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Records Management Associate Jobs in Washington (NOW HIRING)

kgs

Records Support Associate II

Washington, DC

Work with the Department's Resource Management Office on the repatriation loan debt program and ... Must meet all qualifications requirements of the Records Support Associate Level I. * Excellent ...

MCRA

Associate Data Manager

Washington, DC · On-site

... EDC records, proper notation of data changes in the audit log, and ensuring accuracy and ... Maintain proper documentation of data management activities. * Extract, reformat, and analyze ...

Fairfax County

Legal Records Supervisor

Fairfax, VA · On-site

$54K - $90K/yr

Job Announcement Supervises and manages assigned staff in the Public Service Division. Coordinates ... Associate's degree. Two or more years of court and/or legal experience. Excellent customer service ...

MELE Associates

Management Analyst

Washington, DC

$115/hr

MELE Associates, Inc. is seeking to add an experienced Management Analyst to support the National ... Provide records management support, including compliance with requisite security and retention ...

MELE Associates

Management Analyst

Germantown, MD

$115/hr

MELE Associates, Inc. is seeking to add an experienced Management Analyst to support the National ... Provide records management support, including compliance with requisite security and retention ...

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All JobsRecords Management Associate JobsRecords Management Associate Jobs in Washington

Records Management Associate information

See Washington salary details

$12

$19

$26

How much do records management associate jobs pay per hour?

As of Jun 14, 2026, the average hourly pay for records management associate in Washington is $19.45, according to ZipRecruiter salary data. Most workers in this role earn between $18.22 and $21.25 per hour, depending on experience, location, and employer.

Is a degree needed for records management jobs?

A degree is often preferred for records management associate positions, especially for advanced or specialized roles, but some entry-level jobs may accept relevant experience or certifications instead. Skills in records retention, data organization, and familiarity with records management software are also important. Certification programs like the Certified Records Manager (CRM) can enhance job prospects.

What does a records associate do?

A Records Management Associate is responsible for organizing, maintaining, and retrieving physical or electronic records according to company policies and legal requirements. They often use record management software and ensure data accuracy, confidentiality, and compliance with retention schedules. The role may involve data entry, auditing, and supporting document disposal processes.

What are the key skills and qualifications needed to thrive as a Records Management Associate, and why are they important?

To thrive as a Records Management Associate, you need strong organizational skills, attention to detail, and a background in information management or a related field. Familiarity with records management systems (RMS), document imaging software, and compliance standards like HIPAA or GDPR is typically required. Excellent communication, discretion, and the ability to prioritize tasks efficiently help you stand out in this role. These skills ensure accurate, secure, and efficient handling of sensitive records, supporting organizational compliance and operational effectiveness.

What jobs pay 2000 a day?

Jobs that can pay $2,000 a day typically include high-level roles such as specialized consultants, senior executives, or certain freelance professionals like surgeons, lawyers, or financial advisors with significant experience. These positions often require advanced skills, certifications, or extensive expertise, and may involve project-based or contract work with high earning potential.

What jobs pay $400 an hour?

Jobs that pay $400 an hour are typically highly specialized roles such as senior legal consultants, specialized medical professionals like anesthesiologists, or experienced management consultants. These positions often require advanced skills, extensive experience, and professional certifications, and they may involve consulting, legal advising, or medical expertise in high-demand fields.

What are some common challenges faced by Records Management Associates, and how can they be addressed?

Records Management Associates often encounter challenges such as maintaining accuracy when handling large volumes of documents, ensuring compliance with data privacy regulations, and adapting to evolving digital record-keeping systems. To address these, strong attention to detail, regular training on regulatory requirements, and proficiency with records management software are essential. Additionally, effective communication with team members and other departments helps ensure records are properly categorized and accessible when needed.

What does a Records Management Associate do?

A Records Management Associate is responsible for organizing, maintaining, and securing an organization's records, both physical and digital. Their duties include cataloging documents, ensuring compliance with legal and regulatory requirements, and facilitating the retrieval of information when needed. They often work with specialized software to manage records efficiently and may assist with data privacy and destruction policies. This role is essential for the smooth operation of businesses, especially those that handle sensitive or confidential information.
What are the most commonly searched types of Records Management jobs in Washington? The most popular types of Records Management jobs in Washington are:
What cities in Washington are hiring for Records Management Associate jobs? Cities in Washington with the most Records Management Associate job openings:
What are popular job titles related to Records Management Associate jobs in WA? For Records Management Associate jobs in WA, the most frequently searched job titles are:
Records Management Associate jobs near you
Infographic showing various Records Management Associate job openings in Washington as of June 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution, with an average salary of $40,461 per year, or $19.5 per hour.

Records Support Associate II

kgs

Washington, DC

Other

Medical, Dental, Vision, Retirement, PTO

Posted 26 days ago

Job description

Kadiak, LLC, a Koniag Government Services company, is seeking a Records Support Associate II with a Secret clearance to support Kadiak and our government customer in Washington, DC. This position is for a Future New Business Opportunity.

We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

Kadiak, LLC, is seeking experienced, motivated, career and customer-oriented Records Support Associate II.  The Records Support Associate Level II provides support to the Government staff by performing various clerical and repetitive manual functions with high attention to detail and accuracy. 

Essential Functions, Responsibilities & Duties may include, but are not limited to:

  • Digitally scan and perform image quality control functions for: Passport  Applications, Lookout Records and other Consular Vital records as identified by Records Services.
  • Work with the Department’s Resource Management Office on the repatriation loan debt program and enter various passport holds into the Department’s lookout system. 
  • Communicate with the Department of Health and Human Services (DHHS) regarding passport holds for child support owed.
  • Identify the proper type of record filing system to file or process incoming records.   These files include issued and non-issued passport applications, Consular Reports of Birth, Consular Reports of Death, the various types of Lookout files, correspondence files, and a wide variety of miscellaneous documents that are turned into the Division annually.  This determination has a significant impact on the Divisions’ ability to locate and retrieve passport records.
  • Performs quality control functions, facilitates the integration of data into PPT databases, and ensures record integrity. 
  • Review and correct discrepancies in multiple document PRISM records, review and correct errors in database processing systems records. 
  • Monitor the production and transfer of data files and records pertaining to passport and consular activity submitted by domestic passport Agencies and Centers, as well as and consular facilities abroad to HQ to ensure proper adherence to established procedures and protocols.
  • Reconcile any processing errors or deficiencies identified in the data submissions or in upload to the databases.
  • Assist in the issuance of certified copies of Consular Reports of Death (OF-180), Certificates of Witness to Marriage, and Panama Canal Zone Birth and Death Certificates. 
  • Prepare files for retention, disposition, and retrieval purposes. 
  • Operate Passport Services electronic database systems to process, search, track, retrieve, reconcile, update and modify Passport Directorate records.
  • Receive and respond to a wide variety of requests for information or assistance from Passport Agencies, Washington Headquarters offices, other offices in the Bureau of Consular Affairs, overseas posts, other Department of State offices, and outside agencies such as the Office of Personnel Management, Department of Homeland Security, Department of Defense, etc., regarding passport records, and related matters as directed by Management. 
  • Perform routine and complex searches using Passport Information Electronic Records System (PIERS), Passport Records Imaging Systems Management (PRISM), Passport Lookout Tracking System (PLOTS), Master Index and other manual filing systems. For records not available within Passport Services data systems, coordinates the daily requests and responses to/from the WNRC.
  • Assist with various special projects as requested by the Government.

Requirements:

  • Must meet all qualifications requirements of the Records Support Associate Level I.
  • Excellent data entry skills.
  • Excellent filing and file retrieval skills.
  • (Preferred) A basic knowledge of the current passport data systems, ability to determine quality and correctness of data and images.
  • Possess good organizational skills.
  • Ability to learn and recall information about Passport application procedures and the laws and regulations pertaining to Passport requirements.
  • Ability to demonstrate excellent customer service skills, effectively communicate orally and through written correspondence to a wide audience.
  • Ability to effectively and politely comprehend and communicate the requirements of a vital record in a professional and courteous manner. 
  • Ability to communicate with the public both over the telephone and via written means.
  • Ability to maintain composure and objectivity in stressful situations and in dealing with multiple inquiries.
  • Ability to understand the operation, practices, and procedures of general automation software.
  • Secret clearance required.

Education:

  • HS diploma or GED

Work Experience, Knowledge, Skills & Abilities:

  • Three (3) years of office experience in a high-volume production environment, including;
  • Two (2) years of experience utilizing a variety of office software, specifically:  MS Word, MS Power Point, MS Excel, and MS Outlook.

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law.  We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodation. 

 Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.

Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352

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