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Records Management Assistant Jobs in Rhode Island

University Orthopedics

Physician Assistant

Johnston, RI · On-site

$100K - $136K/yr

The PA will be responsible for the evaluation and nonoperative management of patients with ... Ability to maintain confidentiality of patient records. * Must be able to travel to all sites if ...

Pivot Path Solutions

Administrative Assistant

Newport, RI · On-site

$18 - $24.50/hr

We are seeking a dependable Administrative Assistant to support the Naval Undersea Warfare Center ... Familiarity with records management. What We Offer: Pivot Path Solutions strives to attract ...

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All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Rhode Island

Records Management Assistant information

See Rhode Island salary details

$26.4K

$48.2K

$67.6K

How much do records management assistant jobs pay per year?

As of Jul 31, 2026, the average yearly pay for records management assistant in Rhode Island is $48,172.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,100.00 and $52,400.00 per year, depending on experience, location, and employer.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience often earn the highest salaries, especially when supporting high-level executives or working in industries like finance or law. Salaries can vary based on location, experience, and certifications, with some earning over $70,000 annually.

What are the key skills and qualifications needed to thrive as a Records Management Assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What do record assistants do?

Records Management Assistants organize, maintain, and retrieve physical or electronic records to ensure accurate and efficient document management. They may also input data into management systems, ensure compliance with record-keeping policies, and assist with archiving or disposal processes. Strong attention to detail and familiarity with record management software are often required.

What does a Records Management Assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by Records Management Assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the 5 S's of records management?

The 5 S's of records management are Sort, Set in order, Shine, Standardize, and Sustain. These principles help records management assistants organize, maintain, and ensure the proper handling of records efficiently and consistently within an organization.

Is records management a stressful job?

Records management assistants often handle organized document storage, retrieval, and compliance tasks, which can involve repetitive work and attention to detail. The job's stress level depends on workload, deadlines, and organizational environment, but it generally involves routine tasks with moderate pressure. Effective time management and familiarity with records management software can help reduce stress.
What are the most commonly searched types of Records Management jobs in Rhode Island? The most popular types of Records Management jobs in Rhode Island are:
What cities in Rhode Island are hiring for Records Management Assistant jobs? Cities in Rhode Island with the most Records Management Assistant job openings:
What are popular job titles related to Records Management Assistant jobs in RI? For Records Management Assistant jobs in RI, the most frequently searched job titles are:
Records Management Assistant jobs near you

Business Office Manager Assistant/Medical Records

Marquis Health Services

Providence, RI • On-site

$22 - $24.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 15 days ago

Job description

) Join our team at Lincolnwood Rehabilitation and Healthcare Center as a Business Office Manager Assistant / Medical Records
Proudly supported by Marquis Health Consulting Services
Full-time opportunities available
Same Day Pay!
$22-24.50/hour
At Lincolnwood Rehabilitation and Healthcare Center, we believe that efficient business operations and accurate medical records are essential to delivering exceptional resident care. Guided by our core values of Passion, Respect, and Excellence, the Business Office Manager Assistant / Medical Records Coordinator supports the daily operations of both the Business Office and Medical Records departments while ensuring financial accuracy, regulatory compliance, and organized resident documentation.
Responsibilities for Business Office Manager Assistant / Medical Records:
  • Assist the Business Office Manager with daily financial and administrative operations.
  • Support accounts receivable, accounts payable, billing, collections, reimbursement processes, and financial reporting.
  • Maintain accurate financial records, resident account files, and supporting documentation.
  • Manage resident medical records, including new admissions, record maintenance, EMR documentation, audits, and medical record requests.
  • Ensure compliance with HIPAA and all applicable federal, state, and facility regulations.
  • Assist with central supply by receiving, organizing, stocking, and distributing supplies while maintaining appropriate inventory levels.
  • Communicate professionally with residents, families, vendors, insurance providers, and staff regarding billing and medical record inquiries.
  • Provide general administrative support and perform other duties as assigned.

Qualifications for Business Office Manager Assistant / Medical Records:
  • High school diploma or equivalent required; some college coursework preferred.
  • Skilled Nursing experience preferred.
  • One (1) to two (2) years of business office, bookkeeping, medical records, or related healthcare experience preferred.
  • Prior Long-Term Care, Rehabilitation, or Post-Acute Care experience strongly preferred.
  • Knowledge of billing, financial recordkeeping, and medical records processes.
  • Proficiency in Microsoft Office and the ability to learn electronic medical record (EMR) systems.
  • Strong organizational, communication, customer service, and data entry skills.
  • Ability to maintain confidentiality, manage multiple priorities, and assist with central supply responsibilities.

Our Core Values in Action
Passion - Supporting residents through dependable administrative, financial, and medical records services.
Respect - Protecting confidential information while serving residents, families, and team members with professionalism and compassion.
Excellence - Delivering accurate, organized, and compliant business office and medical records support every day.
Benefits for Business Office Manager Assistant / Medical Records:
  • Tuition reimbursement
  • Employee referral bonus
  • Health, vision, and dental benefits
  • 401(k) with match
  • Employee engagement and culture committee
  • Company-sponsored life insurance
  • Employee assistance program (EAP) resources

Join our team at Lincolnwood Rehabilitation and Healthcare Center, a 200-bed Sub-Acute, and Long-Term Care facility where compassion and quality care are at the heart of everything we do. Our facility is thoughtfully designed with beautiful common spaces, creating a welcoming, home-like environment not only for our residents but also for our staff. We believe in fostering a positive and supportive workplace where employees feel valued, respected, and empowered to make a difference.
Here, you'll be part of a collaborative and dedicated team that prioritizes professional growth, work-life balance, and a culture of appreciation. If you're passionate about providing exceptional care in a warm, inclusive setting, we would love for you to grow your career with us.
The facility provides equal employment opportunities to all applicants and employees and prohibits discrimination and harassment of any kind. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. All qualified applicants are encouraged to apply.

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