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Reference Archivist Jobs (NOW HIRING)

Emory University

University Archivist

Atlanta, GA · On-site

The University Archivist is responsible for supervising the Records Manager and provides general ... references including a current or previous supervisor. Candidates applying by April 27, 2026 will ...

State of Hawai'i

ARCHIVIST III - OAHU

Honolulu, HI · On-site

$4.9K - $7.0K/mo

Duties Summary Independently performs professional archival work and assumes responsibility for the ... Professional library work maintaining an efficient reference service dealing with the fields of ...

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Reference Archivist information

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$11K

$52.5K

How much do reference archivist jobs pay per year?

As of Jun 22, 2026, the average yearly pay for reference archivist in the United States is $52,194.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,000.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a reference archivist job description?

A reference archivist is responsible for assisting researchers and the public in locating and accessing archival materials. They evaluate, catalog, and preserve records, often using archival management software, and provide guidance on the use of collections. Strong organizational skills and knowledge of archival standards are essential for this role.

What is the average salary of an archivist?

The average salary of a reference archivist typically ranges from $45,000 to $70,000 per year, depending on experience, education, and location. Archivists with specialized skills or certifications may earn higher salaries, especially in larger institutions or urban areas.

Will AI replace archivist?

AI can assist archivists by automating tasks such as cataloging, data entry, and digital preservation, but it is unlikely to fully replace the role. Archivists' expertise in context, interpretation, and decision-making remains essential for managing and preserving historical records effectively.

What is a Reference Archivist?

A Reference Archivist is a professional who assists researchers, students, and the public in accessing and interpreting archival materials. They manage requests for information, guide users in finding relevant documents, and ensure that archival records are preserved while being accessible. Reference Archivists often work in libraries, museums, government agencies, or historical societies, and may also create finding aids and educational materials to help users understand collections. Their expertise helps bridge the gap between archival resources and those who need them.

Is there a high demand for archivists?

The demand for archivists, including reference archivists, is expected to grow at a steady rate due to the increasing need to preserve digital and physical records. Employment opportunities are often found in government agencies, libraries, and museums, with strong skills in digital preservation and archival management enhancing job prospects.

What are the key skills and qualifications needed to thrive as a Reference Archivist, and why are they important?

To thrive as a Reference Archivist, you typically need a master's degree in library science or archival studies, along with strong research and organizational skills. Familiarity with archival databases, digital asset management systems, and metadata standards like EAD or MARC is essential. Exceptional communication, customer service, and problem-solving abilities help Reference Archivists assist diverse users and collaborate with colleagues. These competencies ensure efficient access to archival materials, preservation of historical records, and high-quality service to researchers and the public.

How does a Reference Archivist typically collaborate with researchers and other departments within an organization?

Reference Archivists work closely with researchers, historians, and internal departments to facilitate access to archival materials. They assist users in navigating finding aids, respond to reference queries, and provide guidance on handling and interpreting archival documents. Collaboration often involves coordinating with records managers, digital archivists, and conservation staff to ensure materials are accessible and preserved. This teamwork ensures that both internal stakeholders and external patrons can make the best use of archival collections.

What is the difference between Reference Archivist vs Archivist?

AspectReference ArchivistArchivist
Required CredentialsMaster's degree in Library Science or Archival Studies, certifications like CA or ALASimilar educational background, often with specialized archival certifications
Work EnvironmentPublic and academic libraries, archives, museumsArchives, historical societies, museums, government agencies
Job FocusAssisting users with research, managing reference collectionsPreserving, organizing, and maintaining archival collections
Common Search/ComparisonOften compared for roles involving user assistance and reference servicesMore focused on preservation and collection management

The main difference is that a Reference Archivist primarily assists users with research and reference services, while an Archivist focuses on preserving and organizing collections. Both roles require similar educational backgrounds and work in archival environments, but their core responsibilities differ in focus.

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Reference Archivist jobs near you
Infographic showing various Reference Archivist job openings in the United States as of June 2026, with employment types broken down into 21% Locum Tenens, 5% As Needed, 72% Contract, and 2% Nights. Highlights an 5% Physical, and 95% Hybrid job distribution, with an average salary of $52,194 per year, or $25.1 per hour.

Project Archivist

HISTORICAL SOCIETY OF WESTERN PENNS

Pittsburgh, PA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

About the Senator John Heinz History Center
The Senator John Heinz History Center is a Smithsonian-affiliated Museum and a first-day Pittsburgh attraction that presents compelling stories from American history with a Western Pennsylvania connection, all in an interactive and engaging environment for visitors of all ages. The largest history museum in Pennsylvania, the AAM-accredited History Center attracts large and diverse audiences to its 370,000-square-foot facility in Pittsburgh's historic Strip District that includes six floors of long-term and changing exhibition space along with spectacular spaces for unique events.
The History Center's family of museums includes the Western Pennsylvania Sports Museum, a dynamic museum-within-a-museum; the Fort Pitt Museum in Point State Park; and Meadowcroft Rockshelter & Historic Village, a National Historic Landmark located in Avella, Washington County, Pa. The History Center also leads a partnership of more than 125 regional historical societies, museums, and organizations dedicated to preserving local history - the History Center Affiliates Program.
A popular destination for families and visitors to our region, the History Center attracts more than 250,000 visitors annually and reaches millions through virtual programs and digital outreach. The History Center was recently recognized as America's #1 History Museum by USA TODAY and "Pittsburgh's Best Museum" by Pittsburgh Magazine.
About the Position
The Heinz History Center seeks a temporary, full-time Project Archivist to process the archives of the author David McCullough and other recent acquisitions of strategic importance. As a member of the Library & Archives team, the Project Archivist processes collections according to professional archival standards, develops catalog records and finding aids, digitizes select items, and creates metadata. The archivist also contributes to occasional reference, research, and outreach related to these collections. This is a temporary, full-time position funded for up to three years.
This is a full-time, temporary, salaried/ non-exempt position that reports to the Director of the Detre Library & Archives.
  • A master's degree in library and information science (MLIS) with an emphasis on archival management preferred, or an equivalent combination of education and experience.
  • Subject area expertise or educational background in U.S. history. Familiarity with sports history.
  • Experience with processing and digitizing archival material.
  • Familiarity with ArchivesSpace and library and archival standards, including DACS, EAD, MARC, LCSH, and Dublin Core.
  • Excellent verbal and written communication, customer service, research, project management, and task prioritization skills.
  • Demonstrated ability to manage multiple projects and deadlines.
  • Knowledge of library and archives concepts, standards, and best practices.

Why Work at the History Center?
  • Rewarding, mission-driven work that makes an impact in the community
  • Smithsonian-affiliated Museum located in Pittsburgh's vibrant and historic Strip District
  • Voted the #1 history museum in the nation by USA Today
  • Voted Best Museum in Pittsburgh by Pittsburgh Magazine
  • Highly professional, collegial staff and dedicated volunteers
  • Located in Pittsburgh, one of America's "most livable" cities
  • Dynamic workplace in Pittsburgh's historic Strip District
  • Full benefits package, including medical, dental, and vision insurance
  • Flexible Spending Account (FSA) options
  • 403(B) retirement plans with employer match
  • Paid time off (vacation, personal, and sick days)
  • Paid Parental Leave
  • Nine (9) paid holidays
  • Company paid life insurance / LTD
  • Wellness and Employee Assistance Program
  • Discounts in the Museum Shop and Café
  • Public transportation and parking options nearby

Apply