Administration Assistant

We are seeking a loyal and hard-working Administrative Assistant to join our team. This role presents a significant opportunity for growth within our fast-growing company. The ideal candidate will possess strong organizational skills, excel in multitasking, and demonstrate exceptional decision-making abilities. As an integral member of our team, the Administrative Assistant will play a key role in ensuring the smooth operation of our business processes.

Responsibilities:

• Optimize office operations and oversee internal processes, supplies, and deliveries
• Serve as the eyes and ears of the office, providing information, answering questions, and responding to urgent requests
• Negotiating estimates with vendors and suppliers
• Manage and prioritize multiple tasks efficiently, demonstrating flexibility and adaptability
• Decision-making: administrative assistants need to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
• Assist in the preparation of reports, presentations, and other business correspondence
• Recognize issues with subcontractors and vendors requiring immediate attention, and communicate to leadership any deviations from standard operating procedure
• Maintain detailed calendars, coordinate schedules, prioritize meeting requests and logistics
• Help maintain budget plans

Qualifications:

• Must be fluent in both English & Spanish
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent communication and interpersonal skills.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively in a fast-paced environment.
• Demonstrated problem-solving and decision-making abilities.
• Willingness to learn and adapt to evolving business needs.
• Bachelor’s degree or equivalent experience preferred.