Assistant Office Manager

The purpose of this position is to coordinate and execute the administrative duties in TERRA’s Peoria office to support the staff and ensure smooth and efficient operations. A high degree of organization, self-motivation and direction, and attention to detail are important.

Essential Functions

• Provide administrative support including scheduling meetings, maintaining calendars, setting up travel arrangements, printing and filing, running office errands, and other office support activities
• Perform reception duties including greeting visitors and answering and directing calls
• Manage office supplies inventory
• Receive and distribute incoming mail and deliveries and manage outgoing mail and package processing
• Maintain, update, and implement standard operating procedures for the Peoria office in adherence with applicable TERRA-wide procedures
• Identify opportunities for process improvements and develop solutions
• Administrative responsibilities in partnership with accounting, human resources and marketing as needed:
  • Business expense reconciliation
  • Onboarding of new hires and coordination of local career fairs
  • Marketing proposal and delivery support
  • Office configuration/move coordination
• Work closely with the Senior Administrative Assistant in the Chicago office to ensure consistency and timeliness of administrative processes and procedures
• Additional responsibilities as needed and requested

Education/Experience/Skill Requirements

• Two plus years of experience in an administrative/office support role; Bachelor’s degree preferred
• High degree of dependability with regular presence in the office to effectively execute responsibilities
• Exceptional attention to detail, organization, prioritization, and time management skills
• Self-starter and self-directed; comfortable handling ambiguity
• Excellent communication, customer service, and interpersonal skills
• Competent in protecting sensitive and/or confidential information and sharing only with those who have a business need-to-know
• Strong proficiency with Microsoft Office Suite
• Ability to stay on task and be persistent when needed
• Valid driver’s license

TERRA Provides:

• Subsidized medical, dental, and vision insurance
• 100% covered basic life, AD&D, STD, and LTD insurance
• A variety of additional voluntary benefits
• 401K and profit-sharing program
• Annual bonus eligibility
• Eight (8) paid holidays plus one (1) personal holiday
• Paid Time Off bank
• Free parking
• A team of creative and talented individuals to work alongside.