Scanning Specialist

JOB SUMMARY:

Under the supervision of the Scanning Supervisor, the Scanning Specialist will be responsible for scanning and indexing documents assigned to maintain quality assurance and compliance.

Key duties/Responsibilities:

• Responsible for scanning, indexing, and verifying records and documents accurately.
• Operate scanning equipment, adjust settings as necessary, ensure each scanned document is accurate and legible.
• Maintaining accurate records including quality assurance, conversions and tracking of documents.
• Follows work processes to ensure optimal output, quality and downstream process integrity.
• Perform work at established production rates as defined by supervisor.
• Complete all necessary paperwork accurately and in line with procedures.
• Maintain scanning equipment for optimum performance and proper resolution of documents.
• Research and recover documents as needed.
• Process and organize scanned documents in various formats for retention on network and local drives.
• Properly dispose of scanned materials.
• Some filing.
• Perform other duties as assigned and special projects (which may include working with the Administrative Services department) e.g. reception and mailroom support.

SKILLS REQUIRED

• High degree of knowledge of modern office equipment and procedures, Microsoft Office Suite knowledge, Laserfiche knowledge a plus.
• Must possess basic math skills.
• Ability to read, analyze and interpret written information.
• Ability to exercise independent judgment.
• Ability to gather information and organize in an orderly fashion.
• Ability to communicate effectively with individuals, team members and supervisors (verbal and written).
• Ability to define problems, troubleshoot, and draw valid conclusions.
• Ability to interpret instructions and retain information.
• Must encompass professional demeanor.
• Must be able to maintain confidentiality.
• Detail oriented and organized.

Physical Requirements:

• Ability to sit for three (3) hours at a time
• Repetitive motion of hands, wrists, and fingers
• Occasionally must be able to lift and move boxes up to 30 lbs.

Requires a high school diploma or its equivalent. Works under the supervision of and reports directly to the Scanning Supervisor.