HR Administrative Assistant
Chapman Partnership
Miami, FL
Expired: May 07, 2024
Applications are no longer accepted.
- Other
Job Description
Company Info
SUMMARY: As a vital member of the Human Resources team, the HR Administrative Assistant plays a crucial role in supporting the Talent Acquisition Manager and Director of HR. This position encompasses a diverse range of responsibilities, including recruitment assistance, employee record management, benefits coordination, and HR reporting. Additionally, the HR Administrative Assistant actively contributes to fostering a positive work environment by organizing employee events, administering recognition programs, and facilitating training sessions. With a focus on providing exceptional administrative support, this role ensures the smooth operation of HR functions while promoting employee engagement and satisfaction.
DUTIES AND RESPONSIBILITIES:
DUTIES AND RESPONSIBILITIES:
- Maintain accurate employee records, update HRIS systems, and compile data for reports as needed.
- Coordinate administrative elements of employee benefit programs, including enrollment, communication, and record maintenance.
- Support HR reporting by preparing various reports, maintaining departmental information, and ensuring compliance with legal requirements.
- Assist in planning and organizing employee events, such as company cookouts, holiday parties, and town hall meetings.
- Provide general administrative support, including managing attendance records, conducting exit interviews, and preparing new hire packages.
- Coordinate new hire orientation sessions and process new hire paperwork to ensure compliance with employment laws.
- Serve as a point of contact for employee inquiries and concerns, assisting with resolving minor employee relations issues and conflicts.
- Educate employees on benefit options and eligibility requirements, and assist with benefits enrollment and changes.
- Coordinate training sessions and workshops for employees, and track employee training and development activities.
- Organize employee engagement activities and events, administer employee recognition programs and initiatives, and gather feedback from employees to improve satisfaction.
- Participate in HR projects and initiatives as assigned, collaborate with HR team members and cross-functional teams to achieve HR goals, and identify opportunities for process improvements and efficiencies within the HR function.
- This is not a supervisory position.
- Strong interpersonal and communication skills to effectively interact with employees at all levels of the organization.
- Attention to detail and accuracy in managing employee records, benefits enrollment, and HR reporting.
- Commitment to maintaining confidentiality and handling sensitive employee information with discretion.
- Ability to prioritize tasks, manage multiple projects simultaneously, and meet.
- Enthusiasm for HR and a willingness to learn and grow in the field, with a proactive approach to professional development.
- Collaboration skills to work effectively with HR team members and cross-functional teams to achieve departmental goals.
- Problem-solving skills to assist with resolving minor employee relations issues and conflicts.
- Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
- Minimum of one year of experience in HR or a related field is preferred.
- Proficiency in Microsoft Office Suite and HRIS software.
- Bilingual in English and either Spanish or Creole preferred.
- Occasionally required to stand.
- Frequently required to walk.
- Frequently required to sit.
- Continually required to utilize hand and finger dexterity.
- Occasionally required to bend, stoop, or kneel.
- Continually required to talk or hear
- The employee must occasionally lift and /or move more than 25 pounds.
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