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Records Management Assistant Jobs in Rhode Island

Pivot Path Solutions

Administrative Assistant

Newport, RI · On-site

$18 - $24.50/hr

Administrative Assistant Pivot Path Solutions is an SBA Certified 8(a), Woman-Owned Small Business ... Familiarity with records management. What We Offer: Pivot Path Solutions strives to attract ...

Pivot Path Solutions

Administrative Assistant

Newport, RI · On-site

$18 - $24.50/hr

We are seeking a dependable Administrative Assistant to support the Naval Undersea Warfare Center ... Familiarity with records management. What We Offer: Pivot Path Solutions strives to attract ...

Pivot Path Solutions

Administrative Assistant

Newport, RI · On-site

$18 - $24.50/hr

We are seeking a dependable Administrative Assistant to support the Naval Undersea Warfare Center ... Familiarity with records management. What We Offer: Pivot Path Solutions strives to attract ...

Oak St. Health

Rx Records Representative II

Providence, RI · On-site

$17 - $31.30/hr

CVS Health Prescription Records team serves as the sole managing interface for CVS Retails' legal ... Work in a high volume, production oriented, time sensitive Call Center environment. * Assist ...

Serco USA

Personnel Employment Assistant II

Newport, RI · On-site

$37K - $49K/yr

Position Description & Qualifications The Personnel Assistant II (Identity Credentialing Specialist ... Experience in identity management, credentialing, records administration, or document verification.

Serco

Personnel Employment Assistant II

Newport, RI · On-site

$37K - $49K/yr

Position Description & Qualifications The Personnel Assistant II (Identity Credentialing Specialist ... Experience in identity management, credentialing, records administration, or document verification.

CVS Health

Rx Records Representative II

Cumberland, RI · On-site

$17 - $31.30/hr

Work in a high volume, production oriented, time sensitive Call Center environment. * Assist ... manage expectations while meeting scheduled deadlines. * Associates degree or equivalent ...

RI Temps, Inc.

Be Seen First

Executive Assistant - Legal & Enterprise Risk Management

Newport, RI · On-site

$35 - $45/hr

Maintain departmental status reports, project lists, records, and filing systems. * Assist with ... Strong organizational and time-management skills. * Sound judgment and the ability to handle ...

Sonic

Assistant Manager

Warwick, RI · On-site

Being an Assistant Manager at a SONIC Drive-In restaurant is the cherry on top of a Strawberry ... record of building sales, creative marketing, expense management and developing people into ...

Sonic

Assistant Manager

Cranston, RI · On-site

Being an Assistant Manager at a SONIC Drive-In restaurant is the cherry on top of a Strawberry ... record of building sales, creative marketing, expense management and developing people into ...

O'Reilly Automotive

Store Manager in Training

Coventry, RI · On-site

$19.50 - $23.25/hr

... the assistant management team ensuring safety compliance and that all team members receive ... Responsible for the maintenance of delivery fleet and maintain records for each vehicle. Ensure ...

Sonic Drive-In

Assistant Manager

Warwick, RI · On-site

Being an Assistant Manager at a SONIC Drive-In restaurant is the cherry on top of a Strawberry ... record of building sales, creative marketing, expense management and developing people into ...

Sonic Drive-In

Assistant Manager

Cranston, RI · On-site

Being an Assistant Manager at a SONIC Drive-In restaurant is the cherry on top of a Strawberry ... record of building sales, creative marketing, expense management and developing people into ...

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Showing results 21-40

All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Rhode Island

Records Management Assistant information

See Rhode Island salary details

$26.4K

$48.2K

$67.6K

How much do records management assistant jobs pay per year?

As of Sep 1, 2026, the average yearly pay for records management assistant in Rhode Island is $48,172.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,100.00 and $52,400.00 per year, depending on experience, location, and employer.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Rhode Island?

The most popular types of Records Management jobs in Rhode Island are:

What cities in Rhode Island are hiring for Records Management Assistant jobs?

Cities in Rhode Island with the most Records Management Assistant job openings:

What are popular job titles related to Records Management Assistant jobs in RI?

For Records Management Assistant jobs in RI, the most frequently searched job titles are:

Records Management Assistant jobs near you

Administrative Assistant

Pivot Path Solutions

Newport, RI • On-site

$18 - $24.50/hr

Other

Medical, Dental, Vision, Life, Retirement

This job post has expired today. Applications are no longer accepted.

Job description

Administrative Assistant

Pivot Path Solutions is an SBA Certified 8(a), Woman-Owned Small Business delivering mission-focused professional and technical services to the Department of Defense and Federal Government. We are seeking a dependable Administrative Assistant to support the Naval Undersea Warfare Center (NUWC) Division Newport, Sensors and SONAR Systems Department (Code 15). This role provides comprehensive office administration and customer support for a fast-paced engineering organization supporting the U.S. Navy's undersea warfare mission.

Position Summary

The Administrative Assistant provides daily administrative and office support to assigned government organizations, ensuring efficient front office operations, accurate document management, meeting coordination, travel processing, and records maintenance. The ideal candidate is highly organized, customer-service oriented, and capable of managing multiple priorities while maintaining professionalism and attention to detail.

Essential Responsibilities Front Office Operations
  • Provide front desk coverage during normal business hours.
  • Answer and route telephone calls professionally.
  • Welcome and direct visitors.
  • Maintain visitor logs and telephone message records.
  • Coordinate interview logistics.
  • Update emergency recall lists and personnel rosters.
  • Receive, sort, and distribute incoming and outgoing mail.
  • Monitor office equipment and coordinate maintenance requests.
  • Maintain office supply inventories.
Administrative Support
  • Prepare, edit, proofread, and format memoranda, reports, presentations, correspondence, and briefing materials.
  • Maintain correspondence tracking logs.
  • Scan, copy, route, file, and archive documents.
  • Assemble SF-52 personnel action packages by entering government-provided information.
  • Maintain electronic filing systems and records in accordance with Navy guidance.
Data & Office Support
  • Enter and verify data within government systems.
  • Review ERP timekeeping reports against leave records.
  • Prepare discrepancy reports for Government review.
  • Generate routine reports using Government databases.
Meeting & Travel Coordination
  • Schedule conference rooms.
  • Maintain calendars for leave, travel, and meetings.
  • Prepare meeting agendas.
  • Coordinate travel authorizations, vouchers, and training requests using DTS.
Security & Visitor Support
  • Coordinate DISS visit requests.
  • Prepare visitor documentation.
  • Ensure CUI and PII are handled properly.
  • Support classified document routing as directed.
Minimum Qualifications
  • High School Diploma or GED.
  • Minimum 2–3 years of administrative support experience.
  • Strong Microsoft Office skills.
  • Excellent organizational and communication skills.
  • Experience supporting multiple priorities simultaneously.
  • Ability to work onsite full-time.
Preferred Qualifications
  • Previous DoD or Federal administrative experience.
  • Experience using:
    • DTS
    • DISS
    • ERP/Fiori
    • Microsoft Teams
  • Familiarity with records management.

What We Offer: Pivot Path Solutions strives to attract, motivate, and retain the best people in the industry. Our benefits package reflects our continued commitment to our employees by prioritizing the health and well-being of each member. The Company offers a comprehensive compensation package that includes:

  • Comprehensive benefits package, including health, dental, and vision insurance
  • Generous Contribution on Health, Dental and Vision Insurances
  • 100% Employer Paid Group Life Insurance, Short Term and Long-Term Disability
  • Safe Harbor 401(K) Plan
  • Health Saving Account (HSA)
  • Healthcare Flexible Saving Account (FSA) and Dependent Care FSA
  • Education Reimbursement
  • Employee Referral Program

U.S. Citizenship is required, and all selected applicants will be subject to a government security investigation. This includes meeting the eligibility requirements for access to classified information and the ability to obtain government-granted security clearance. Individuals may also be subject to background investigation including criminal history, employment verification, education verification, drug testing, and creditworthiness.

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