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Records Management Assistant Jobs in Rhode Island

City Personnel

Records Specialist - RIDOH

Cranston, RI

$27.38/hr

... management and maintenance of statewide vital records, including accurate data entry, database ... * Assist customers with in-person requests and provide professional, courteous support when ...

New

Keller Foundations

Administrative Assistant

Providence, RI · On-site

$18.25 - $24.50/hr

Support onboarding activities for new employees, including paperwork coordination, orientation scheduling, and employee record management. * Assist accounting, human resources, project management ...

University Orthopedics

Physician Assistant

East Providence, RI · On-site

$100K - $136K/yr

Physician Assistant (PA) The PA will be responsible for the evaluation and nonoperative management ... Ability to maintain confidentiality of patient records. * Must be able to travel to all sites if ...

Trice Healthcare

Medical Records Coordinator

Providence, RI · On-site

$18 - $23.25/hr

Medical Records Coordinator The Medical Records Coordinator is responsible for managing and ... Notify clinical staff to finalize documentation as needed and assist in documentation education.

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All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Rhode Island

Records Management Assistant information

See Rhode Island salary details

$26.4K

$48.2K

$67.6K

How much do records management assistant jobs pay per year?

As of Sep 1, 2026, the average yearly pay for records management assistant in Rhode Island is $48,172.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,100.00 and $52,400.00 per year, depending on experience, location, and employer.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Rhode Island?

The most popular types of Records Management jobs in Rhode Island are:

What cities in Rhode Island are hiring for Records Management Assistant jobs?

Cities in Rhode Island with the most Records Management Assistant job openings:

What are popular job titles related to Records Management Assistant jobs in RI?

For Records Management Assistant jobs in RI, the most frequently searched job titles are:

Records Management Assistant jobs near you

Records Specialist - RIDOH

City Personnel

Cranston, RI

$27.38/hr

Full-time

Posted 3 days ago

New

Job description

We are partnering with the Rhode Island's Department of Health to find a detail-oriented Records Specialist to support the management and maintenance of statewide vital records, including accurate data entry, database updates, record issuance, customer assistance, and confidential records management.

The ideal candidate will possess strong organizational, data entry, customer service, and administrative skills, with the ability to manage multiple priorities, maintain accuracy and confidentiality, communicate professionally with the public and municipalities, and work independently in a detail-oriented environment.

Pay & Job Highlights:
Pay Rate: $27.38 per hour
Location: Cranston, RI

Responsibilities of the Records Specialist:
  • Accurately enter statistical and vital event information into the State’s database while maintaining and correcting records.
  • Provide guidance and administrative support to Rhode Island cities and towns, as well as members of the public, regarding vital records and related processes.
  • Assist customers with in-person requests and provide professional, courteous support when responding to questions and requests.
  • Issue vital records in response to in-person, mail, and online requests while following established procedures.
  • Perform a variety of clerical and administrative duties, including typing, filing, recordkeeping, phone coverage, data entry, and maintaining organized records.
  • Review and process records and transactions with a high level of accuracy and confidentiality. 

Qualifications of the Records Specialist:
  • High school diploma or equivalent required, with experience in a clerical, administrative, records management, data entry, or related position involving independent judgment in processing transactions.
  • Proficiency with Microsoft Office applications, including Microsoft Word, Excel, and Outlook, with the ability to learn and navigate database systems.
  • Strong organizational and time management skills with the ability to manage multiple tasks, maintain accurate records, and meet established deadlines.
  • Excellent verbal and written communication skills, with the ability to interact professionally and courteously.

Submit your resume today for immediate consideration!
Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request.
For 20 years, City Personnel has been helping Rhode Islanders find meaningful careers with some of the area's most respected employers. As a locally owned staffing firm based in Providence, we offer real jobs with real companies—and you'll always work with real recruiters who know the Rhode Island job market and are invested in your success. 

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