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University Archivist Jobs (NOW HIRING)

University of Utah

Archivist

Campus, IL · On-site

$60K - $64K/yr

Willard Marriott Library seeks to recruit three Archivists to support the efforts of the University of Utah's Special Collections: * a permanent Photograph Archivist in the Multimedia Archives to ...

University of Utah

Archivist

Salt Lake City, UT · On-site

$60K - $64K/yr

Willard Marriott Library seeks to recruit three Archivists to support the efforts of the University of Utah's Special Collections: * a permanent Photograph Archivist in the Multimedia Archives to ...

Syracuse University

Digital Archivist

Syracuse, NY · On-site

$64K - $72K/yr

... Title Digital Archivist Location Syracuse, NY Campus Syracuse, NY Commitment to On-Campus ... Syracuse University values the collaboration, mentorship, and spontaneous connections that happen ...

Online Degree

Archivist

Fairbanks, AK · On-site

$37.82 - $86.04/hr

Examples of employers include universities like Brown, Indiana University-Bloomington, Harvard ... How To Become an Archivist There are several ways via which you could embark on an archivist ...

Carl Acrl

Processing Archivist

Los Angeles, CA · On-site

$74.75 - $105.70/hr

Processing Archivist Job #JPF11168 - University of California, Los Angeles (UCLA). Location: Los Angeles, CA. Salary range: $74,752 - $105,696 (Assistant Librarian - Associate Librarian ranks)

MyFlorida

DOS - ARCHIVIST I - 45000204

Tallahassee, FL · On-site

$34K - $36K/yr

A master's degree from an accredited college or university may substitute for the required years of experience. Preferences: * A master's degree in archives, records management, history, public ...

MyFlorida

DOS - ARCHIVIST I - 45000204

Tallahassee, FL · On-site

$34K - $36K/yr

A master's degree from an accredited college or university may substitute for the required years of experience. Preferences: * A master's degree in archives, records management, history, public ...

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University Archivist information

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$39K

$42.5K

$45K

How much do university archivist jobs pay per year?

As of Sep 6, 2026, the average yearly pay for university archivist in the United States is $42,500.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,000.00 and $44,000.00 per year, depending on experience, location, and employer.

What is a university archivist?

University Archivists are professionals responsible for acquiring, preserving, organizing, and providing access to the historical records and archives of a university or higher education institution. They manage documents, photographs, digital files, and other materials that document the institution's history and operations. University Archivists also assist researchers, faculty, students, and the public in locating and using archival materials. Their work helps ensure the long-term preservation and accessibility of the university’s valuable records.

What are the key skills and qualifications needed to thrive as a university archivist?

To thrive as a University Archivist, you need expertise in archival science, records management, and knowledge of relevant laws and standards, typically supported by a master's degree in library science or a related field. Familiarity with digital asset management systems, content management software, and preservation tools—often with certifications like the Academy of Certified Archivists (ACA)—is highly valued. Strong organizational skills, attention to detail, and effective communication are essential soft skills for managing collections and engaging with diverse stakeholders. These skills ensure the proper preservation, accessibility, and integrity of institutional records, supporting the university's mission and history.

What are the main challenges a university archivist faces when managing digital records alongside traditional materials?

University Archivists often navigate the complexities of preserving and providing access to both physical and digital records. Managing digital archives requires staying current with evolving technology, ensuring proper metadata, and implementing digital preservation strategies to prevent data loss or obsolescence. Balancing these technical tasks with more traditional archival work, such as processing paper collections and assisting researchers, can be challenging but also rewarding, as it offers opportunities to develop expertise in both areas. Collaboration with IT staff and other departments is essential to ensure digital records are properly managed and accessible for future use.

What is the difference between University Archivist vs Records Manager?

AspectUniversity ArchivistRecords Manager
CredentialsMaster's degree in Library Science, Archival Studies, or related fieldBachelor's or Master's degree in Records Management, Information Science, or related field
Work EnvironmentAcademic institutions, archives, librariesCorporate, government, or institutional offices
Primary FocusPreserving and providing access to historical university records and collectionsManaging active records for compliance, efficiency, and retention
Common UsageIn academic and archival contextsIn business, government, and organizational settings

The University Archivist primarily focuses on preserving and providing access to historical university records, while the Records Manager manages active records for organizational efficiency and compliance. Both roles require related credentials and work in institutional environments, but their main responsibilities differ in scope and purpose.

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University Archivist jobs near you
Infographic showing various University Archivist job openings in the United States as of August 2026, with employment types broken down into 1% Internship, 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 1% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $42,500 per year, or $20.4 per hour.

Archivist

University of Utah

Campus, IL • On-site

$60K - $64K/yr

Full-time

Retirement

Posted 23 days ago

Key responsibilities

  • Organize and preserve documents, photographs, and other cultural media.

  • Provide reference support to researchers, including communicating with patrons and arranging appointments.

  • Engage in outreach activities to promote the visibility and use of archival collections.

University Of Utah rating

7.2

Company rating: 7.2 out of 10

Based on 159 frontline employees who took The Breakroom Quiz

390th of 631 rated colleges and universities

Job description

Details
Open Date 08/14/2026 Requisition Number PRN45892B Job Title Archivist Working Title Archivist Career Progression Track E Track Level FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary
Monday through Friday between 8am and 5pm. May require occasional evening and weekends.
VP Area Academic Affairs Department 00790 - Marriott Library - Operations Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $60,000 to $64,000 Close Date 10/01/2026 Priority Review Date (Note - Posting may close at any time) 08/27/2026 Job Summary
The J. Willard Marriott Library seeks to recruit three Archivists to support the efforts of the University of Utah's Special Collections:
  • a permanent Photograph Archivist in the Multimedia Archives to provide collection oversight and reference support for still image collections
  • a permanent Manuscripts Archivist in the Manuscripts Archives to provide collection oversight and reference support for paper and text or mixed-format, born digital collections
  • a term-limited Outdoor Recreation Archivist to provide collection oversight and reference support for collections of all formats that make up the S. J. Quinney Outdoor Recreation Archives, in a renewable, rolling two-year period

The Library anticipates hiring three positions simultaneously; applicants may indicate their preference to be considered for any or all of these positions.
The Marriott Library's Special Collections Division is a major repository of the records of individuals, groups, and businesses across the city, state, and Intermountain West. Collections are separated by format, with paper documents, select ephemera, and mixed-format, born digital collections residing in the Manuscripts Archives and still images, moving images, and sounds residing in the Multimedia Archives. The S. J. Quinney Outdoor Recreation Archives is a subject-based collecting umbrella within Special Collections, which includes the Ski & Snow Sports Archives, the Utah River Running Archives, and materials documenting the history of a wide variety of outdoor recreation activities in Utah and the Intermountain West. The three archivists will be vital contributors in effort to identify, preserve, and provide access to the voices and histories that represent communities and individuals throughout the region.
This position is currently designed as a hybrid of on-campus and remote work. Specific telecommuting arrangements will be based on the needs of the position and authorized at the discretion of the supervisor.
We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path.
This position is not eligible for work visa sponsorship.
Responsibilities
These positions require familiarity with primary research materials and with methods for providing digital and in-person access, as well as strong communication, critical thinking, and problem-solving skills. As members of a collaborative, interdepartmental team, the Archivists will play a primary role in the organization and preservation of documents, photographs, and other cultural media. They will provide reference support for students, faculty, and community patrons of Special Collections by communicating with researchers, arranging appointments for in-person examination of documents, and preparing requested materials. They may engage in creative outreach to promote the visibility and use of archival materials.
The Photograph Archivist will focus on providing reference support for multimedia materials and will review all online reference and reproduction requests for assignment to other members of the Multimedia Archives team alongside work on the organization, preservation, and promotion of collections of still images.
The Manuscripts Archivist will focus on collection processing for manuscript collections and will assist with providing reference support for manuscript materials and with preparing materials for patron use alongside work on the preservation and promotion of paper and text or mixed format born digital collections.
The term-limited Outdoor Recreation Archivist will focus on documentation, organization, preservation, reference, and promotion for collections relating to regional outdoor recreation activities, including but not limited to skiing and other winter sports, river running and other water sports, climbing, and hiking. A portion of the Outdoor Recreation Archivist's time will also be devoted to collections relating to University of Utah Athletics and archives associated with the Olympic and Paralympic Winter Games (2002 and 2034).
All three Archivists may oversee part-time employees in the processing of collections and coordinate the digitization of collection materials to fulfill reproduction requests, as well as guiding workflows and ensuring quality control. In addition to connecting scholars with archival media, each archivist may be expected to assume other responsibilities based on immediate needs and expressed priorities.
Minimum Qualifications
Bachelor's degree in history or a related field or equivalency (one year of education can be substituted for two years of related work experience). Two years related experience required; knowledge of archival theory and storage methods required to determine proper preservation of documents and collections; demonstrated human relations and effective communication skills are also required.
Bachelor's degree in history, related field and five years archival experience may be required for some assignments. An advanced degree in a related field or certification as a Registered Archivist (RA) or Records Manager (CRM) is preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Master's degree in Library or Information Science, or a related field such as Public History, English, Art History, or Film Studies
Work experience or training in archival arrangement, description, and research support, with specialization in areas such as archival documents, photographs, or sound and moving images
Information & technology literacy, particularly with ArchivesSpace and other databases or content management systems or exhibition platforms
Work experience or training in best practices for digitization or exhibition planning and installation
Professional, interpersonal, and cultural competence, including experience working as part of a team and with the general public
Leadership or project management experience, especially with cultural heritage collections (volunteer, internship, or practicum experience included)
Knowledge or interest in the cultural history of Utah and its peoples
Two years of experience working in a Special Collections, Archives, Museum, or cultural heritage organization
The duties, qualifications, and preferences listed in this posting are intended to give applicants an understanding of the role we are seeking to fill and the types of skills, experience, and education that may have prepared someone to be effective in this role. We do not expect any candidate to be a perfect match for this list or to perform all of the duties with equal proficiency on day one. In your resume and cover letter, please highlight the most relevant qualifications you would bring to this position based on the posting, and tell us how your background, perspective, and experience will help us fulfill our mission and meet our goals.
Type Benefited Staff Special Instructions Summary
All applications received by August 27, 2026 will receive full consideration.

This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected. The candidate will also need to be available to travel to Salt Lake City within 5-7 days of notice for final in-person interviews.
Required documents to upload:
  • Resume
  • Cover Letter
  • List of 3 Professional References

Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page.
Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

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About University of Utah

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The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Salt Lake City, UT, US

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