Administrative Assistant

Job Summary:

We are seeking a highly organized and efficient Administrative Assistant to join our team. This role requires excellent administrative skills, the ability to manage multiple tasks efficiently, and strong communication skills. The ideal candidate will support our team, ensuring smooth operations within the office and contributing to the high standards of client service that define our practice.

Key Responsibilities:

• Support the daily administrative operations of the law office and assist various team members with legal document preparation.
• Maintain and organize files, draft messages, schedule appointments, and support other staff members with organizational tasks.
• Handle confidential information with discretion and integrity.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Manage office supplies and order replacements as necessary.
• Field and direct phone calls, relay messages, and provide information to clients as required.
• Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders.
• Accept payments from clients, process transactions, and maintain accurate records of all financial transactions.
• Assist with various ad hoc projects as needed, contributing to team efforts and supporting the firm's objectives.

Qualifications:

• Proficient in MS Office, with a strong ability to manage documents, spreadsheets, and databases.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills, with a proven ability to meet deadlines.
• Detail-oriented and efficient in handling multiple tasks simultaneously.