Full-Time Medical Room Asst. (Mon - Fri: 2pm - 11pm)

Position Summary:

Supervises client self-administration of medication.

Responsible for monitoring medical concerns and arranging for client medical care.

Responsible for accurate, effective, and efficient medication room processes.

Essential Duties:

MAINTAIN MAT client files according to licensure standards.

MAINTAIN and update client appointment schedule for medical providers, counselors, and medication pick-up.

PERFORM drug screens according to current protocol and enter results in CMBHS.

TRACK and complete client financial eligibility updates in CMBHS.

ENTER group notes and medical provider notes in CMBHS.

ORDER and replace supplies as needed to maintain stock level.

SCHEDULE random callback appointments for medication counts and drug screens.

MAINTAIN documentation on CMBHS and STATS.

PERFORMS various clerical tasks, filing, copying, etc.

ASSIST Nurse manager in completing assigned audits for quality monitoring.

ATTEND team meetings and All Staff Meetings.

PROVIDES emergency direction as appropriate.

Required Competencies:

• Observing and documenting clients’ self-administration of medications.
• Recording significant events related to clients’ medical issues.
• Managing medical crisis and providing direction to staff according to a crisis management model.
• Ensuring the medication room procedures concur with all licensing standards.
• Ordering stock medications and supplies.
• Completing medication room audits such as first aid box audit and medication administration record audit.
• Conducting health education and medication management education and training as assigned.
• Maintaining positive working relationships with local vendors such as the pharmacy and lab.
• Ability to document medication/medical issues clearly and concisely.

Work Schedule:

As Assigned

Minimum Qualifications:

Education and/or Experience: Medical Assistant or Certified Nurse Assistant Certification and Experience with chemical dependency issues is required. Minimum of six months related experience and/or training; or equivalent combination of education and experience.

Language Skills:

Ability to read and interpret documents such as medical records, psychological and chemical dependency evaluations, and intake assessments. Ability to write routine reports and correspondence. Ability to document intake information clearly. Ability to speak effectively before clients or employees of the organization.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Skills and Experience:

• Working knowledge of MS Office, including Word, Excel, PowerPoint, Outlook, etc.
• Willingness to learn new skills as needed to perform job functions
• Willingness to cross-train with other departments and team members
• Ability to prioritize work, be detail-oriented, and meet deadlines
• Ability to perform in a fast-paced environment, manage multiple tasks simultaneously, and function as an integral part of a team with minimal supervision
• Known for your emotional intelligence and positive energy
• Skilled analytics and problem solving
• Time management skills

Additional Requirements: CPR certification and Crisis Prevention Training (offered through orientation process) within 30 days.

Compliance:

• Respects confidentiality always; follows HIPAA and CFR 42 guidelines for disclosing information.
• Must be knowledgeable about computer systems. Must be proficient with different software applications including Microsoft Office Suite applications.
• Understands and adheres to the agency’s compliance plan and code of conduct.
• Adhere to the agency’s standard policies and procedures.
• Treats all clients, visitors, and co-workers with dignity and respect.

Teamwork:

• Takes initiative to help the team and is flexible when asked to assist in other areas.
• Consistently demonstrates positive and affirming behaviors even when addressing conflict or stressful situations.
• Demonstrates concern for the overall team and understands how actions affect others. Shows a positive attitude and contributes to maintaining an enjoyable and productive work environment.
• Does not engage in any unfavorable behaviors such as rumors, inappropriate conversations, etc.

Accountability:

• Adheres to attendance requirements. Utilizes correct procedure for taking time off.
• Attends departmental and staff meetings as required.
• Is accountable and shows pride in work; strives to do more than the minimum required.
• Shows initiative and completes work in a timely and accurate manner.
• Acknowledge mistakes and demonstrate a willingness to learn and correct them.
• Demonstrates passion in all work.
• Ability to apply common sense understanding to conduct instructions furnished in written, oral, or diagram form.
• Ability to solve practical problems involving a variety of concrete variables in standardized situations.
• Ability to perform assigned duties and responsibilities with neatness, accuracy, and a degree of excellence promptly.
• Ability to work at the maximum capacity of all required expectations.

Work Environment and Physical Demands:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may be required for periods of time to stand, walk, and sit. It May involve the use of hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance, stoop, kneel bend, crouch, or crawl; talk or hear; taste or smell. May occasionally lift and/or move up to 10-plus pounds. May involve the repetitive motion of the upper body is required for extended use of the computer. May involve manual dexterity in using a keyboard, mouse, and other office equipment. Required specific vision abilities include close vision, distance vision, peripheral vision, depth perception, and the ability to focus. Climb and descend stairs to all floors of the dorms in the event elevators are not accessible due to mechanical issues or emergency situations. Work in various environments including adverse outdoor conditions such as cold, rain, or heat.