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Records Management Assistant Jobs in Florida (NOW HIRING)

DPR Construction

Item Management Assistant

Lakeland, FL · On-site

$37K - $43K/yr

Item Management Assistant OES Equipment, part of the DPR Family of Companies, is a fast-paced ... They will research, validate, and update item records to ensure completeness and alignment across ...

DPR Construction

Item Management Assistant

Orlando, FL · On-site

$39K - $45K/yr

Item Management Assistant OES Equipment, part of the DPR Family of Companies, is a fast-paced ... They will research, validate, and update item records to ensure completeness and alignment across ...

City of Miramar

RECORDS/AGENDA COORDINATOR

Hollywood, FL · On-site

$63K - $94K/yr

Maintains city records inventory with archival contractors. Assist departments with digitizing records. If assigned to Contract Management: Oversees the city's computerized e-signature system.

Optimus U

Be Seen First

Property Management Assistant

Miami, FL · On-site

$160 - $200/day

Property Management Coordinator - 50-Unit Residential Portfolio Location: Miami, Florida Job Type ... This is a hands-on position for someone who communicates professionally, keeps accurate records ...

DPR Construction

Item Management Assistant

Lakeland, FL

$39K - $45K/yr

... Management Assistant who will maintain and govern item data to support standardized product ... They will research,validate, and update item records to ensure completeness and alignment across ...

DPR Construction

Item Management Assistant

Orlando, FL · On-site

$39K - $45K/yr

... Management Assistant who will maintain and govern item data to support standardized product ... They will research,validate, and update item records to ensure completeness and alignment across ...

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All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Florida

Records Management Assistant information

See Florida salary details

$20.2K

$36.8K

$51.6K

How much do records management assistant jobs pay per year?

As of Aug 9, 2026, the average yearly pay for records management assistant in Florida is $36,759.00, according to ZipRecruiter salary data. Most workers in this role earn between $32,100.00 and $40,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Florida? The most popular types of Records Management jobs in Florida are:
What cities in Florida are hiring for Records Management Assistant jobs? Cities in Florida with the most Records Management Assistant job openings:
What are popular job titles related to Records Management Assistant jobs in FL? For Records Management Assistant jobs in FL, the most frequently searched job titles are:
Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $36,759 per year, or $17.7 per hour.

Item Management Assistant

DPR Construction

Lakeland, FL • On-site

$37K - $43K/yr

Other

Posted 18 days ago

DPR Construction rating

8.0

Company rating: 8.0 out of 10

Based on 37 frontline employees who took The Breakroom Quiz

18th of 80 rated construction

Job description

Item Management Assistant

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry seeking an experienced Item Management Assistant who will maintain and govern item data to support standardized product information, taxonomy structures, and cross-system consistency. They will research, validate, and update item records to ensure completeness and alignment across internal stakeholders. They coordinate item changes and support issue resolution to maintain data integrity for reporting and downstream integrations. Finally, they will contribute to testing and continuous improvement activities supporting item management processes and tools. Responsibilities will include, but may not be limited to, the following:

  • Maintains and updates item records in the system of record and related files, including creation of new items and ongoing maintenance of existing items.
  • Researches and validates item attributes, taxonomy categories, and required fields to ensure data completeness and consistent nomenclature.
  • Maps items across internal entities and coordinates assignment and communication of standardized item identifiers to support cross-system alignment.
  • Develops routine reports and status updates to communicate progress, exceptions, and required actions to stakeholders.
  • Resolves item data issues through investigation, documentation review, and stakeholder coordination, and escalates complex items for review as needed.
  • Supports system and process testing for item management workflows by executing test steps, documenting outcomes, and reporting defects or gaps.
  • Partners with product lifecycle management stakeholders to align item records with maintained product details and taxonomy requirements.

Required Skills and Abilities

  • Strong organization skills and attention to details.
  • Excellent written and verbal communication skills.
  • Strong time management and problem-solving skills.
  • Ability to work independently and collaboratively in a fast-paced environment.

Education and Experience

  • High School Education/GED or equivalent experience required.
  • 2-4 years of experience in item management, product data administration, master data, operations support, or a related function required.
  • Experience using Microsoft Office applications, including Excel, required.
  • Oracle Fusion experience preferred.
  • Experience supporting taxonomy initiatives, product data governance, or system integrations preferred.

DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.

Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together—by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.

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