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Record Retrieval Specialist Jobs (NOW HIRING)

Gemini Duplication

Record Retrieval Specialist

Rocklin, CA · On-site

$20.67 - $25.96/hr

ABOUT THE ROLE The Record Retrieval Specialist's purpose at Gemini is to effectively coordinate and schedule the retrieval of confidential and time-sensitive records from various locations. As a ...

Gemini Legal

Record Retrieval Specialist

Rocklin, CA · On-site

$20.67 - $25.96/hr

ABOUT THE ROLE The Record Retrieval Specialist's purpose at Gemini is to effectively coordinate and schedule the retrieval of confidential and time-sensitive records from various locations. As a ...

ISG

Record Retrieval Specialist (29735)

Danvers, MA · On-site +1

$14/hr

We are looking for a Record Retrieval Specialist to join our Medical Records team. As a Record Retrieval Specialist, your main responsibility is to obtain the requested materials and supply those ...

ISG

Record Retrieval Specialist (29735)

We are looking for a Record Retrieval Specialist to join our Medical Records team. As a Record Retrieval Specialist, your main responsibility is to obtain the requested materials and supply those ...

Retrev LLC

Records Retrieval Specialist I

Pensacola, FL · On-site

Records Retrieval Specialist I Employment Type: Full-Time Non-Exempt Department: Retrieval Schedule ... record retrieval. * Document all communication, updates, and actions accurately within company ...

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How much do record retrieval specialist jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for record retrieval specialist in the United States is $15.22, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $15.38 per hour, depending on experience, location, and employer.

What are the main challenges a record retrieval specialist might face when obtaining documents from third-party providers?

One of the main challenges in this role is managing delays or non-responsiveness from medical offices, law firms, or other record custodians. Record Retrieval Specialists often need to follow up persistently, navigate varying provider processes, and ensure compliance with privacy regulations like HIPAA. Effective communication, patience, and strong organizational skills are essential to overcome these hurdles and keep the retrieval process on track for clients or internal teams.

What is a record retrieval specialist?

Record Retrieval Specialists are professionals responsible for obtaining, organizing, and delivering important documents, such as medical, legal, or financial records, on behalf of organizations or clients. They play a key role in ensuring that requested records are collected efficiently, accurately, and in compliance with privacy laws. Their work is vital in industries like healthcare, insurance, and law, where timely access to records is essential for case management, claims processing, and legal proceedings.

What is the difference between Record Retrieval Specialist vs Medical Records Clerk?

AspectRecord Retrieval SpecialistMedical Records Clerk
CredentialsHigh school diploma; some roles may require certifications in health information managementHigh school diploma or equivalent; on-the-job training often provided
Work EnvironmentHealthcare facilities, insurance companies, legal officesHospitals, clinics, healthcare offices
Employer & Industry UsageUsed in healthcare, legal, insurance sectors for retrieving patient recordsPrimarily in healthcare for managing patient files
Search & Comparison IntentUnderstanding roles related to record retrieval and managementClarifying job responsibilities in medical record keeping

The main difference is that Record Retrieval Specialists focus on locating and retrieving specific records across various industries, often requiring some health information management knowledge. Medical Records Clerks primarily handle the organization and maintenance of patient files within healthcare settings. Both roles involve record management but differ in scope and environment.

What are the key skills and qualifications needed to thrive as a record retrieval specialist?

To thrive as a Record Retrieval Specialist, you need strong organizational skills, attention to detail, and experience with data management, often supported by a high school diploma or equivalent. Familiarity with records management systems, secure file transfer protocols, and document tracking software is typically required. Excellent communication, time management, and problem-solving abilities help you efficiently coordinate with healthcare providers and clients. These skills ensure accurate, timely retrieval of sensitive records while maintaining compliance with privacy regulations and client satisfaction.
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Record Retrieval Specialist jobs near you
Infographic showing various Record Retrieval Specialist job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 80% In-person, and 20% Remote job distribution, with an average salary of $31,649 per year, or $15.2 per hour.

Record Retrieval Specialist

Jamison Professional Services

Seattle, WA • On-site

$21.05/hr

Full-time

Posted 2 days ago

New

Job description

Jamison Professional Services, Inc. (“Jamison”) is currently seeking a qualified and motivated candidate for the position of Record Retrieval Specialist.
Job Title: Record Retrieval Specialist.
Location: Seattle, WA.
Hourly Rate: $21.05 + Benefits.
DESCRIPTION OF SERVICES:
The Record Retrieval Specialist will assist with retrieving, processing, organizing, and managing records in support of federal litigation and investigative activities. The ideal candidate is highly organized, detail-oriented, and able to handle sensitive and confidential information with professionalism and discretion.
Responsibilities:
Responsibilities may include, but are not limited to:
  • Retrieve records from medical providers, businesses, government agencies, and other entities.
  • Track and manage records requests from initiation through completion.
  • Review records for completeness and accuracy.
  • Scan, organize, index, and electronically file documents.
  • Maintain accurate records management databases and tracking logs.
  • Process electronic and paper records in accordance with established procedures.
  • Coordinate document deliveries and ensure timely completion of requests.
  • Handle confidential and sensitive information in accordance with applicable privacy requirements.
  • Communicate professionally with records custodians and government personnel.
  • Perform additional administrative and records management duties as assigned.

REQUIRED AND DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:
  • Strong organizational and time management skills.
  • Excellent attention to detail.
  • Ability to prioritize multiple assignments and meet deadlines.
  • Strong written and verbal communication skills.
  • Experience working with electronic document management systems is preferred.
  • Proficiency with Microsoft Office, including Outlook, Word, and Excel.
  • Ability to work independently and as part of a team.
  • Experience handling confidential records.
  • Previous experience in records management, records retrieval, medical records, legal support, or administrative services is preferred.
  • Professional office environment.
  • Work involves handling confidential and sensitive records.
  • Ability to sit for extended periods while performing computer-based work.
  • Occasional lifting and movement of records or file boxes may be required.

Schedule: Monday - Friday (Regular Business hours).
Clearance Level Required: Employment is contingent upon successfully completing any required background checks, in accordance with applicable law.
JAMISON CORPORATE OVERVIEW:
Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.
Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.
Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.
Jamison’s commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.
Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.
All applications must be submitted through our application system at: https://www.jps-online.com/apply-now/