Library Office Administrator

Job Summary:

The City of Bartlett is Hometown Proud and stands as a Tennessee treasure brimming with rich heritage. The Bartlett Library serves as a cornerstone of this close-knit community and is supported wholeheartedly by both patrons and local leadership. The Library Office Administrator plays a pivotal role involves fostering a positive work environment creating amazing experiences for our library patrons. You foster teamwork and work cooperatively and effectively with others to deliver excellent service, resolve problems, and make decisions that enhance organizational effectiveness.

Duties and Responsibilities:

• Oversee day-to-day operations for your service area including managing general business operations, including billing, vendor/presenter relationships, and financial services in collaboration with the City.
• Coordinate and participate in community outreach activities, including the coordination of presenters and programs.
• Monitor library facility needs and coordinate maintenance and repairs of buildings, equipment, and grounds with the City and Avenu.
• Assist Library team in implementing goals and objectives for library services.
• Provide input to Library team members for annual budget requests and prepare quarterly and topical reports as needed.
• Know and understand the American Library Association's Library Bill of Rights, Freedom to Read Statement and Freedom to View Statement, recognizing that freedom of access is a fundamental tenet of a public library.
• Follow all legal and policy requirements related to patron privacy and custodianship of patron records.
• On-site document and film scanning, including but not limited to: moving and tracking originals to/from storage and scanning areas, using scanning equipment to image loose sheets, bound books, large maps, film, and similar items. Inventory tracking and indexing of original documents.
• Duties may also include file lookups using an electronic document management system.
• Perform other duties as assigned

Education and Experience:

• BA/BS degree preferred.
• 3 years of work-related experience preferred.

Knowledge, Skills and Abilities:

• Ability to prioritize and complete multiple tasks and meet deadlines. Good organizational, time management and problem-solving skills.
• Ability to establish and maintain effective working relationships with individuals and groups, both professional and nonprofessional, co-workers, management personnel, and the public.
• Proficiency in MS Office suite including Excel, Word and Powerpoint.
• Excellent listening, communication, and presentation abilities.
• Excellent customer service skills.
• Ability to understand sensitive relationships and underlying politics in client interactions.
• Ability to work a flexible schedule which will include some weekend and evening work.

Work Environment:

• Fast paced public library. Self-starter with ability to work in a self-directed environment with minimal guidance.

Physical Demands:

• Ability to move from place to place within the location; lift, push/pull, hold/carry of items weighing up to (25) pounds and occasional up to (35) pounds such as files, books, stacks of paper, and other materials.
• Ability to sit for long periods of time and to maintain focus on projects such as computer screens or detailed paperwork.

Avenu Summary:

Avenu provides local governments with ways to achieve more predictable revenue that supports growth, fuels modernization and ensures compliance with mandated but underfunded programs. Avenu’s revenue enhancement and administrative solutions find and recover license, permit and other taxes that cities and counties struggle to collect. The insights and improved fiscal posture enables governments to deliver expected services and sustain a high quality of life for residents.

Avenu is an Equal Opportunity Employer. Selection for a position will be made without regard to race, religion, national origin, sex, political affiliation, marital status, non-disqualifying physical handicap, and age.