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University Archivist Jobs (NOW HIRING)

Emory University

University Archivist

Atlanta, GA · On-site

The University Archivist is responsible for supervising the Records Manager and provides general guidance and leadership on records management as appropriate. As part of the Collection Development ...

Shepherd University

Archives intern

Shepherdstown, WV · On-site

$11/hr

... Archivist and the Shepherd University Archivist in processing and cataloging archival materials of various materials, including papers, photographs, artifacts, and digital. Tasks will include, but ...

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$39K

$42.5K

$45K

How much do university archivist jobs pay per year?

As of Jun 9, 2026, the average yearly pay for university archivist in the United States is $42,500.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,000.00 and $44,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a University Archivist, and why are they important?

To thrive as a University Archivist, you need expertise in archival science, records management, and knowledge of relevant laws and standards, typically supported by a master's degree in library science or a related field. Familiarity with digital asset management systems, content management software, and preservation tools—often with certifications like the Academy of Certified Archivists (ACA)—is highly valued. Strong organizational skills, attention to detail, and effective communication are essential soft skills for managing collections and engaging with diverse stakeholders. These skills ensure the proper preservation, accessibility, and integrity of institutional records, supporting the university's mission and history.

What is the difference between University Archivist vs Records Manager?

AspectUniversity ArchivistRecords Manager
CredentialsMaster's degree in Library Science, Archival Studies, or related fieldBachelor's or Master's degree in Records Management, Information Science, or related field
Work EnvironmentAcademic institutions, archives, librariesCorporate, government, or institutional offices
Primary FocusPreserving and providing access to historical university records and collectionsManaging active records for compliance, efficiency, and retention
Common UsageIn academic and archival contextsIn business, government, and organizational settings

The University Archivist primarily focuses on preserving and providing access to historical university records, while the Records Manager manages active records for organizational efficiency and compliance. Both roles require related credentials and work in institutional environments, but their main responsibilities differ in scope and purpose.

What are the main challenges a University Archivist faces when managing digital records alongside traditional materials?

University Archivists often navigate the complexities of preserving and providing access to both physical and digital records. Managing digital archives requires staying current with evolving technology, ensuring proper metadata, and implementing digital preservation strategies to prevent data loss or obsolescence. Balancing these technical tasks with more traditional archival work, such as processing paper collections and assisting researchers, can be challenging but also rewarding, as it offers opportunities to develop expertise in both areas. Collaboration with IT staff and other departments is essential to ensure digital records are properly managed and accessible for future use.

What are University Archivists?

University Archivists are professionals responsible for acquiring, preserving, organizing, and providing access to the historical records and archives of a university or higher education institution. They manage documents, photographs, digital files, and other materials that document the institution's history and operations. University Archivists also assist researchers, faculty, students, and the public in locating and using archival materials. Their work helps ensure the long-term preservation and accessibility of the university’s valuable records.
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University Archivist jobs near you
Infographic showing various University Archivist job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 83% Full Time, and 16% Part Time. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $42,500 per year, or $20.4 per hour.
University Archivist

University Archivist

Emory University

Atlanta, GA • On-site

Full-time

Posted 14 days ago

Emory Healthcare rating

7.7

Company rating: 7.7 out of 10

Based on 210 frontline employees who took The Breakroom Quiz

160th of 870 rated healthcare providers

Job description

Description
Position Summary
Reporting to the Assistant Director of Collection Development, the University Archivist is responsible for the development, management, and promotion the records of Emory University and its affiliated organizations, including materials that document the history of Emory, its founders, administration, faculty, students, and alumni/ae. These collections, held in the Rose Library, include the records of administrative offices and academic departments, administrators and faculty, student life offices and student organizations, Emory publications, early Emory history, and web archives. The University Archivist is responsible for supervising the Records Manager and provides general guidance and leadership on records management as appropriate. As part of the Collection Development team at Rose Library, the University Archivist plays a significant role in setting strategic directions for Rose Library's Collections, and works alongside colleagues to connect collections with a broad and diverse audience.
Flexible Workplace
This position offers some possibility for flexible work arrangements; however, the expectation is that the successful candidate will work primarily on-site.
Essential Responsibilities & Duties
  • Develops University Archives collections in accordance with the records retention policy and current collection development strategies.
  • Represents University Archives interests in University-wide developments related to digital curation, digital preservation and storage, and use of records of all kinds in all formats.
  • Promotes engagement with the collections, in collaboration with internal and external partners, through outreach that includes public programming, exhibitions, social media, and innovative forms of engagement.
  • Contributes to instruction and researcher services, creating a direct and vital connection to researcher, faculty, student, and community interests and demonstrating a commitment to teamwork.
  • Participates as a member of the library and university community by maintaining visibility on campus, serving on various committees, and incorporating literary collections in the cultural life of the university.
  • Contributes to the library and professional community through committee service, conference presentations, and/or scholarship.
  • Manages 1 FTE

Qualifications
Required Qualifications
  • ALA-accredited master's degree in Library and Information Science OR equivalent education and relevant library experience.
  • Minimum of two years of experience with University or institutional archives management

Preferred Qualifications
  • Demonstrated ability to work collaboratively in a team.

Join Our Information Session: University Archivist
Date: April 15, 2026
Time: 3:00-4:00 PM (ET)
Details: Learn more about the position, and what we're seeking in the next University Archivist.
If you're interested and available to join, please register here to receive the Zoom webinar link:
University Archivist Webinar
Application Instructions
Interested candidates should review the application requirements and apply online at Interfolio {https://apply.interfolio.com/183944}
Applications may be submitted as Word or PDF attachments and must include:
1) A cover letter that includes a statement of interest, describing your qualifications and relevant experience, as well as your interest in this position and in contributing to the mission and values of Emory.
2) A current resume or curriculum vitae (CV) detailing your educational background and relevant professional experience.
3) On a separate document list the names, email addresses, and telephone numbers of 3 professional references including a current or previous supervisor.
Candidates applying by April 27, 2026 will receive priority consideration. Review of applications will continue until the position is successfully filled. Emory is an Equal Opportunity/Affirmative Action Employer and encourages applications and nominations from women, minorities, people with disabilities, and veterans.

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