Reference Archivist Jobs (NOW HIRING)

Are you someone who sees the story in every document, photo, and file?

We’re hiring an Archivist who brings equal parts of precision and curiosity. Someone who thrives on structure, thinks critically, and is excited to dig in and contribute to high-profile projects across a wide range of industries.

You’ll join a passionate team redefining how history is preserved, accessed, and shared—through cataloging, preservation, digital platforms, and more.

Who We Are

At Heritage Werks, we believe every story deserves to be preserved and shared. We partner with world-class brands, sports franchises, fashion icons, and mission-driven organizations to safeguard their most meaningful materials and bring them to life in ways that inspire connection.

We preserve history. We protect generational legacies. And we do it all with care, purpose, and a forward-thinking approach. Our work honors the past while making it meaningful for today and relevant for the future, helping people and organizations celebrate where they’ve been and envision where they’re going.

What You’ll Do

As an Archivist, you’ll work hands-on with legacy collections of all sizes. You’ll collaborate with clients and team members to process, preserve, and unlock the value of historical assets through:

• Conducting collection assessments and content surveys

• Organizing and processing archival materials, both physically and intellectually

• Performing descriptive cataloging and applying metadata standards

• Writing clear, accessible finding aids and content inventories

• Recommending and selecting assets for digitization

• Applying preservation best practices

• Conducting in-depth research and distilling findings into concise briefs

• Learning client histories and championing archival recommendations in a consultative role

You’ll balance speed and accuracy while navigating multiple projects, clients, and deadlines with professionalism and poise.

Research & Client Services Responsibilities

In addition to core archival processing, this role provides specialized archival research and reference support across Heritage Werks’ diverse client base. Responsibilities include:

• Providing specialized archival research support across a wide range of client projects and industries

• Conducting thorough reference interviews to clarify research needs, define scope, and provide estimates to complete requests

• Prioritizing and delivering multiple concurrent research requests based on client needs, urgency, and project timelines

• Pivoting efficiently between tasks to accommodate quick-turn research requests while maintaining quality and accuracy

• Collaborating across departments, including project management, archival teams, and client-facing partners, to deliver timely and actionable results

• Translating research findings into clear summaries, insights, and recommendations for internal teams and clients

What You Bring

You’re detail-driven and deadline-ready. You thrive in a team environment but are equally comfortable working independently. You're naturally curious, highly organized, and passionate about preserving history in ways that are both meaningful and modern.

Requirements

Qualifications

• 3+ years of archival processing experience

• MLIS with Cataloging and/or Archives Specialization

• Certified Archivist (CA) designation preferred

• Ability to lift up to 40 lbs and move materials as needed

• Willingness to travel occasionally for project needs

• Strong project and time management skills

• Willingness to work at any location of Heritage Werks as per business requirements

• Excellent verbal, written, and presentation communication skills

• Proficiency with Microsoft Office and familiarity with digital archival tools

• Self-motivated, results-oriented, and adaptable in fast-paced environments

Core Competencies

• Client Orientation

• Accountability

• Results-Driven

• Focus on Quality

• Company and Team Alignment

Benefits

Why Join Heritage Werks?

At Heritage Werks, you’ll do more than preserve history—you’ll help shape how it’s experienced. You’ll work across industries, building innovative archival solutions that are strategic, functional, and beautifully executed. We offer a collaborative, respectful, and high-performance culture, with competitive benefits and opportunities for growth.

Competitive benefits including:

• Health Care (Medical, Dental & Vision)

• Retirement Plan (401k, IRA)

• Paid Time Off & Holidays

• Family Leave (Maternity & Paternity)

• Short- and Long-Term Disability

• Life Insurance (Basic & Voluntary)

• Training & Development

• Wellness Resources

Equal Opportunity Employer

Heritage Werks is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, gender, gender identity and expression, religion or sexual orientation. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Heritage Werks is committed to providing veteran employment opportunities to our service men and women.