Administrative Assistant

Are you passionate about making a positive impact on the lives of refugees? Do you thrive in a challenging and rewarding environment? If so, we have an exciting opportunity for you!

In this role, as Administrative Assistant at the International Institute of St. Louis, you will have the opportunity to make a tangible impact on the lives of refugees who have experienced displacement and hardship. You will be instrumental in fostering a safe and supportive environment for their successful resettlement.

The Administrative Assistant will provide assistance to the Economic Development Program and Language services. You will record keeping, data management, projects, and other department needs.

Join our team of dedicated professionals who are committed to excellence and integrity in all that we do. Take the next step in your career and apply today. You can get great benefits such as medical, dental, vision, and life insurance; including flexible spending account, PTO, retirement benefit, 10 paid holidays - including 3 floating holidays, paid parental leave, and paid lunch hour.

Farsi, Pashtu, or Spanish speaker preferred.

Knowledge, Skills, & Ability Requirements:

• Customer-service minded.
• Demonstrates sensitivity to the service population's cultural and socioeconomic characteristics.
• Demonstrates strong interpersonal, decision-making, problem-solving, oral, and written skills.
• Able to work, interact and communicate effectively with grant funders, community partners and volunteers.
• Excellent administrative organizational skills which ensure multiple competing priorities are addressed and completed in a strategic and thoughtful manner
• Ability to maintain confidentiality of company
• Commitment to excellence and high standards.
• Acute attention to detail.
• Ability to work independently with minimal supervision and as a member of various teams and committees.
• Ability to communicate and interact effectively with a diverse group of individuals at all organizational levels.
• Versatility, flexibility, and willingness to work within constantly changing priorities.
• Proficient with Microsoft operating system and MS Office suite, databases, video and teleconferencing.

Essential Responsibilities:

• Provides operational and administrative support for one or more programs.
• Contributes to fundraising, budgeting, research, and community outreach efforts.
• Prepares a program event calendar, schedules meetings, and coordinates training sessions.
• Responds to inquiries from the public with information and materials.
• Processes and maintains a database related to donors, fundraising, volunteers, and partners using a client relationship management (CRM) or another system and generates reports.
• Assists with the creation of promotional materials, mailings, or website content.
• Oversee and support invoicing and receivables for business clients.
• Coordinate and assist between multiple team members based on current and future needs.
• Research, plan and arrange participation in conferences, travel & other logistical activities
• Performing other assigned duties as necessary for the successful operation of the organization.

Minimum Education & Experience Requirements:

• Associates degree required; Bachelor's degree in related field preferred.
• One to three years of experience in an administrative role.

JOIN US!

Get ready to make a difference in the lives of refugees every day! If you believe that this position matches your requirements, applying for it is a breeze. To apply through our website or to view other job openings, visit

INTERNATIONAL INSTITUTE OF ST LOUIS: OUR STORY

The International Institute of St. Louis, a nonprofit organization, is our community's immigrant service and information hub. Our programs and services for immigrants, their families, and the wider community are locally and nationally acclaimed. We connect new arrivals with services and resources, engage foreign-born and the wider community, and build a more inclusive community.

Our Philosophy of Service: We SERVE with integrity, empathy, and respect. We are ACCOUNTABLE to our clients, our community, and ourselves. We CULTIVATE our clients' dignity through choice. We support all aspects of immigrant and refugee journeys from ARRIVING to THRIVING.

The above statements describe the job's essential responsibilities and requirements. This is not an exhaustive list of the duties that may be assigned to job incumbents.

Candidates of diverse backgrounds are strongly encouraged to apply.

EEO/AA