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Records Management Associate Jobs in Seattle, WA

City of Redmond

Records Retention Specialist

Redmond, WA

$29.08 - $39.99/hr

This role will support the department's records management efforts by organizing, reviewing, and ... Associate's degree or high school diploma /G.E.D. with 2 years of college level coursework Five ...

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Records Management Associate information

See Seattle, WA salary details

$12

$19

$26

How much do records management associate jobs pay per hour?

As of Jul 5, 2026, the average hourly pay for records management associate in Seattle, WA is $19.55, according to ZipRecruiter salary data. Most workers in this role earn between $18.32 and $21.35 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Management Associate, and why are they important?

To thrive as a Records Management Associate, you need strong organizational skills, attention to detail, and a background in information management or a related field. Familiarity with records management systems (RMS), document imaging software, and compliance standards like HIPAA or GDPR is typically required. Excellent communication, discretion, and the ability to prioritize tasks efficiently help you stand out in this role. These skills ensure accurate, secure, and efficient handling of sensitive records, supporting organizational compliance and operational effectiveness.

What are some common challenges faced by Records Management Associates, and how can they be addressed?

Records Management Associates often encounter challenges such as maintaining accuracy when handling large volumes of documents, ensuring compliance with data privacy regulations, and adapting to evolving digital record-keeping systems. To address these, strong attention to detail, regular training on regulatory requirements, and proficiency with records management software are essential. Additionally, effective communication with team members and other departments helps ensure records are properly categorized and accessible when needed.

What does a Records Management Associate do?

A Records Management Associate is responsible for organizing, maintaining, and securing an organization's records, both physical and digital. Their duties include cataloging documents, ensuring compliance with legal and regulatory requirements, and facilitating the retrieval of information when needed. They often work with specialized software to manage records efficiently and may assist with data privacy and destruction policies. This role is essential for the smooth operation of businesses, especially those that handle sensitive or confidential information.
What are the most commonly searched types of Records Management jobs in Seattle, WA? The most popular types of Records Management jobs in Seattle, WA are:
What cities near Seattle, WA are hiring for Records Management Associate jobs? Cities near Seattle, WA with the most Records Management Associate job openings:
Records Management Associate jobs near you
Infographic showing various Records Management Associate job openings in Seattle, WA as of June 2026, with employment types broken down into 2% As Needed, 58% Full Time, 34% Part Time, 1% Temporary, and 5% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $40,655 per year, or $19.5 per hour.
Records Retention Specialist

Records Retention Specialist

City of Redmond, WA

Redmond, WA • On-site

$29.08 - $39.99/hr

Part-time

Posted 14 days ago

Job description

Salary: $29.08 - $39.99 Hourly
Location : City Hall, 15670 NE 85th St, Redmond, WA
Job Type: Supplemental, Variable
Job Number: 2600086
Department: Public Works
Opening Date: 06/22/2026
Closing Date: 7/6/2026 11:59 PM Pacific
JOIN REDMOND!
The City of Redmond is a thriving, culturally diversecommunityand home to over80,000 residents.Redmond is the hub of an array of commerce and industry ranging from technology,aerospace, and gaming to biomedical and innovation start-ups. In this role, you will represent the city, and our values of service, integrity, accountability, belonging and stewardship.
Public Works is seeking a detail-oriented and organized individual to support a records cleanup and retention initiative. This role will support the department's records management efforts by organizing, reviewing, and preparing physical records for retention, archiving, or secure destructionin accordance with the Washington State Archives Local Government Common Records Retention (CORE) and the City's Records Retention policies.
Records to be reviewed include construction (plans, specifications, design and construction reports, notes), utilities (water, sewer, stormwater), transportation, right-of-way, permits, and general administrative files.
ROLE & RESPONSIBILITIES
Records Review & Classification
  • Review boxed records and ensure contents match inventory
  • Determine retention status based on City policy, business needs, and Washington State Archives CORE
  • Create new folders as required based on record contents
  • Update inventory with corrections to contents and retention status

Organization & Disposition
  • Organize records based on disposition: keep, destroy, or State Archivist review.
  • Clearly label boxes and folders according to disposition

Documentation & Compliance
  • Ensure records are handled in accordance with legal and departmental policies
  • Complete tracking forms and logs for records disposition
  • Support audit readiness by maintaining organized documentation

Coordination & Logistics
  • Coordinate with internal teams and external parties for disposition
  • Maintain confidentiality and data security throughout all tasks

Deliverables
  • Completed records inventory spreadsheet
  • Summary report of records processed during assignment

QUALIFICATIONS
Education and experience:
  • Associate's degree or high school diploma /G.E.D. with 2 years of college level coursework
  • Five years of progressively responsible administrative support experience
  • May require relevant certification or higher education coursework as it pertains to the department/division
  • Experience with Public Works Construction, Utilities, or other construction experience preferred
  • Experience with Public records preferred
  • Experience with Washington State Archives Local Government Common Records (CORE) a plus
  • Any combination of education and experience that provides the desired knowledge, skills and abilities to perform the essential duties of the position

Other
This class description describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, and skills required of the job.
Please review the job description for more information about the knowledge, skills, abilities, working conditions, and physical requirements.
BENEFITS
This is a supplemental, non-benefitted position
This is a non-benefited position.
01
Please select your highest level of education.
  • High School or GED
  • Associate degree
  • Bachelor's degree
  • Master's degree or higher

02
How many years of administrative experience do you have?
  • None
  • 0 - 1 Year
  • 2 - 3 Years
  • 4 - 6 Years
  • 7+ Years

03
Please describe your work with records and/or records management, including the record types you have managed, and how long you have worked in records management:
04
Do you have any experience with the Washington State Archives CORE?
  • Yes
  • No

05
Please describe your experience using Microsoft Office products (Word, Excel, PowerPoint...etc.); How have you used the software in the past?
06
Describe your experience with inventory and organization.
Required Question

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