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Records Management Assistant Jobs in Wisconsin (NOW HIRING)

WRTP|BIG STEP

Administrative Manager

Milwaukee, WI · On-site

... record management activities. * Assist in preparing performance review documentation, evaluation forms, and related materials for management review and completion. * Coordinate performance review ...

NEWMARK

Manager, Assistant Property

Milwaukee, WI · On-site

$18.25 - $25/hr

... financial records and files in an accurate and timely manner May handle tenant requests and ... Minimum of 2 years previous property/facilities management experience * Experience in and working ...

Blue Castle Agency

Assistant Property Manager

West Bend, WI · On-site

$41K - $44K/yr

... management company is seeking an organized and customer-focused Assistant Property Manager to help ... Maintain accurate resident files and property records. Help monitor rent collections and follow up ...

Oakbrook Corporation

Assistant Property Manager

Waukesha, WI · On-site

$18.50 - $25.25/hr

... records * Process annual recertifications and interim certifications for affordable housing ... Work closely with Compliance and Property Management teams to maintain LIHTC, Section 8, and other ...

Oakbrook Corporation

Assistant Property Manager

Waukesha, WI · On-site

$18.50 - $25.25/hr

... records * Process annual recertifications and interim certifications for affordable housing ... Work closely with Compliance and Property Management teams to maintain LIHTC, Section 8, and other ...

Inland Companies

Assistant Property Manager

Milwaukee, WI · On-site

$17.75 - $24/hr

Maintain organized records and ensure compliance with company policies and fair housing ... management or leasing experience * A customer-service mindset and genuine care for residents

Harmoniq Residential

Assistant Property Manager

Milwaukee, WI · On-site

$17.75 - $24/hr

... property management. What you'll enjoy about this role * Working side-by-side with a supportive ... Maintain organized records and ensure compliance with company policies and fair housing ...

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Showing results 21-40

All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Wisconsin

Records Management Assistant information

See Wisconsin salary details

$27.3K

$49.6K

$69.6K

How much do records management assistant jobs pay per year?

As of Aug 13, 2026, the average yearly pay for records management assistant in Wisconsin is $49,650.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,400.00 and $54,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Wisconsin? The most popular types of Records Management jobs in Wisconsin are:
What cities in Wisconsin are hiring for Records Management Assistant jobs? Cities in Wisconsin with the most Records Management Assistant job openings:
What are popular job titles related to Records Management Assistant jobs in WI? For Records Management Assistant jobs in WI, the most frequently searched job titles are:
Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 16% Part Time, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $49,650 per year, or $23.9 per hour.

Administrative Manager

WRTP|BIG STEP

Milwaukee, WI • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

Under the direction of the Human Resources Manager and working closely with organizational leadership and operations staff, the Administrative Manager is responsible for overseeing administrative operations, supervising front desk personnel, serving as the primary liaison between staff and the organization's third-party IT vendor, maintaining records management systems, supporting Human Resources administrative functions, and leading administrative projects.
The Administrative Manager serves as the primary supervisor for front desk operations and is responsible for ensuring consistent participant, customer, and visitor service. This position supports information technology coordination, personnel record management, organizational compliance activities, and special projects.
The Administrative Manager also serves as WRTP BIG STEP's designated IDEMIA Point of Contact (POC) and performs Enrollment Agent responsibilities related to TSA PreCheck®, TWIC®, HAZMAT, and other commercial, state, and federal enrollment programs. The position exercises independent judgment regarding administrative operations, workflow improvements, records management practices, front desk supervision, information technology coordination, and enrollment operations.
The Administrative Manager has access to confidential personnel, organizational, and technology related. This position is classified as a non-represented management position and is expected to exercise independent judgment and discretion in carrying out assigned responsibilities.
Essential Duties and Responsibilities
Administrative Operations & Management
  • Directly supervise Front Desk staff, including assigning work, monitoring performance, approving time off, and addressing attendance concerns.
  • Ensure reception coverage and a positive participant, customer, and visitor experience.
  • Oversee day-to-day administrative operations and front desk workflow.
  • Exercise independent judgment regarding administrative operations and service delivery.
  • Directly supervise Front Desk staff, including assigning work, monitoring performance, approving time off, and addressing attendance concerns.
  • Recommend personnel actions including hiring, discipline, promotion, transfer, and corrective action.
  • Ensure assigned staff comply with organizational policies, procedures, and performance expectations.
  • Lead and manage long-term administrative projects.
  • Support organizational operations and special initiatives as assigned.
  • Provide front desk coverage as needed.
  • Maintain confidentiality of all agency files, personnel records, technology-related data, business information, and contractual agreements.
  • Represent WRTP BIG STEP, members, participants, funders, and partners in a professional manner at all times.

Information Technology Coordination
  • Serve as the primary liaison between WRTP BIG STEP staff and the organization's third-party IT vendor.
  • Coordinate staff technology support requests and facilitate resolution of hardware, software, network, and systems issues.
  • Monitor and track IT service requests to ensure timely response and effective communication between staff and the IT vendor.
  • Coordinate employee technology onboarding and offboarding, including equipment setup, user account access, and system permissions.
  • Assist in managing organizational technology assets, including computers, mobile devices, peripherals, and related equipment.
  • Coordinate equipment repairs, replacements, maintenance, and procurement with the third-party vendors.
  • Maintain strict confidentiality of organizational systems, employee information, and technology-related data.

Human Resources Administrative Support
  • Assist in maintaining employee personnel files and related documentation.
  • Assist with record retention and personnel file compliance.
  • Support recruitment administration and interview scheduling.
  • Assist with HR reporting and administrative compliance requirements.
  • Assist with special Human Resources projects and organizational initiatives.
  • Administer employee benefit eligibility updates by processing employee additions, changes, and terminations in benefit carrier and benefits administration systems.
  • Assist Human Resources with confidential employee relations, personnel administration, and record management activities.
  • Assist in preparing performance review documentation, evaluation forms, and related materials for management review and completion.
  • Coordinate performance review schedules and timelines to ensure timely completion of employee evaluations.
  • Schedule two-week work plans based on management-provided outlines.
  • Coordinate and distribute review-related communications, reminders, and supporting documentation to managers and employees.
  • Track completion of performance reviews, development plans, and related personnel documentation.
  • Maintain confidentiality of all employee and organizational records.

Records Management
  • Oversee file room organization.
  • Work collaboratively with staff to ensure participant, employee, and organizational documents are filed accurately and in a timely manner.
  • Assist in creating, organizing, labeling, and maintaining participant files and related documentation.
  • Develop and maintain file management systems and procedures.
  • Coordinate document storage, retrieval, archival, and destruction activities.
  • Ensure confidential records are properly secured and maintained.

IDEMIA Point of Contact (POC) & Enrollment Operations
  • Serve as WRTP BIG STEP's primary liaison and designated Point of Contact (POC) with IDEMIA.
  • Coordinate all communications between WRTP BIG STEP and IDEMIA regarding enrollment operations, equipment, audits, compliance requirements, certifications, and program updates.
  • Ensure the organization remains compliant with all TSA, TWIC, HAZMAT, and IDEMIA program requirements.
  • Coordinate equipment maintenance, troubleshooting, repairs, and inventory management.
  • Ensure all Enrollment Agents maintain required certifications and training requirements.
  • Assist with audits, quality assurance reviews, compliance inspections, and reporting requirements.
  • Monitor enrollment performance metrics and recommend operational improvements.
  • Prepare enrollment activity and compliance reports as requested by management.
  • Successfully complete and maintain all certifications and credentials required to serve as an Enrollment Agent and IDEMIA Point of Contact.

Enrollment Agent Responsibilities
  • Provide enrollment services to customers for TSA PreCheck®, TWIC®, HAZMAT, and other authorized programs.
  • Greet and assist customers in a professional and consistent manner.
  • Understand and communicate enrollment, eligibility, and program requirements.
  • Obtain successful fingerprint images and biometric information.
  • Verify customer identity and scan required enrollment documentation.
  • Complete required enrollment transactions and supporting documentation accurately.
  • Operate and perform basic troubleshooting of enrollment equipment and software systems.
  • Adhere to all company, program, and departmental security and confidentiality requirements.
  • Maintain data accuracy and customer confidentiality at all times.

Other Duties
  • Participate in organizational meetings, trainings, and professional development opportunities.
  • Assist with special projects as assigned.
  • Perform additional duties as appropriate.

Requirements
  • Strong supervisory, leadership, and team development skills.
  • Knowledge of administrative office operations and procedures.
  • Knowledge of information technology coordination, vendor management, and business technology systems.
  • Knowledge of records management and document retention requirements.
  • Ability to manage multiple responsibilities and priorities.
  • Excellent customer service and interpersonal communication skills.
  • Strong organizational, analytical, and problem-solving abilities.
  • Proficiency in Microsoft Office Suite and business software applications.
  • Ability to maintain confidential personnel, technology-related, and organizational information.
  • Monitoring and assessment skills to evaluate performance and operational effectiveness.
  • Ability to exercise independent judgment and decision-making authority.
  • Integrity, professionalism, and sound judgment.

Minimum Qualifications
  • Associate degree preferred; equivalent combination of education and experience may be considered.
  • Minimum three (3) years of progressively responsible administrative, office management, information technology coordination, human resources, or supervisory experience.
  • Prior supervisory or management experience preferred.
  • Ability to successfully complete and maintain IDEMIA Enrollment Agent certification requirements.
  • Ability to pass required background checks and meet program-specific eligibility requirements.
  • Proficiency with Microsoft Office Suite and database systems.
  • Strong written and verbal communication skills.
  • Ability to maintain confidentiality and handle sensitive information appropriately.
  • Ability to regularly sit, stand, walk, utilize office equipment, operate computers, and occasionally lift up to 25 pounds.

This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. WRTP BIG STEP reserves the right to change the job description and/or posting.
WRTP BIG STEP is an equal opportunity/ADA employer. All federal, state, and local fair employment standards including EEO and ADA requirements are incorporated herein by reference. Reasonable accommodations requested by qualified individuals with disabilities will be made in accordance with the Americans with Disabilities Act (ADA). WRTP BIG STEP encourages applications from all qualified individuals and performs pre-employment background checks subject to job requirements. Notify Human Resources if special accommodations are needed.
Benefits
  • Health Insurance - Employer pays 85% of health plan premium.
  • Dental Insurance (single or family) - 100% Employer paid.
  • Vision Insurance (single or family) - 100% Employer paid.
  • Life Insurance & Accidental Death & Dismemberment Insurance - 100% Employer paid.
  • Short Term & Long-Term Disability Insurance - 100% Employer paid.
  • 10 vacation days after 90 days of employment.
  • Up to 9 personal days annually, pro-rated 1st year.
  • 14 Paid Holidays annually.
  • 10% of monthly salary contributed to retirement accounts.
  • Salary range: $62,000 - $66,000

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