Remote Document Controller Jobs (NOW HIRING)

Penobscot Community Health Care is excited to offer an opportunity to serve as Controller for Penobscot Community Health Care (PCHC). The Controller is responsible for overseeing the day-to-day accounting and financial reporting functions of Penobscot Community Health Care (PCHC). This role ensures the integrity of financial records, compliance with federal and state regulations, sound internal controls, and timely, accurate financial reporting. The Controller serves as a key partner to the CFO, providing leadership to the accounting team, supporting budgeting and forecasting processes, ensuring compliance with HRSA Section 330, Uniform Guidance (2 CFR 200), and other healthcare regulatory requirements, and acting as a financial resource to operational leaders across the organization.

Position location and schedule expectations: This is a full-time, salaried, benefit-eligible position, generally Monday through Friday. This role is a fully remote position, where candidate will be expected to be available and working during the business hours of 8:00 am to 5:00 pm EST. Candidate must be eligible per PCHC's Telecommuting Policy. 

What you’ll do:

Financial Reporting and Oversight:

• Oversee the general ledger and ensure accurate, timely monthly, quarterly, and annual financial close processes.
• Review and analyze monthly internal financial statements; identify trends, risks, and variances; and provide recommendations to the CFO.
• Ensures proper accounting treatment in accordance with GAAP for nonprofit healthcare organizations.
• Maintain and oversee balance sheet reconciliations and ensure timely resolution of discrepancies.
• Support development and monitoring of cash flow projections and short-term cash management activities in collaboration with the CFO.
• Oversee Accounts payable:
  • Ensure AP processes support proper authorization, accuracy, and compliance with organizational and funding requirements.
  • Confirm segregation of duties and approval controls are functioning as designed.
  • Monitor expense coding discipline and adherence to policy and grant allowability standards.
  • Ensures vendor payment agreements are met and maintain sound vendor relationships.
  • Ensure AP activity supports cash management priorities without compromising compliance.
• Oversee payroll:
  • Ensure payroll processes are accurate, compliant, controlled, and sustainable over time.
  • Confirm payroll responsibilities are properly segregated, reviewed, and documented.
  • Ensure redundancy through cross-training, documented procedures, and controlled system access.
  • Oversee alignment between payroll, HR data, and the general ledger.
  • Ensure payroll documentation and controls support audits, grant reviews, and regulatory scrutiny.
  • Partnership in and oversight of applicable HRIS functions, and ongoing implementation/deployment of UKG.
• Works with Finance team to improve maintenance of accounting records and improvements to current accounting systems and data flow.
• Assist in designing financial reporting package and facilitating the on-going interface between software packages.

Compliance, Grants & FQHC Requirements:

• Ensure compliance with HRSA Section 330 requirements, including financial management standards and audit readiness.
• Oversee grant accounting and compliance with Uniform Guidance (2 CFR 200), including allowable costs, cost allocation, and documentation.
• Support preparation of financial information for the UDS report, cost reports, and other regulatory or payer reporting as required.
• Ensure timely and accurate filing of all required federal, state and local tax returns and regulatory reports.

Internal Controls & Audit: 

• Establish, document, and maintain strong internal controls to safeguard organizational assets and ensure financial integrity.
• Coordinate year-end audit preparation and serve as primary liaison with external auditors; ensure timely completion and resolution of audit findings.
• Continuously assess and improve accounting policies, procedures, and workflows to enhance efficiency, accuracy, and compliance.

Leadership & Management:

• Provide leadership and supervision to the accounting team, including hiring, training, performance management, and professional development.
• Foster a culture of accountability, continuous improvement, and collaboration within the finance department.

Budgeting, Planning & Organizational Support:

• Support the CFO in the annual budgeting process, forecasts, and long-range financial planning.
• Provide financial analysis and decision support for new programs, services, and operational initiatives.
• Act as an internal consultant to department leaders on finance-related matters, promoting financial literacy and accountability.

Does this sound like you?

• Strong knowledge of the principles of financial management, nonprofit and healthcare accounting principles.
• Demonstrated understanding of FQHC financial requirements, including HRSA Section 330 and Uniform Guidance (2 CFR 200).
• Experience with grant accounting, cost allocation methodologies, and audit compliance.
• Strong analytical, problem-solving, and financial reporting skills.
• Proven ability to lead and develop staff in a fast-paced environment.
• High level of integrity, judgement, discretion, and confidentiality.
• Clear and effective written and verbal communication skills.

Are these qualifications on your resume?

• Bachelor’s degree in accounting or finance required, Master’s degree and/or CPA highly desirable.
• 8+ years in progressively responsible financial leadership roles including supervision and development of staff.
• Healthcare experience required: FQHC or federally funded heathcare experience strongly preferred.
• Strong experience with general ledger, accounts payable, accounts receivable, payroll, income tax and nonprofit financial reporting.
• Proficiency with accounting systems, HRIS/payroll systems, and advanced Excel skills.

Curious, or interested to learn more? Please reach out to our Manager of Talent Acquisition, Vanessa Worcester at vanessa.worcester@pchc.com.  

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or any other characteristic protected by law.