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Scheduling Associate Jobs (NOW HIRING)

King's Daughters

Scheduler Associate

Campus, IL · On-site

$18.25 - $23.75/hr

Job Summary Responsible for scheduling all surgical procedures and collecting complete clinical and insurance coding information. Coordinates office and hospital-based medical procedures, tests, and ...

King's Daughters

Scheduler Associate

Campus, IL · On-site

$18.25 - $23.75/hr

Job Summary Responsible for scheduling all surgical procedures and collecting complete clinical and insurance coding information. Coordinates office and hospital-based medical procedures, tests, and ...

King's Daughters

Scheduler Associate

Ashland, KY · On-site +1

$16.50 - $21.25/hr

Job Summary Responsible for scheduling all surgical procedures and collecting complete clinical and insurance coding information. Coordinates office and hospital-based medical procedures, tests, and ...

UnityPoint Health

Staffing Asst

Madison, WI

The Staffing and Scheduling Associate collaborates with and advises executives, directors, department staff, and management in ongoing analysis and design of scheduling practices resulting in ...

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Scheduling Associate information

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$27K

$141.2K

$310.5K

How much do scheduling associate jobs pay per year?

As of Jun 3, 2026, the average yearly pay for scheduling associate in the United States is $141,209.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $212,500.00 per year, depending on experience, location, and employer.

What is the difference between Scheduling Associate vs Administrative Assistant?

AspectScheduling AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma; often some post-secondary education or certifications in office skills
Work EnvironmentHealthcare, corporate, or service industries; primarily office-basedVarious industries; office settings, sometimes remote or hybrid
Primary ResponsibilitiesManaging appointment schedules, coordinating meetings, maintaining calendarsHandling correspondence, filing, data entry, supporting office operations
Common UsageHealthcare clinics, corporate offices, customer service centersGeneral office support across multiple industries

The main difference between a Scheduling Associate and an Administrative Assistant lies in their focus areas. Scheduling Associates primarily manage appointments and calendars, often within healthcare or corporate settings. Administrative Assistants handle a broader range of office tasks, including correspondence and data management. Both roles require strong organizational skills and office experience, but Scheduling Associates specialize in scheduling functions.

What cities are hiring for Scheduling Associate jobs? Cities with the most Scheduling Associate job openings:
What are the most commonly searched types of Scheduling jobs? The most popular types of Scheduling jobs are:
What states have the most Scheduling Associate jobs? States with the most job openings for Scheduling Associate jobs include:
Scheduling Associate jobs near you
Infographic showing various Scheduling Associate job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 78% Full Time, 20% Part Time, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $141,209 per year, or $67.9 per hour.

Billing/Scheduling Associate II - Obstetrics and Gynecology

Washington University

Saint Louis, MO • On-site

$17.87 - $27.06/hr

Full-time

Medical, Retirement, PTO

Posted 4 days ago

Job description

Scheduled Hours
40
Position Summary
Obtains insurance information and referral forms and counsels patients on financial assistance over the phone. Schedules and registers patients over the phone or by email, with no patient contact.
Job Description
Primary Duties & Responsibilities:
  • Obtains insurance information from patients and counsels alternative ways for financial assistance.
  • Communicates with physicians and clinical staff to assist with scheduling urgent or referred patient scheduling calls/requests.
  • Provides patient scheduling services to include collecting demographics and insurance registration.
  • Reviews schedule for new patients and makes updates when necessary.
  • Calls patients with appointment time reminders; obtains insurance information and referral forms. Processes internal physician referrals for clinical care.
  • Explains billing process to patients, answers incoming inquiries from patients and third-party payers. Works with others to solve moderately complex problems.
  • Explains billing process to other staff; assists with basic account maintenance activities.
  • Assists patients with insurance questions regarding the billing process.
  • Assists staff with sending out reminder cards and other scheduling duties. Works Relatient patient reminder system results and contacts patients or makes scheduling changes.
  • May make daily edits and temporary changes to provider scheduling templates based on physician input.
  • Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions:
  • Normal office environment.

Physical Effort:
  • Typically sitting at desk or table.
  • Repetitive wrist, hand or finger movement.

Equipment:
  • Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications/Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (3 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
No additional education unless stated elsewhere in the job posting.
Certifications/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Billing Systems, Customer Service, Epic EHR, Financial Information, Insurance, Interpersonal Communication, Medical Office Support, Microsoft Excel, Microsoft Office, Microsoft Word, Organizing, Prioritization, Scheduling, Third Party Claims
Grade
G06-H
Salary Range
$17.87 - $27.06 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
  • Up to 22 days of vacation, 10 recognized holidays, and sick time.
  • Competitive health insurance packages with priority appointments and lower copays/coinsurance.
  • Take advantage of our free Metro transit U-Pass for eligible employees.
  • WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness
  • Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family
  • We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.
  • WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

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