Records Management Associate Jobs in Utah (NOW HIRING)

FT / PT Status – Full-Time

Salary – $37.86 - $60.08 Hourly Wage

Remote Work / In-Office – In-Office / On-Site

Recruiter – Samantha Meltzer | smeltzer@utah.gov | 801-538-4232

Application Deadline – 8/31/2026*

*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

• Privacy Leadership: Serve as the designated HIPAA Privacy Officer, maintaining and enforcing privacy policies, procedures, and Notice of Privacy Practices (NPP).
• Compliance & Risk Assessment: Perform ongoing privacy risk assessments, manage privacy incident response, conduct breach risk assessments, and handle notifications in accordance with federal and state laws.
• Records Governance: Oversee health records management, including retention, archiving, legal holds, destruction schedules, and Release of Information (ROI) protocols.
• Training & Culture: Develop and deliver mandatory HIPAA privacy training for all workforce members and foster a culture of data privacy.
• Vendor & BAA Management: Oversee the privacy review process for vendor contracts and ensure execution and management of Business Associate Agreements (BAAs).
• Audits & Inquiries: Lead investigations into privacy complaints, audit EHR access logs, and serve as the primary point of contact for regulatory inquiries (e.g., OCR).

• Experience: Minimum [3–5] years of experience in healthcare privacy, health information management (HIM), or healthcare compliance within a HIPAA Covered Entity.
• Certifications: RHIT (Registered Health Information Technician) is required.
• Education: Bachelor’s degree in Health Information Management, Healthcare Administration, Law, or a related field.
• Expertise: Deep working knowledge of HIPAA Privacy and Security Rules, HITECH, 42 CFR Part 2 (if applicable), and state healthcare privacy laws.

• The following certifications are highly preferred: CHPC (Certified in Healthcare Privacy Compliance) or CHPS (Certified in Healthcare Privacy and Security).

• Utah State Hospital provides comprehensive violence prevention and deescalation training for all employees during orientation. Ongoing training is provided to prioritize staff and patient safety.
• Division of Human Resource Management rules and Department of Health and Human Services policies regarding promotions and transfers apply to current employees.
• The Utah State Hospital is a smoke free environment. Tobacco or E-cigarette use is NOT allowed on campus.
• Utah State Hospital employees must pass both pre-employment and routine background checks.
• Only applicants that meet minimum qualifications will be contacted.

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying computer-related items; driving an automobile, etc. May be required to lift up to 50lbs.

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g. safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.

Location – 1300 East Center Street
Provo, Utah, 84606
United States

Background Check Required – Yes

Drug Test Required – No

Schedule Code – AX - Employees in supervisory positions

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

Health Insurance: Multiple medical plan options, including a High-Deductible Health Plan with an associated Health Savings Account. Opt-out cash benefit available.

Dental & Vision: Multiple dental and vision plan options available.

Paid Leave: Accrue 4 hours of annual leave and 4 hours of sick leave per pay period, with accrual rates increasing with state longevity. 12 paid holidays per year.

Retirement: A generous 10% employer contribution to your Utah Retirement Systems (URS) account (Tier II). Options include a Pension/401(k) Hybrid Plan or a Defined Contribution Plan.

To review the full benefits summary and access a Total Compensation Calculator, please visit the main state benefits page here.

Additional Benefits:

Access to a UTA Bus Pass.

Cafeteria on site with meals, snacks and drinks available for purchase.

Access to the Utah State Hospital Disc Golf Course.

Access to comfort rooms while on campus, as well as other mental wellness benefits.

The Utah State Hospital provides a safe and healing environment in which all people are treated with dignity and respect. It is our purpose to assist patients to reach their potential, through individualized treatment, with a high value being placed on meeting the needs of each patient in a humanistic, caring and professional manner.

For more detailed information about the Utah State Hospital, our treatment programs and philosophy, we invite you to browse our website.

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.