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Reference Archivist Jobs (NOW HIRING)

Ohio State University

Polar Archivist

Columbus, OH · On-site

The Polar Archivist is responsible for promoting archival holdings through outreach, instruction, collection development, research and reference services, and cultivating partnerships that connect ...

MyFlorida

DOS - ARCHIVIST I - 45000204

Tallahassee, FL · On-site

$34K - $36K/yr

Provides assistance to Archives researchers in accordance with professional archival reference and access standards and practices and with statutory and regulatory access requirements and ...

MyFlorida

DOS - ARCHIVIST I - 45000204

Tallahassee, FL · On-site

$34K - $36K/yr

Provides assistance to Archives researchers in accordance with professional archival reference and access standards and practices and with statutory and regulatory access requirements and ...

MyFlorida

DOS - ARCHIVIST I - 45000204

Tallahassee, FL · On-site

$34K - $36K/yr

Provides assistance to Archives researchers in accordance with professional archival reference and access standards and practices and with statutory and regulatory access requirements and ...

MyFlorida

DOS - ARCHIVIST I - 45000204

Tallahassee, FL · On-site

$34K - $36K/yr

Provides assistance to Archives researchers in accordance with professional archival reference and access standards and practices and with statutory and regulatory access requirements and ...

MyFlorida

DOS - ARCHIVIST I - 45000204

Tallahassee, FL · On-site

$34K - $36K/yr

Provides assistance to Archives researchers in accordance with professional archival reference and access standards and practices and with statutory and regulatory access requirements and ...

MyFlorida

DOS - ARCHIVIST I - 45000204

Tallahassee, FL · On-site

$34K - $36K/yr

Provides assistance to Archives researchers in accordance with professional archival reference and access standards and practices and with statutory and regulatory access requirements and ...

MyFlorida

DOS - ARCHIVIST I - 45000204

Tallahassee, FL · On-site

$34K - $36K/yr

Provides assistance to Archives researchers in accordance with professional archival reference and access standards and practices and with statutory and regulatory access requirements and ...

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Reference Archivist information

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$11K

$52.5K

How much do reference archivist jobs pay per year?

As of Aug 23, 2026, the average yearly pay for reference archivist in the United States is $52,194.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,000.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a reference archivist?

A Reference Archivist is a professional who assists researchers, students, and the public in accessing and interpreting archival materials. They manage requests for information, guide users in finding relevant documents, and ensure that archival records are preserved while being accessible. Reference Archivists often work in libraries, museums, government agencies, or historical societies, and may also create finding aids and educational materials to help users understand collections. Their expertise helps bridge the gap between archival resources and those who need them.

How does a reference archivist typically collaborate with researchers and other departments within an organization?

Reference Archivists work closely with researchers, historians, and internal departments to facilitate access to archival materials. They assist users in navigating finding aids, respond to reference queries, and provide guidance on handling and interpreting archival documents. Collaboration often involves coordinating with records managers, digital archivists, and conservation staff to ensure materials are accessible and preserved. This teamwork ensures that both internal stakeholders and external patrons can make the best use of archival collections.

What are the key skills and qualifications needed to thrive as a reference archivist, and why are they important?

To thrive as a Reference Archivist, you typically need a master's degree in library science or archival studies, along with strong research and organizational skills. Familiarity with archival databases, digital asset management systems, and metadata standards like EAD or MARC is essential. Exceptional communication, customer service, and problem-solving abilities help Reference Archivists assist diverse users and collaborate with colleagues. These competencies ensure efficient access to archival materials, preservation of historical records, and high-quality service to researchers and the public.

What is the difference between Reference Archivist vs Archivist?

AspectReference ArchivistArchivist
Required CredentialsMaster's degree in Library Science or Archival Studies, certifications like CA or ALASimilar educational background, often with specialized archival certifications
Work EnvironmentPublic and academic libraries, archives, museumsArchives, historical societies, museums, government agencies
Job FocusAssisting users with research, managing reference collectionsPreserving, organizing, and maintaining archival collections
Common Search/ComparisonOften compared for roles involving user assistance and reference servicesMore focused on preservation and collection management

The main difference is that a Reference Archivist primarily assists users with research and reference services, while an Archivist focuses on preserving and organizing collections. Both roles require similar educational backgrounds and work in archival environments, but their core responsibilities differ in focus.

How much money does a reference archivist make?

A reference archivist's salary typically ranges from $40,000 to $70,000 annually, depending on experience, education, and location. Salaries can be higher with specialized skills, certifications, or working in larger institutions.

Is there a high demand for reference archivists?

Reference archivists are in moderate demand as organizations seek to preserve and provide access to historical records and digital assets. Employment growth is steady, especially for those with strong research skills, familiarity with archival management software, and relevant certifications. Job opportunities are often found in museums, libraries, government agencies, and corporate archives.

What qualifications do you need as a reference archivist?

A reference archivist typically needs a bachelor's degree in history, library science, archival studies, or a related field; a master's degree is often preferred. Relevant skills include knowledge of archival management, cataloging, and familiarity with digital tools and databases. Certification from professional organizations can enhance job prospects, and experience with reference services is valuable.

What type of reference archivist makes the most money?

Senior or specialized reference archivists with advanced degrees, certifications, and extensive experience tend to earn the highest salaries. Archivists working in large institutions, government agencies, or with rare or valuable collections often have higher pay due to the complexity of their work and the level of expertise required.
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What states have the most Reference Archivist jobs?

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Reference Archivist jobs near you
Infographic showing various Reference Archivist job openings in the United States as of August 2026, with employment types broken down into 1% Locum Tenens, 1% As Needed, 78% Full Time, 13% Part Time, 1% Temporary, and 6% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $52,194 per year, or $25.1 per hour.

University Archivist

Mississippi Valley State University

Itta Bena, MS • On-site

Full-time

Re-posted 24 days ago

Job description

Posting Details
Position Information
Position Title
University Archivist
Job Description
Job Purpose:
The University Archivist oversees the acquisition, processing, use, security, and preservation of physical and digital materials for the Annie M. Payton Archives and Special Collections.
Accountability:
Reports to the Director of Library Services
Essential Responsibilities & Duties:
  • Management, appraisal, processing, preservation, and organization of archival materials, including special collections and university records.
  • Develop and implement policies and procedures for archival management, ensuring the protection and accessibility of materials.
  • Provide reference service and research assistance related to the archives, special collections, and other areas of the library, as needed.
  • Digitize archival materials and manage digital preservation initiatives.
  • Promote awareness of archival resources through outreach, exhibits, and collaborations.
  • Represents University Archives interests in University-wide developments related to digital curation, digital preservation and storage, and use of records of all kinds in all formats.
  • Promotes engagement with the collections, in collaboration with internal and external partners, through outreach that includes public programming, exhibitions, social media, and innovative forms of engagement.
  • Monitor storage environments, handle fragile items with care, and oversee the digitization or microfilming of physical records to prevent deterioration.
  • May be required to work occasional evenings and weekends to support grant-related activities, events, and program objectives.
  • Performs other job-related duties as assigned that are consistent with the purpose, scope, and objectives of the grant-funded program.

Required Qualifications
ALA accredited Master's of Library Science Degree including graduate level training in archival administration and a minimum of three to five years of archival or special collections management experience or a Master's Degree in History or Museum Studies. Must have excellent interpersonal, written, and oral communication skills.
Preferred Qualifications
Highly Desirable: Experience with grant writing proposals to support archives and preservation.
Physical Demands
Applicant must be able to lift, and or carry 5 to10 pounds. Be able to stoop, bend, kneel, squat and climb ladder with good balance. Applicant must be able to sit and stand for prolonged periods of time. Required to assist at the Public Service Areas as needed.
Posting Detail Information
Posting Number
SF878P
Open Date
04/01/2026
Close Date
Open Until Filled
Yes
Special Instructions to Applicants

Apply