Administrative Assistant (ALBANY)

Madison Approach

Albany, NY

Expired: over a month ago Applications are no longer accepted.

$23 Hourly
Full-Time

Job Description

Project Overview

This is a 12-month assignment working full time paying $23/hour

This role will support the Corporation’s permit management system.

Job Functions & Responsibilities

• Assist with digitizing and archiving physical copies of permit records with the goal of developing a single source of information for permits with the Corporation’s permit management system.

• Reconcile and update permittee record information using ERP software (i.e., Accela).

• Assist with contacting and responding to Occupancy Permittees for various concerns (e.g., insurance requirements, permit signatures and payments) via phone, email, or letter.

• Track and reconcile accounts receivable of real property permits.

• Support new internal dunning notice process cycle using ERP software and Microsoft Office applications. This includes fielding and tracking responses from permittees that received dunning notices. .

• Provide suggestions on streamlining permit invoicing process.

• Actively participate in project development and work session meetings.

Skills

• Ability to collect and analyze database exports from various sources for reporting.

• Excellent interpersonal communication skills

• Proficient in Microsoft Excel and Adobe

• Desired, but not necessary: o Experience with relational databases o Interest in developing and maintaining Microsoft SharePoint sites and document libraries.

Education & Certifications

• A two-year or four-year degree in Business/Public Administration, Accounting, Finance, Information Technology, or other related fields.