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Records Management Manager Jobs in Ontario (NOW HIRING)

BWXT

Quality Records Coordinator

Cambridge, ON · On-site

Core Values & Work Ethic • Demonstrate ownership and accountability in all quality records management activities. • Apply self‑learning and problem‑solving to improve processes. • Support ...

BWXT

Quality Records Coordinator

Cambridge, ON · On-site

Participate in project meetings, offering expertise in quality records management. Identify opportunities for efficiency improvements and implement solutions. Core Values & Work Ethic Demonstrate ...

Xylem

Manager, Project Management

Mississauga, ON

... records Ensure project documentation is accurate and up-to-date Risk Management Identify potential project risks Develop risk management strategies Monitor and mitigate project risks Communicate ...

Omers

Specialist, Information Management

Toronto, ON · Hybrid

CA$72K - CA$108K/yr

Operationalize and manage retention, disposition, and records labelling across Microsoft 365 platforms (Exchange Online, OneDrive, SharePoint, Teams) using tools such as Microsoft Purview. * Support ...

BGIS

Manager, Global Risk Management

Toronto, ON · On-site

$82.43 - $103.04/hr

Overview The Manager, Global Risk Management leads the global insurance program, supporting all ... Maintains updated records and prepares required reports. * Understands and performs domestic and/or ...

Warner Records

Manager, People - Canada

Toronto, ON · On-site +1

... Management, Learning & Development, Employee Engagement, Compensation and Benefits and People ... In Canada, our frontline teams for Recorded Music and Publishing, sit alongside Central teams (like ...

Lbg

Manager, Data Management (FTC/ Secondment) SALARY: Starting from 72702 (Isle of Man), 84,051 ... A track record of delivering cross-functional data initiatives, building alignment across teams and ...

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Records Management Manager information

What does a records management manager do?

A Records Management Manager is responsible for developing, implementing, and overseeing policies and procedures related to the creation, storage, retrieval, and disposal of organizational records. They ensure that records are managed efficiently and in compliance with legal and regulatory requirements. This role also involves training staff, maintaining records management systems, and safeguarding sensitive information. Additionally, they often coordinate with other departments to ensure proper records retention and facilitate audits or information requests.

What are the key skills and qualifications needed to thrive as a records management manager?

To thrive as a Records Management Manager, you need expertise in information governance, document control, compliance standards, and typically a degree in library science, information management, or a related field. Familiarity with electronic records management systems (ERMS), document management software, and certifications like Certified Records Manager (CRM) are highly valued. Strong organizational skills, attention to detail, and the ability to communicate policies clearly set standout professionals apart. These skills are crucial for ensuring data integrity, regulatory compliance, and efficient access to organizational information.

What are some typical challenges faced by records management managers, and how can they be addressed?

Records Management Managers often encounter challenges such as ensuring compliance with evolving regulations, managing large volumes of both physical and digital records, and promoting consistent records retention practices across departments. To address these, managers typically implement robust records management policies, regularly train staff, and collaborate closely with IT and compliance teams to ensure secure and organized recordkeeping. Staying updated on industry standards and leveraging automation tools can also greatly enhance efficiency and accuracy in managing records.

What is the difference between Records Management Manager vs Records Coordinator?

AspectRecords Management ManagerRecords Coordinator
CredentialsTypically requires a bachelor’s degree in records management, information science, or related field; certifications like ARMA or AIIM are common.Usually requires a high school diploma or associate degree; certifications are less common but may include records management or administrative courses.
Work EnvironmentWorks in office settings, overseeing records policies, compliance, and management systems.Works in similar office environments, handling day-to-day record processing and data entry.
Employer & Industry UsageEmployed by corporations, government agencies, and institutions managing large volumes of records.Employed in similar settings, often supporting the records management team with administrative tasks.

The main difference is that Records Management Managers oversee the entire records program, including policies and compliance, while Records Coordinators handle the operational tasks of maintaining and organizing records. Both roles are essential but differ in scope and responsibility.

What are the most commonly searched types of Records Management jobs in Ontario?

The most popular types of Records Management jobs in Ontario are:

What are popular job titles related to Records Management Manager jobs in Ontario?

For Records Management Manager jobs in Ontario, the most frequently searched job titles are:

What job categories do people searching Records Management Manager jobs in Ontario look for?

The top searched job categories for Records Management Manager jobs in Ontario are:

What cities in Ontario are hiring for Records Management Manager jobs?

Cities in Ontario with the most Records Management Manager job openings:

What are popular job titles related to Records Management Manager jobs in ON?

For Records Management Manager jobs in ON, the most frequently searched job titles are:

Records Management Manager jobs near you
Infographic showing various Records Management Manager job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution.

Records Management Analyst

Fidelity International

Toronto, ON • Hybrid

Full-time

Re-posted yesterday

Job description

Job Description

You will be working on a flexible hybrid schedule as part of Fidelity's dynamic working arrangement.

The work location for this role is 483 Bay Street in Toronto until approximately late 2026, when the work location will change to the new Mississauga office at 3 Robert Speck Parkway.

Current work authorization for Canada is required for all openings.

Who We Are

At Fidelity, we've been helping Canadian investors build better financial futures for over 35 years. We offer individuals and institutions a range of trusted investment portfolios and services - and we're constantly seeking to find new and better ways to help our clients. As a privately owned company, we boldly embrace innovation in all areas as we continue to grow our business into the future.

Working with us means you'll be part of a diverse and dedicated group of people who make a real difference for our clients and communities every day. You'll have a wide range of opportunities to grow and develop your career in an inclusive environment where you'll feel valued and supported to be your best - both personally and professionally.

How You'll Make an Impact

The Records Management Analyst acts as a subject matter expert within the Data Protection Office (DPO), supporting the enterprise Records & Information Management (RIM) and Data Governance program. The role ensures the effective lifecycle management of information assets-physical and digital-through classification, retention, protection, accessibility, and defensible disposition in alignment with regulatory obligations, corporate policies, and enterprise standards.

This position strengthens compliance, operational resilience, and information governance maturity by collaborating with Legal, Privacy, Technology, Cybersecurity, and business units to ensure a consistent, auditable, and well-governed records environment. By ensuring that records are properly managed across their lifecycle, the role reduces legal, privacy, and cyber risks while enabling efficient business operations and supporting the organization's commitment to safeguarding client and corporate information.

  • Support the development of the enterprise RIM Framework and Program, including governance structures, operating model, control environment, and multi-year maturity roadmap aligned to Fidelity International and relevant regulatory and legal requirements.
  • Support the implementation and enforcement of the Records & Information Management Policy, Data Classification Standard, and retention/disposition procedures.
  • Maintain and enhance the enterprise Records Retention Schedule (RRS) and classification frameworks to ensure consistency and compliance.
  • Conduct periodic reviews of business unit practices to ensure adherence to retention, storage, and destruction requirements.
  • Work with business units to classify records based on sensitivity, confidentiality, regulatory requirements, and business value.
  • Map data flows, repositories, and storage locations to ensure traceability and lifecycle control.
  • Coordinate secure and compliant retention, archival, and destruction activities across physical and electronic repositories.
  • Act as a trusted advisor to business units on records management practices and tools.
  • Oversee third-party providers (e.g., physical and digital archiving solutions) to ensure service quality and compliance.
  • Deliver training and awareness programs on RIM policies, tools, and best practices.
  • Develop and maintain metrics, dashboards, and reporting (KPIs/KRIs) for leadership.

What We Are Looking For:

  • College Degree (3-year program) or equivalent working experience
  • 3 + years of experience in records management, information governance, data privacy, or related field.
  • Hands-on experience with records retention and disposition framework, records lifecycle management (physical + digital), enterprise systems (M365, SharePoint, records repositories)
  • Experience supporting regulatory compliance and audit activities
  • Experience with data governance or privacy programs is an asset
  • Financial services or regulated industry environment is an asset
  • Exposure to vendor management (e.g., physical and digital archiving solutions) is an asset

The Expertise You Bring:

  • Strong knowledge of records management principles, lifecycle management, and data governance frameworks
  • Strong documentation and reporting capabilities
  • Able to work and develop practical solutions under pressure
  • Strong written and verbal communication skill
  • Good interpersonal and collaborative skill
  • Knowledge of financial services, products, processes, and industry is an asset
  • Works independently from time to time and regularly handles non-routine situation
  • Exercises judgment to identify, diagnose, and solve problem
  • Solid understanding of data flows, technological environments, and operational processes
  • Experience with enterprise content and records management systems
  • Understanding of legal/regulatory requirements related to information governance.

Total Rewards That Reflect Your Impact

We believe exceptional work deserves exceptional recognition. That's why we offer a competitive compensation package designed to support your success today-and your financial well-being tomorrow.

For this role, your total rewards include:

  • Base Salary and Discretionary Performance Bonus: Total annual cash compensation (base salary plus target bonus) ranges from $85,000 to $101,000, based on experience and qualifications.
  • RRSP Contribution: After 6 months of employment, we invest in your future with an RRSP contribution-no employee matching required.

We're proud to offer a compensation package that aligns with provincial pay transparency requirements.

This posting represents an existing vacancy within our organization-an opportunity to step into a role where your talents will make a meaningful difference.

Some of the ways we'll help you feel valued and supported as part of our team:

  • Flexible working arrangements - 100% remote, hybrid, and in office options
  • Competitive total compensation, including company contributions to your group RRSP without a matching requirement from you
  • Comprehensive health benefits that start on your first day, with 100% employer-paid premiums, that include up to $6000 annually for mental health services and therapy
  • Parental leave top-up to 100% of your salary for a period of 25 weeks
  • Up to $650 for home office equipment
  • Generous time off policy, including 2 paid days annually to volunteer at a charity of your choice
  • Diversity and inclusion programs, including an active network of Employee Resource Groups
  • Extensive professional development opportunities, including access to over 11,000 training and development courses, tuition reimbursement, and monetary rewards for completing a required designation

We care a lot about fostering a compassionate, people-centric culture, and are proud to have been named one of Canada's Top 100 employers for the last five years.

We use AI-enabled LinkedIn Hiring Assistant to support parts of our sourcing process. Every hiring decision is reviewed and finalized by our recruiters. If you choose to ask questions to the LinkedIn HR Hiring Assistant, please be mindful that the responses are not official and must be confirmed for accuracy and completeness by Fidelity. If you are selected for an interview, the recruiter who contacts you can best answer your questions.

Fidelity Canada is an equal opportunity employer

Fidelity Canada is committed to fostering a diverse and inclusive workplace. We will consider all qualified applicants for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, family status, protected veterans' status, Aboriginal/Native American status or any other legally-protected ground.

Accommodation during the application process

Fidelity Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation, please email us at FidelityCanadaStaffing@fidelity.ca.

No telephone inquiries or agencies please. We thank all applicants for their interest, please be advised that only those selected for an interview will be contacted.

Why Work at Fidelity?

We are proud to be recipients of the following:

Awards

Canada's Top 100 Employers
o Greater Toronto's Top Employers
o Canada's Top Family-Friendly Employers
o Canada's Top Employers for Young People
Great Place To Work Certified
o Best Workplaces for Inclusion
o Best Workplaces for Mental Wellness
o Best Workplaces for Today's Youth
o Best Workplaces for Women
o Best Workplaces in Financial Services & Insurance
o Best Workplaces in Ontario
o Best Workplaces with Most Trusted Executive Teams

LinkedIn Top Companies in Canada
Human Resource Director (HRD) - Best Place To Work
o HRD - 5-Star Benefit Program
o HRD - 5-Star Diversity & Inclusion Employer

Designations
Canadian Compassionate Companies - Certified
Benefits Canada's Workplace Benefits Award - Future of Work Strategy
TalentEgg National Recruitment Excellence Award - Special Award for Diversity & Inclusion in Recruiting
Canadian HR Reporter's Most Innovative HR Team

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