Administrative Assistant

Summary/Objective

The Administrative Assistant assists with the coordination of the Company’s administrative and operational support services to facilitate the achievement of business objectives.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Maintain good internal/external customer satisfaction levels by exhibiting competent and timely service, anticipating needs, and resolving problems.
• Ensure that all incoming and outgoing emails are routed to the appropriate personnel in a timely manner.
• Maintains office efficiency by managing the procurement of copier paper, office and cleaning supplies as needed.
• Ensure that solicitation and estimating process is monitored in a timely and effective manner, inclusive of the following:
  • Managing scheduling for meetings and ensuring appropriate parties are notified accordingly
  • Managing/Scheduling Site Visits
  • Corresponding with estimators for Pricing
  • Corresponding/Writing Technical Narrative with support as needed
• Coordinate with respective managers to resolve issues pertaining to office operations, project planning and management, communication, etc.
• Ensure contracts, insurance requirements, safety standards, and legal regulations are followed properly.
• Maintain security of confidential information and assets including Corporate Documents and Files. Also answering phone calls, supporting incoming visitors, and aiding in project administration.
• Providing assistance with organizing and processing DBIDs,
• • Ensure completion of paperwork is accurate and accompanied by required federally compliant identification

• Forward base access application to both Andersen Air Force Base (AAFB) and Naval Base Guam (NBG) for approval and appointment scheduling.

• Notify managers/supervisors of scheduled base pass appointment

• Perform other reasonably related duties as may be assigned.
• Other receptionist job duties such as answering phone calls and meeting with walk in customers

Requirements

• 1-3 years of administrative experience
• Excellent organizational skills and attention to detail
• Ability to work in faced paced environments
• Driver's License
• Ability to function well in a fast-paced working environment
• Ability to demonstrate a prominent level of organization and attention to detail
• Preferred: Bachelor's Degree in Business Administration or related field.

Competencies

1. Communication proficiency
2. Ethical Conduct
3. Flexibility
4. Initiative
5. Time Management
6. Flexibility.
7. Communication Proficiency.
8. Collaboration Skills.
9. Customer/Client Focus.
10. Technical Capacity.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job,

the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time, non-exempt hourly position.

Travel

No travel is expected for this position.

As per Executive Order 11246 Section 503, & VEVRAA: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.