Administrative Assistant for Nonprofit

Primary Responsibility

            Administrative Assistant will provide administrative support to the CEO and Operations Manager. Duties include general clerical, receptionist and project work as needed.

Responsibilities:

•        Provide administrative support to ensure efficient operation of the office.

•        Provide Front-desk coverage by managing phone lines and answering doors 

•        Answer and direct phone calls, take messages, and respond to inquiries.

•        Manage calendars, schedule appointments, and coordinate meetings.

•        Prepare and distribute correspondence, memos, and reports.

•        Maintain filling systems and organize documents.

•        Perform data entry and update databases as needed.

•        Greet and assist visitors in a professional and friendly manner.

•        Handle incoming and outgoing mail and packages

•        Assist with proofreading documents for accuracy and clarity.

•        Coordinate Special Projects and ensure deadlines are met.

•        Order and oversee office & building supplies, maintaining inventory and anticipating needs

•        Ensures operation of office equipment

•        Support team projects and assist with event planning.

•        Other duties as assigned

Qualifications:

-Proven experience as an administrative assistant or in a similar role.

-Proficient in using Microsoft Office Suite (Word, Excel, Powerpoint).

-Familiarity with Google Suite ( Docs, Sheets, Slides) is a plus.

-Strong organizational skills with the ability to prioritize tasks effectively.

-Excellent verbal and written communication skills.

-Attention to detail and problem-solving abilities.

-Ability to multitask and work well under pressure.

-Knowledge of office procedures is preferred.

-Bilingual is required.

This position offers the opportunity to work in a team-centric, mission-based environment where your organizational skills will be valued. If you want to be part of a dynamic team that works hard to help children in need with excellent communication skills and attention to detail, we would love to hear from you and encourage you to apply. Please submit your resume along with a cover letter detailing why you believe this is the job for you.

Knowledge and Skills Requirements

Education: Highschool diploma or GED required

Bilingual - Ability to read, write, and speak Spanish and English is required.

A valid drivers license is required.

Office hours: 8:00 am to 4:00 pm Monday-Friday.

Benefits/Compensation:

Salary $34,000-40,000 annual salary

Health Insurance

Dental Insurance

(16) Paid time off days in first year

(13) Paid holidays

Vision Insurance

401(k)

Employer paid life & short-term disability insurance