Senior Admin Assistant

We invite you to join our Administrative Services Team, as we deliver excellent service in support of assigned functions (Finance, Human Resources, Operations, etc.) and Ministry Teams. We work together to ensure we're meeting needs and being good stewards of resources. We encourage you to consider joining our team.

PRIMARY DUTIES (list order does not signify level of importance):

• Compose and prepare written correspondence, reports and other related documents

• Schedule appointments and maintain calendar for assigned leaders

• Maintains employee, volunteer, and small group data

• Assists with recruiting, screening and onboarding efforts for employees and volunteers

• Maintains job and volunteer positions on websites

• Coordinates and schedules employee, volunteer and leader training

• Receives timesheets, enters time and approves leave requests

• Attends meetings, records attendance takes and distribute meeting notes

• Supports benefits administration and processes payments to insurers

• Assists with maintenance of volunteer schedules in the applicable system (CCB)

• Handles volunteer matching programs

• Serves as backup receptionist as needed

• Performs a variety of other administrative duties, as assigned

Knowledge, Skills, Abilities

• Knowledge of human resource policies and procedures related to recruitment and selection

• Knowledge of the policies governing benefits, recruitment/retention, and compensation management

• Knowledge of records management and file retention

• Demonstrated ability to communicate orally and in writing with managers and employees

• Ability to manage administrative details and organize and prioritize work

• Demonstrated ability to communicate to all levels of the organization.

• Demonstrated ability to pay attention to detail and accuracy

• Demonstrated ability to use discretion and sensitivity when handling confidential information.

• Ability to multi-task and work effectively in a fast-paced environment.

• Ability to handle matters with diplomacy and tact.

• Advanced computer literacy and accurate typing skills

• Mid to advanced level proficiency in Microsoft Office Suite

• Exceptional communication skills- verbal, written, and presentation

• Exceptional organizational skills

• Detail oriented

• Ability to work occasional evenings and/or weekends

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

• Sitting for extended periods, occasional standing, walking, bending, and lifting up to 15 lbs.

Education/Experience:

• BA/BS from an accredited college, or suitable equivalent. An equivalent combination of training and experience may be used to meet the minimum qualifications of the classification.

• Considerable experience in an administrative support, clerical or secretarial role with duties similar to those of this position

• Strong data entry experience is required

• Human Resources experience preferred

Interested persons must apply via the Saint Paul’s Baptist Church website: www.myspbc.org