Records Management Assistant Jobs in Nebraska (NOW HIRING)

About PrimeSites

PrimeSites is a growing property management company dedicated to providing high-quality affordable and workforce housing throughout Nebraska and the Midwest. We are seeking a motivated Assistant Property Manager to join our team and support the daily operations of our multifamily communities.

This role is ideal for someone looking to build a long-term career in property management. Working alongside experienced Property Managers and regional leadership, you'll gain hands-on experience in leasing, resident relations, compliance, and property operations while developing the skills necessary to advance into a Property Manager role.

What You'll Do

Leasing & Occupancy

• Conduct residential and commercial property tours for prospective tenants.
• Assist prospective residents and commercial tenants throughout the leasing process.
• Explain community amenities, rental requirements, and qualifications.
• Process applications and ensure all required documentation is collected.
• Follow up on leads and assist in achieving occupancy goals.
• Support resident retention efforts through excellent customer service and communication.

Commercial Property Management

• Assist in the day-to-day management of assigned commercial properties.
• Coordinate commercial lease administration, including lease preparation, renewals, amendments, and tenant correspondence.
• Respond to commercial leasing inquiries and assist with marketing available spaces.
• Schedule and conduct commercial property tours for prospective tenants.
• Build positive relationships with commercial tenants by providing responsive customer service and resolving routine requests.
• Coordinate with vendors, contractors, and maintenance teams to ensure commercial properties are well maintained.
• Support general administrative functions for commercial properties.

Resident & Tenant Relations

• Serve as a primary point of contact for current and prospective residents and commercial tenants.
• Respond to resident and commercial tenant questions and concerns in a timely and professional manner.
• Assist with lease renewals, resident communications, and community engagement efforts.
• Help create a positive living experience for tenants.

Compliance & Administration

• Assist with LIHTC and affordable housing compliance requirements.
• Collect, review, and process income, asset, and household documentation.
• Complete certifications, recertifications, and file audits as required.
• Maintain accurate resident files and electronic records.
• Assist with regulatory reporting and inspections.

Property Operations

• Support the Property Manager with day-to-day community operations.
• Coordinate with maintenance staff to ensure work orders and resident requests are addressed promptly.
• Assist with rent collection, notices, and other administrative responsibilities.
• Help maintain community standards and property appearance.

Team Collaboration

• Work closely with Property Managers, maintenance teams, compliance staff, and regional leadership.
• Help monitor vacant commercial suites and prepare spaces for new tenants.
• Participate in ongoing training and professional development opportunities.
• Contribute ideas that improve resident satisfaction and operational efficiency.

Required Qualifications

• Minimum of 1 year of experience in customer service, leasing, housing, property management, administration, or a related field.
• Strong communication and interpersonal skills.
• Exceptional attention to detail and organizational abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications.
• Valid driver's license and reliable transportation.

Preferred Qualifications

• Previous multifamily housing or leasing experience.
• Experience with LIHTC, Section 8, or affordable housing programs.
• Familiarity with AppFolio or other property management software.
• Experience with commercial real estate, commercial leasing, or retail/office property management.
• Knowledge of commercial lease terminology and lease administration is a plus.
• Associate's or Bachelor's degree in Business, Real Estate, Property Management, or a related field.

What Makes You Successful

• You enjoy helping people and building relationships.
• You are dependable, organized, and accountable.
• You can confidently communicate with both residential residents and commercial business tenants.
• You can balance customer service with policy and compliance requirements.
• You take initiative and work well both independently and as part of a team.

Why PrimeSites?

• Clear career path to Property Manager and leadership opportunities.
• Hands-on training and mentorship from experienced professionals.
• Competitive compensation with bonus opportunities.
• Growing company with long-term advancement potential.
• Opportunity to make a meaningful impact by providing quality housing to residents and families.