HR Administrative Assistant

Chapman Partnership

Miami, FL

Expired: May 07, 2024 Applications are no longer accepted.

Other

SUMMARY: As a vital member of the Human Resources team, the HR Administrative Assistant plays a crucial role in supporting the Talent Acquisition Manager and Director of HR. This position encompasses a diverse range of responsibilities, including recruitment assistance, employee record management, benefits coordination, and HR reporting. Additionally, the HR Administrative Assistant actively contributes to fostering a positive work environment by organizing employee events, administering recognition programs, and facilitating training sessions. With a focus on providing exceptional administrative support, this role ensures the smooth operation of HR functions while promoting employee engagement and satisfaction.

DUTIES AND RESPONSIBILITIES:

Maintain accurate employee records, update HRIS systems, and compile data for reports as needed.
Coordinate administrative elements of employee benefit programs, including enrollment, communication, and record maintenance.
Support HR reporting by preparing various reports, maintaining departmental information, and ensuring compliance with legal requirements.
Assist in planning and organizing employee events, such as company cookouts, holiday parties, and town hall meetings.
Provide general administrative support, including managing attendance records, conducting exit interviews, and preparing new hire packages.
Coordinate new hire orientation sessions and process new hire paperwork to ensure compliance with employment laws.
Serve as a point of contact for employee inquiries and concerns, assisting with resolving minor employee relations issues and conflicts.
Educate employees on benefit options and eligibility requirements, and assist with benefits enrollment and changes.
Coordinate training sessions and workshops for employees, and track employee training and development activities.
Organize employee engagement activities and events, administer employee recognition programs and initiatives, and gather feedback from employees to improve satisfaction.
Participate in HR projects and initiatives as assigned, collaborate with HR team members and cross-functional teams to achieve HR goals, and identify opportunities for process improvements and efficiencies within the HR function.

SUPERVISORY RESPONSIBILITIES:

This is not a supervisory position.

KNOWLEDGE, SKILLS, AND ABILITIES:

Strong interpersonal and communication skills to effectively interact with employees at all levels of the organization.
Attention to detail and accuracy in managing employee records, benefits enrollment, and HR reporting.
Commitment to maintaining confidentiality and handling sensitive employee information with discretion.
Ability to prioritize tasks, manage multiple projects simultaneously, and meet.
Enthusiasm for HR and a willingness to learn and grow in the field, with a proactive approach to professional development.
Collaboration skills to work effectively with HR team members and cross-functional teams to achieve departmental goals.
Problem-solving skills to assist with resolving minor employee relations issues and conflicts.

QUALIFICATIONS:

Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
Minimum of one year of experience in HR or a related field is preferred.
Proficiency in Microsoft Office Suite and HRIS software.
Bilingual in English and either Spanish or Creole preferred.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: