

- Handle sensitive information with utmost confidentiality and discretion.