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Reference Archivist Jobs in New York (NOW HIRING)

Studio Museum in Harlem

Archivist

New York, NY · On-site

$70K - $75K/yr

Monitor Archives email and respond to external reference requests Education and Experience * MS in Library Science with focus on Archives * BA with an area of concentration in history, particularly ...

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Reference Archivist information

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$12K

$57.4K

How much do reference archivist jobs pay per year?

As of Aug 16, 2026, the average yearly pay for reference archivist in New York is $57,102.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,900.00 and $57,400.00 per year, depending on experience, location, and employer.

What is a reference archivist?

A Reference Archivist is a professional who assists researchers, students, and the public in accessing and interpreting archival materials. They manage requests for information, guide users in finding relevant documents, and ensure that archival records are preserved while being accessible. Reference Archivists often work in libraries, museums, government agencies, or historical societies, and may also create finding aids and educational materials to help users understand collections. Their expertise helps bridge the gap between archival resources and those who need them.

How does a reference archivist typically collaborate with researchers and other departments within an organization?

Reference Archivists work closely with researchers, historians, and internal departments to facilitate access to archival materials. They assist users in navigating finding aids, respond to reference queries, and provide guidance on handling and interpreting archival documents. Collaboration often involves coordinating with records managers, digital archivists, and conservation staff to ensure materials are accessible and preserved. This teamwork ensures that both internal stakeholders and external patrons can make the best use of archival collections.

What are the key skills and qualifications needed to thrive as a reference archivist, and why are they important?

To thrive as a Reference Archivist, you typically need a master's degree in library science or archival studies, along with strong research and organizational skills. Familiarity with archival databases, digital asset management systems, and metadata standards like EAD or MARC is essential. Exceptional communication, customer service, and problem-solving abilities help Reference Archivists assist diverse users and collaborate with colleagues. These competencies ensure efficient access to archival materials, preservation of historical records, and high-quality service to researchers and the public.

What is the difference between Reference Archivist vs Archivist?

AspectReference ArchivistArchivist
Required CredentialsMaster's degree in Library Science or Archival Studies, certifications like CA or ALASimilar educational background, often with specialized archival certifications
Work EnvironmentPublic and academic libraries, archives, museumsArchives, historical societies, museums, government agencies
Job FocusAssisting users with research, managing reference collectionsPreserving, organizing, and maintaining archival collections
Common Search/ComparisonOften compared for roles involving user assistance and reference servicesMore focused on preservation and collection management

The main difference is that a Reference Archivist primarily assists users with research and reference services, while an Archivist focuses on preserving and organizing collections. Both roles require similar educational backgrounds and work in archival environments, but their core responsibilities differ in focus.

Is there a high demand for reference archivists?

Reference archivists are in moderate demand as organizations seek to preserve and provide access to historical records and collections. Employment growth is steady, especially for those with strong research, cataloging, and digital skills, and positions are often found in libraries, museums, and government agencies.

What type of reference archivist makes the most money?

Senior or specialized reference archivists with advanced degrees, extensive experience, and certifications tend to earn the highest salaries. Archivists working in large institutions, government agencies, or with rare or valuable collections often have higher pay due to increased responsibilities and expertise.

What are popular job titles related to Reference Archivist jobs in New York?

For Reference Archivist jobs in New York, the most frequently searched job titles are:

What job categories do people searching Reference Archivist jobs in New York look for?

The top searched job categories for Reference Archivist jobs in New York are:

What are popular job titles related to Reference Archivist jobs in NY?

For Reference Archivist jobs in NY, the most frequently searched job titles are:

Reference Archivist jobs near you
Infographic showing various Reference Archivist job openings in New York as of August 2026, with employment types broken down into 33% Internship, and 67% Full Time. Highlights an 67% In-person, and 33% Hybrid job distribution, with an average salary of $57,102 per year, or $27.5 per hour.

Archivist

Studio Museum in Harlem

New York, NY • On-site

$70K - $75K/yr

Full-time

Medical, Dental, Life, Retirement, PTO

Re-posted 22 days ago

Job description

About Our Organization
Founded in 1968, the Studio Museum in Harlem is the nexus for artists of African descent locally, nationally, and internationally and for work that has been inspired and influenced by Black culture. It is a site for the dynamic exchange of ideas about art and society.
Job Summary
The Archivist will work under the direction of the Director of Collection and Exhibitions and in consort with the Associate Curator, Permanent Collection; Registrar; and Collections Database Manager to manage and further develop the long-term care and accessibility of the Archives. The Archivist will continue the folder-level organization of historic assets; provide access to materials as requested for research, publications, the website, and collection care preparations in support of the reopening of the Museum; and coordinate established record retention policies. They will manage Archives fellows and interns.
Essential Duties and Responsibilities
  • Continue to process a large, multi-format collection of uncatalogued and unidentified assets to the folder level.
  • Continue establishing descriptive finding aids and container lists to create inventories for all historic materials.
  • Facilitate research access to assets with mediated supervision.
  • Facilitate internal research requests and special projects as requested.
  • Support consistent use of record retention policies. Partner cross departmentally to expand policies and maintenance.
  • Continue to selectively digitize the archive and establish a sustainable long-term digitization plan together in collaboration with the Collections Database Manager and Chief Program Officer.
  • Manage Archives fellows.
  • Monitor Archives email and respond to external reference requests

Education and Experience
  • MS in Library Science with focus on Archives
  • BA with an area of concentration in history, particularly African American History and or Mid-Century to Contemporary Art History.
  • 3- 5 years of experience managing institutional archives, preferably at an art museum

Physical Demands
  • Ability to walk/stand for extended periods of time.
  • Ability to climb stairs and stoop/kneel to perform security duties.
  • Ability to (five-day work week in person).

Work Environment
  • This position is a non-exempt position and may require working more than forty (40) hours during a work week.
  • A fast-paced environment.
  • Works with a group of team members within Collections Management - a critical department formed of Curatorial, Learning & Engagement, and Public Programs, - and other museum staff.

Compensation
$70,000 to $75,000 per year
Salary is commensurate with experience within the guidelines of a small not-for-profit. A competitive benefits package is provided, including medical, dental, life and long-term disability insurance, a retirement account, and substantial vacation time.
Application Instructions
Please upload your resume and cover letter to your application. No phone calls or emails, please.
Please note that while careful consideration will be given to each submission, only a select number of applicants will be contacted due to the volume of interest.
The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation, or political affiliation. We celebrate our inclusive work environment and encourage folks of all backgrounds and perspectives to apply. At the Studio Museum, we are committed to having an inclusive and transparent environment where every voice is heard and acknowledged. We embrace our differences, and know that our diverse team is a strength that drives our success.
Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.

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