Fleet Administrative Assistant

What Will Your Job Look Like?

The Fleet Administrative Assistant will be primarily responsible for supporting the needs of drivers at the start of the day.  Duties will include tracking vehicles, distribution of keys, fuel card management and other necessary supplies for employee drivers.  This position will also provide any technical support required such as Workday or system needs and will escalate follow-up items to driver management as needed.  The Fleet Administrative Assistant will provide excellent customer service with internal and external stakeholders, will be able to perform duties in a timely manner and advise management of any issues that might affect service.

What You’ll Do:

• Assist with vehicle inventory at the AAA Phoenix location
• Complete required paperwork in a timely, accurate manner
• Track and ensure equipment the appropriate vehicle/driver supplies including car seats, wheelchair, cleaning, safety items, and trip logs
• Ensure that vehicles that are provided are properly logged, tracked safe, and clean
• Help organize and account for vehicles on the lot
• Update available inventory by partnering with the Maintenance team
• Track afterhours replacement vehicles
• Track fuel cards and assist with auditing of consumption
• Maintain a safe, clear, and organized lot
• Other duties as assigned

What You’ll need:

• High School Diploma or G.E.D.
• 1+ years in an administrative role

Even better if you have...

• Maintain a high level of professionalism with all peers, clients, and members
• Ability to work within a team-oriented environment
• Ability to read and respond to Outlook and Workday emails within 24 hours of receipt
• Ability to problem-solve in a collaborative, professional manner
• Adhere to all company policies and procedures
• Maintain a clean and orderly workspace
• Demonstrate excellent time management skills
• Demonstrate professional communications skills including proper grammar and spelling with all written and oral communications
• Strong attention to detail
• Moderate computer skills
• Ability to maintain a positive attitude during high stress situations
• Ability to maintain high level of confidentiality
• Must be able to communicate with staff of all job levels professionally
• Regular attendance

What’s in it for you:

• Health and Life Insurance Plans
• Dental and Vision Plans
• 401(k) with a company match
• Flexible Scheduling
• Paid Time Off and Holiday Pay
• Maternity/Paternity Leave
• Casual Dress Environment
• Tuition Reimbursement
• MTM Perks Discount Program
• Leadership Mentoring Opportunities

Equal Opportunity Employer: MTM is an equal opportunity employer.  MTM considers qualified candidates with a criminal history in a manner consistent with the requirements of applicable local, State, and Federal law.  If you are in need of accommodations, please contact MTM’s People & Culture.