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Staffing Assistant Jobs in Indiana (NOW HIRING)

Grace At Work LLC

Staffing Coordinator

Bedford, IN · On-site

$16.50 - $21.25/hr

Responsibilities: * Assist staffing manager with staffing needs * Maintain personnel records, in compliance with HR regulations * Communicate coordination of services with patients, co-workers, and ...

Grace At Work LLC

Staffing Coordinator

Bedford, IN · On-site

$16.50 - $21.25/hr

Responsibilities: * Assist staffing manager with staffing needs * Maintain personnel records, in compliance with HR regulations * Communicate coordination of services with patients, co-workers, and ...

Acadia Healthcare

Staffing Coordinator

Indianapolis, IN · On-site

$17.50 - $22.25/hr

ESSENTIAL FUNCTIONS: · Monitor census, staffing, scheduled admissions and discharges (minimum ... Will be required to assist with milieu ratio and transporation. We are committed to providing equal ...

Acadia Healthcare

Staffing Coordinator

Indianapolis, IN · On-site

$17.50 - $22.25/hr

Responsibilities ESSENTIAL FUNCTIONS: • Monitor census, staffing, scheduled admissions and ... Will be required to assist with milieu ratio and transporation. We are committed to providing equal ...

Collabera

Staffing Specialist

South Bend, IN · On-site

Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here) Collabera ... assistant. Preferred Qualifications: -Great team player -Demonstrated success in site recruiting ...

Clean Team Inc

Staffing Coordinator

Fort Wayne, IN

$17 - $21.75/hr

Establish and maintain relationships with managers to assist with current and future hiring and ... * 1-2 years of experience staffing. * Strong administrative support skills. * Strong ...

Clean Team

Staffing Coordinator

Evansville, IN · On-site

$17.75 - $22.75/hr

Staffing Coordinator - Evansville, IN (47710) Join a fast-growing commercial cleaning company that ... Onboarding & Offboarding - Assist with new-hire setup and employee offboarding processes.

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How much do staffing assistant jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for staffing assistant in Indiana is $17.78, according to ZipRecruiter salary data. Most workers in this role earn between $14.18 and $20.82 per hour, depending on experience, location, and employer.

What are some common challenges faced by Staffing Assistants when coordinating interviews and onboarding new hires?

Staffing Assistants often encounter challenges such as managing tight schedules for interviews, ensuring clear communication between candidates and hiring managers, and handling last-minute changes or cancellations. Coordinating onboarding logistics—like preparing paperwork, scheduling orientations, and ensuring all pre-employment requirements are met—can also be complex, especially during periods of high hiring volume. Developing strong organizational skills and maintaining attention to detail are key to overcoming these challenges and ensuring a smooth hiring process.

What is the difference between Staffing Assistant vs Recruiter?

AspectStaffing AssistantRecruiter
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like AIRS or HR-related credentials beneficial
Work EnvironmentOffice setting, supporting staffing teamsOffice environment, often involved in candidate interviews and client meetings
Employer & Industry UsageUsed across staffing agencies, HR departments, and corporate recruiting teamsPrimarily in staffing agencies and corporate HR departments
Common Search & Comparison IntentUnderstanding entry-level staffing rolesLooking for more advanced recruiting responsibilities

While both Staffing Assistants and Recruiters work within staffing and HR environments, Staffing Assistants typically handle administrative support and initial candidate screening, requiring less experience. Recruiters take on more active roles in sourcing, interviewing, and hiring candidates, often requiring additional certifications and experience. The roles are interconnected but differ in responsibilities and qualifications.

What Does a Staffing Assistant Do?

A staffing assistant completes various general support duties to assist the staff of an organization. Sometimes this role is equivalent to the role of an administrative assistant, but that varies by company. A staffing assistant's responsibilities may include creating a schedule for lower level employees, completing administrative tasks like record keeping and answering phones, and scheduling appointments. Staffing assistants may be asked to help an executive prepare for a big meeting, fill in for support staff on vacations or sick days, or complete other duties as assigned by company management. Staffing assistants are flexible in their roles to help support the company in a variety of ways.

What does a Staffing Assistant do?

A Staffing Assistant supports the recruitment and hiring processes within an organization. Their responsibilities typically include scheduling interviews, maintaining candidate records, assisting with job postings, and handling initial communication with applicants. They work closely with recruiters and hiring managers to ensure a smooth and efficient hiring process. Additionally, Staffing Assistants may help with onboarding new employees and managing administrative tasks related to staffing. This role requires strong organizational and communication skills.

What are the key skills and qualifications needed to thrive as a Staffing Assistant, and why are they important?

To thrive as a Staffing Assistant, you need strong organizational skills, attention to detail, and a background in human resources or business administration, often supported by an associate degree or relevant experience. Familiarity with applicant tracking systems (ATS), HRIS software, and Microsoft Office Suite is typically required. Excellent communication, multitasking abilities, and a customer service mindset help build positive relationships with candidates and hiring managers. These skills are crucial for efficiently managing recruitment processes and ensuring a smooth hiring experience for all stakeholders.
More about Staffing Assistant jobs
What are the most commonly searched types of Staffing jobs in Indiana? The most popular types of Staffing jobs in Indiana are:
What are popular job titles related to Staffing Assistant jobs in Indiana? For Staffing Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Staffing Assistant jobs in Indiana look for? The top searched job categories for Staffing Assistant jobs in Indiana are:
What cities in Indiana are hiring for Staffing Assistant jobs? Cities in Indiana with the most Staffing Assistant job openings:
Staffing Assistant jobs near you
Infographic showing various Staffing Assistant job openings in Indiana as of July 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $36,985 per year, or $17.8 per hour.
Staffing Assistant (Bilingual)

Staffing Assistant (Bilingual)

Elwood Staffing

Plainfield, IN • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted yesterday

Job description

When you join the Elwood family, you become part of a team that fosters a culture of integrity, winning and achieving results, providing superior customer service, and helping others. We help people find jobs and help employers find the people they need to be successful. You can leave the office each day knowing that you made a difference in your community. Our success comes from the success of our associates and customers. Come experience the Elwood way and make a difference with us!

Elwood Staffing is also a performance and results-driven culture for the hard-working, passionate, and highly motivated. You can expect a career that provides a constant variety of challenges along with progressive training and professional development to meet those challenges. Come work for a growing company that serves more than 6,000 businesses and puts more than 28,000 people to work daily.

#powerthepurple

What Elwood Staffing can offer you:

  • Competitive salary
  • Health, Dental and Vision plan
  • Prescription drug plan
  • Life and Supplemental Life Insurance
  • Short and Long - Term Disability
  • 401K Plan with company contribution
  • Telemedicine - Teledoc
  • Employee Assistance Program
  • Access to Benefit Advocates
  • Discount tickets, travel, and shopping-Working Advantage
  • Dell computer discount
  • Enterprise Rental Car discount
  • Chairman's Club
  • Anniversary awards program
  • Tuition reimbursement
  • $500 bonus paid for completion of approved Professional Certification
  • $500 Recruitment Incentive for Internal Careers
  • Bereavement Leave
  • Paid Time Off & Paid Holidays
  • Progressive training and development
  • Opportunities for advancement throughout our company

General Purpose of a Staffing Assistant:

The branch is the fundamental business unit of Elwood Staffing and the Staffing Assistant is a primary role in greeting, scheduling, responding to inquiries, and processing of applicants and working associates. The Staffing Assistant is responsible for supporting the strategic objectives, branch operations, customer service activities, and business development activities. All employees consistently support and promote the company mission, five key beliefs, philosophies, and provide Superior Customer Service in all aspects of the job.

Essential Functions of a Staffing Assistant:

If you have held positions similar to Restaurant Server, Administrative Assistant, Call center, Bank Teller or Customer Service Representative then you already have experience with the following:

  • Bilingual: fluent in Spanish and English.
  • Execute service operations activities to support 100% on-time order fulfillment.
  • Greet visitors, determine the nature of the business, and direct visitors to appropriate staff members.
  • Answer incoming phone calls; effectively determine the nature and urgency of the call and take appropriate action.
  • Distribute and manage incoming mail.
  • Coordinate and manage the flow of applicant traffic throughout the intake and interview process.
  • Manage the new hire process ensuring all new hire documents are completed appropriately.
  • Administer pre-employment tests and enter results according to standard operating procedures.
  • Ensure service operations activities comply with company policies and applicable government regulations.

Desired Skills & Experience - Staffing Assistant:

  • Experience in a customer service role preferred.
  • Ability to work cross-functionally to proactively communicate and resolve issues with the highest sense of urgency.
  • Excellent computer skills including proficiency in Microsoft Office suite.
  • Strong verbal and written communication skills.

If you are organized, determined, detail-oriented, and able to multitask in a fast-paced environment then the Staffing Assistant position would be a great fit for you!

Join our growing team today and discover why Elwood is one of the best to work for in the staffing industry!

We are an Equal Opportunity Employer.

Find out more about us at www.elwoodstaffing.com

#IJSR