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Virtual Receptionist Jobs in California (NOW HIRING)

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Telephone Receptionist

Sacramento, CA

$16.75 - $22.25/hr

As a Telephone Receptionist , you will play a key role in ensuring exceptional customer service and ... answering, virtual reception, and PA services to ensure our customers never miss a business ...

Milam Law

Receptionist

Fresno, CA

$15.75 - $20.50/hr

Company Description We are a mid-sized law office that serves Social Security Disability claimants looking for a receptionist who has multiple lines experience and is also bilingual in Spanish.

Milam Law

Receptionist

Fresno, CA · On-site

$15.75 - $20.50/hr

Company Description We are a mid-sized law office that serves Social Security Disability claimants looking for a receptionist who has multiple lines experience and is also bilingual in Spanish.

Milam Law

Receptionist

Sacramento, CA

$15.75 - $21/hr

Company Description We are a mid-sized law office that serves Social Security Disability claimants looking for a receptionist who has multiple lines experience and is also bilingual in Spanish.

Osaic

Receptionist

Fresno, CA

$15.75 - $20.50/hr

... Services Receptionist Location(s): 7108 N Fresno Street, Suite 410, Fresno, CA 93720 Osaic has ... Manage the overall operations of the phone, postage, virtual meeting accounts and expedited mail ...

Milam Law

Receptionist

Sacramento, CA · On-site

$15.75 - $21/hr

Company Description We are a mid-sized law office that serves Social Security Disability claimants looking for a receptionist who has multiple lines experience and is also bilingual in Spanish.

MARS Solutions Group

Receptionist

La Mirada, CA · On-site

$16 - $21/hr

Receptionist Duration: 06 Months with possibility of extension Location: La Mirada, CA 90638 Shift hours: Monday to Friday 11 am to 5 pm Receptionist will attend to visitors and deal with inquiries ...

Legacy Toyota of Dallas

Receptionist

Newport Beach, CA

$17 - $22.25/hr

Receptionists The Receptionist courteously and efficiently answers all phone calls to the dealership in a timely and professional manner along with routing calls to the appropriate employee or ...

Legacy Toyota of Dallas

Receptionist

Newport Beach, CA

$17 - $22.25/hr

Receptionists The Receptionist courteously and efficiently answers all phone calls to the dealership in a timely and professional manner along with routing calls to the appropriate employee or ...

Spectrum Collision

Receptionist

Irvine, CA · On-site

$16.50 - $22/hr

Receptionist** ** ** We are seeking a friendly and organized Receptionist to join our dynamic team. The ideal candidate will be the first point of contact for our company, providing exceptional ...

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Virtual Receptionist information

See California salary details

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How much do virtual receptionist jobs pay per hour?

As of Jul 27, 2026, the average hourly pay for virtual receptionist in California is $17.58, according to ZipRecruiter salary data. Most workers in this role earn between $14.95 and $19.71 per hour, depending on experience, location, and employer.

What is the difference between Virtual Receptionist vs Administrative Assistant?

AspectVirtual ReceptionistAdministrative Assistant
CredentialsBasic computer skills, customer service experienceOffice administration, organizational skills, sometimes certifications
Work EnvironmentRemote, often from homeOffice or remote, depending on employer
Employer & Industry UsageBusinesses needing remote call handlingOrganizations requiring general administrative support
Common Search & Comparison IntentCustomer service, call handling, virtual supportOffice tasks, scheduling, correspondence

The Virtual Receptionist primarily handles incoming calls, customer inquiries, and provides remote front-desk support, often working from home. In contrast, an Administrative Assistant performs broader office tasks such as scheduling, filing, and correspondence, usually in an office setting. While both roles require organizational skills, the Virtual Receptionist focuses on communication and customer service remotely, whereas the Administrative Assistant supports overall office operations.

What Does a Virtual Receptionist Do?

A virtual receptionist provides remote customer service and administrative support for a company or organization. As a virtual receptionist, you typically work from home or another setting outside of a traditional office. Your responsibilities include answering and forwarding calls or emails, assisting customers or clients, and scheduling appointments. Other duties may include using office management software or communication technology to arrange schedules or meetings for your employer and communicate with staff members. You may also perform other administrative tasks as needed.

What are the key skills and qualifications needed to thrive as a Virtual Receptionist, and why are they important?

To thrive as a Virtual Receptionist, you need excellent verbal and written communication, strong organizational skills, and a high school diploma or equivalent. Familiarity with phone systems, scheduling software, and customer relationship management (CRM) tools is commonly required. Outstanding customer service, multitasking, and time management abilities set top performers apart in this role. These skills ensure efficient client interactions, smooth office operations, and a positive company image when working remotely.

How does a virtual receptionist typically collaborate with different departments or team members within a company?

As a virtual receptionist, you often serve as the first point of contact for clients and customers, which requires close coordination with various departments such as sales, customer support, and operations. You may relay messages, schedule appointments, and provide essential updates to the relevant teams to ensure smooth communication and workflow. Effective use of shared tools like CRM systems, instant messaging platforms, and scheduling software is common in this role, helping to keep everyone informed and organized. Building strong communication habits and maintaining clear records are key to successfully collaborating across remote or distributed teams.

What are virtual receptionists?

Virtual receptionists are remote professionals who handle administrative and customer service tasks for businesses, such as answering phone calls, scheduling appointments, managing emails, and providing information to clients. They use digital tools and communication platforms to perform duties from a location outside the client’s office. This service helps businesses maintain a professional image, improve customer experience, and reduce overhead costs associated with hiring in-house staff. Virtual receptionists often support multiple clients and can offer services outside of regular business hours.
More about Virtual Receptionist jobs
What are the most commonly searched types of Receptionist jobs in California? The most popular types of Receptionist jobs in California are:
What are popular job titles related to Virtual Receptionist jobs in California? For Virtual Receptionist jobs in California, the most frequently searched job titles are:
What job categories do people searching Virtual Receptionist jobs in California look for? The top searched job categories for Virtual Receptionist jobs in California are:
What cities in California are hiring for Virtual Receptionist jobs? Cities in California with the most Virtual Receptionist job openings:
Virtual Receptionist jobs near you
Infographic showing various Virtual Receptionist job openings in California as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $36,572 per year, or $17.6 per hour.

Virtual Receptionist / Patient Care Coordinator

Boogieteam

Los Angeles, CA • Remote

$18.75 - $24.75/hr

Part-time

Posted 17 days ago

Job description

About the Role

A rapidly growing medical spa and aesthetics group is looking for a warm, professional, and highly organized After-Hours Virtual Receptionist / Patient Care Coordinator to support patients outside of normal business hours.

In this role, you will be the first point of contact for patients during evenings, weekends, and holidays as needed. You will help answer inbound calls, schedule appointments, provide clinic information, document patient interactions, and deliver a polished, concierge-level experience across multiple clinic locations.

This is a part-time remote role with the opportunity to grow into more hours and responsibilities based on performance and business needs.

Key Responsibilities
  • Answer inbound after-hours, weekend, and holiday calls promptly and professionally
  • Schedule, reschedule, and cancel patient appointments using the clinic's scheduling software
  • Identify the correct clinic location based on patient needs, provider availability, and appointment type
  • Answer basic questions about treatments, providers, office hours, pricing, and clinic locations
  • Collect accurate patient information and document all calls, notes, and follow-ups clearly
  • Follow call scripts, SOPs, scheduling guidelines, and escalation procedures
  • Escalate urgent patient concerns according to company protocols
  • Share detailed call notes and updates with the daytime front desk team
  • Assist with appointment confirmations, reminder calls, and follow-up calls as needed
  • Conduct outbound retention calls to help re-engage patients and reduce cancellations
  • Deliver a luxury, patient-centered experience on every call
Requirements
  • Must be based in the Philippines and able to work remotely.
  • Minimum of 2 years of experience as a virtual receptionist, customer service representative, appointment setter, or similar role
  • Previous experience in a medical spa, aesthetics, dermatology, dental, cosmetic surgery, or healthcare environment is highly preferred
  • Excellent spoken and written English with a professional phone presence
  • Friendly, empathetic, patient, and customer-focused communication style
  • Strong multitasking, organization, and attention to detail
  • Comfortable following scripts while keeping conversations natural and warm
  • Able to quickly learn new software, scheduling systems, and clinic workflows
  • Reliable high-speed internet connection with backup connectivity
  • Quiet home office or professional remote workspace
  • Noise-canceling headset required
  • Availability to work evenings, weekends, Sundays, and holidays as needed
Nice to Have

  • Experience using Zenoti or similar scheduling platforms

  • Experience with HubSpot, VoIP phone systems, Google Workspace, or Microsoft Office
  • Background supporting multiple clinic locations or multi-location scheduling
  • Experience handling appointment confirmations, reminder calls, and patient retention calls
  • Experience working in luxury service, beauty, wellness, or healthcare-related industries
Work Setup

  • Remote, Philippines-based

  • Part-time with opportunity to grow

  • Working hours: Evenings, weekends, including Sundays, and holidays as needed