Accounts Payable Coordinator

North American Millwright Services Inc. is a well-established and trusted contractor that takes on some of the most complex industrial maintenance projects in the Chesapeake region.  This is your chance to join a growing, dynamic team and have a rewarding career!  Ideal candidates will have construction experience performing accounts payable functions.        

Benefits:

• Medical, Dental & Vision coverage
• Company-funded Health Reimbursement Arrangement (HRA)
• 401(k) Retirement Plan, with up to 8% match
• Life insurance (at no charge)
• Short-term disability (at no charge)
• Long-term disability (at no charge)
• Employee Assistance Program (EAP)
• Referral Bonus Program
• Paid Time Off
• Paid Holidays
• On-going professional training and development
• Opportunities for advancement

Job Summary

The Accounts Payable Coordinator supports the accounting team in accordance with internal accounting policies.  Facilities vendor payments and responds to vendor inquiries and resolves any discrepancies.  Applies G/L codes to invoices, processes expense reports and reconciles credit card statements. Provides overall support to the accounting department by performing a wide range of accounting, general and/or administrative tasks.  Reports to an accounting supervisor.     

Duties and Responsibilities

• Accurately review, code, and process vendor invoices
• Processes ACH payments to vendors
• Identifies and resolves discrepancies
• Responds to vendor inquiries
• Obtains/manages vendor documentation (W-9, certificates of insurance, etc)
• Processes check requests and expense reports
• Performs accurate data entry into various systems and spreadsheets
• Reconciles credit card statements; promptly communicates billable items
• Generates reports
• Generates invoices
• Posts receipts in accounting software
• Scans credit card statements and A/P files 
• Collaborates with all departments to meet company goals
• May assist with month end and year end close, journal entries, collections of past due accounts, and/or other general or administrative projects and duties as assigned

Requirements and Qualifications

• High school diploma
• 1 - 2 years of relevant experience with accounts payable or general accounting
• Experience using a Foundation construction software a plus
• Proficiency with Microsoft Office especially Outlook and Excel
• Possesses strong organizational and time management skills
• Ability to maintain confidential records
• High degree of attention to detail
• Ability to work independently and prioritize tasks
• Must be a team player

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Use of both hands
• Requires ability to walk, sit, stand, balance, stoop, bend, push, pull, lift, and reach
• Must have vision, hearing, and ability to talk
• Must be able to lift up to 25 pounds at times

                                                            North American Millwright Services Inc. is an equal opportunity employer