Administrative Assistant I

MW Partners is currently seeking a Administrative Assistant to work for our client who is a leader in the media and entertainment industry.

Responsibilities and duties:

• Manages executive's work and personal calendar.
• Schedules/coordinates meetings and appointments
• Arranges detailed travel plans and itineraries and compiles travel documentation and expense reports
• Arranges and schedules in person and virtual meetings and conferences
• Prepares agendas, notices, minutes, and goals for meetings as required
• Prepares reports and presentations in Google Slides, PowerPoint, Excel, and MS Word as required
• Keeps internal documents up to date (i.e., executive schedules, timelines, status reports, expected breaks, etc.)
• Support "daily clips" research
• Manages all incoming calls and correspondence
• Performs administrative duties such as filing, typing, and copying documents
• Light research duties; research media coverage and industry trends
• Work with executive & publicists to determine budget and manage expenses

Requirements:

• Bachelor's Degree
• Minimum 2 years of related experience
• Agency experience preferred
• Highly Proficient with MS software including Word, Google Doc, Excel & PowerPoint, Slack
• Ability to prioritize and meet deadlines on multiple projects in a fast-paced environment; ability to anticipate and manage time efficiently
• Excellent written, verbal, organizational and interpersonal skills with the ability to interface with staff, other administrators, internal and external stakeholders, including senior management, press, talent and creative partners
• Must be organized and detail oriented with the ability to communicate effectively and manage multiple high priority, confidential assignments
• Work experience in an international environment and in entertainment a plus
• Should be familiar with a variety of industry concepts, practices, and procedures

For a confidential discussion or to find out more, contact Rhea Ann on (601) 436-6909 or apply now.