File Clerk

Job Summary

This position is primarily responsible for organizing and maintaining records of the Rockdale District Attorney's Office. This involves keeping records marked and correctly filed, locating files as needed by attorneys, investigators, and support staff, and copying file documents as necessary. Duties also include maintaining the law library with current supplements and editions, delivering and retrieving mail to and from the Courthouse mailroom and various documents to other courthouse departments. This position includes providing fill-in assistance for the receptionist and may also require typing light correspondence.

Essential Functions

Essential Functions: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

Files reports and maintains files.

Organizes and maintains defendant files; pulls files for arraignments; checks files for accuracy before each calendar.

Performs receptionist duties on a fill-in basis, including answering telephones and directing calls; taking, referring, and handling incoming messages; and opening, sorting, and distributing mall.

May type correspondence using word processing software.

Additional Duties:

Employees in this classification may be expected to perform any related duties as required by the District Attorney or other proper authority.

Knowledge, Skills, and Abilities

Knowledge of clerical and office procedures.

Knowledge of basic English, grammar, spelling, and punctuation.

Knowledge of record-keeping techniques.

Knowledge of departmental/unit policies and procedures that apply to records functions.

Skill in operating modern office equipment.

Ability to work confidentially with discretion.

Ability to establish and maintain cooperative and effective working relationships with others.

Ability to work courteously and tactfully with customers and employees.

Ability to communicate effectively, both orally and in writing.

Ability to understand and follow oral and written directions.

Ability to maintain routine records.

Ability to lift light and heavy boxes of documents.

Working Conditions

Work is typically performed in an office environment.

Minimum Qualifications

1. High school diploma or equivalent.
2. One year of experience in a general office environment.
3. OR have a combination of education, training, and work experience that is equivalent to #1 and #2 above and provides the requisite knowledge, skills, and abilities for this job.