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Real Estate Transaction Coordinator Jobs (NOW HIRING)

THE ONE STOP REAL ESTATE SHOP LLC

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Real Estate Transaction Coordinator

Imperial, MO · On-site

$15 - $25/hr

Hearth 2 Home Realty is seeking an experienced Real Estate Transaction Coordinator to manage residential transactions from contract to closing. Previous professional experience coordinating real ...

THE ONE STOP REAL ESTATE SHOP LLC

Be Seen First

Real Estate Transaction Coordinator

Imperial, MO · On-site

$15 - $25/hr

Hearth 2 Home Realty is seeking an experienced Real Estate Transaction Coordinator to manage residential transactions from contract to closing. Previous professional experience coordinating real ...

QA Home Buyers

Real Estate Transaction Coordinator

$50K - $70K/yr

Description Real Estate Transaction Coordinator - No License Required Location : Remote Pay : $50,000-$70,000 Job Type : Full Time Schedule : 8-hour shift, Mon-Fri Education : Bachelor's (Required ...

Offer Now Idaho

Real Estate Transaction Coordinator

$39K - $51K/yr

This is not a traditional transaction coordinator role, and we are not looking for real estate agents or aspiring Realtors. In this role, you'll take complete ownership of each transaction, serving ...

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Real Estate Transaction Coordinator information

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$23K

$46.8K

$75.5K

How much do real estate transaction coordinator jobs pay per year?

As of Aug 24, 2026, the average yearly pay for real estate transaction coordinator in the United States is $46,821.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,000.00 and $50,000.00 per year, depending on experience, location, and employer.

What is a real estate transaction coordinator?

A Real Estate Transaction Coordinator is the person in charge of completing the lengthy paperwork involved with a real estate sale. They work through the selling process from beginning to end, meeting deadlines like the contingency removal period and final inspection, and managing the real estate transaction for their clients. Having a Transaction Coordinator is helpful for sellers unfamiliar with the process.

What does a real estate transaction coordinator do?

A Real Estate Transaction Coordinator manages the administrative tasks and paperwork involved in a real estate transaction, ensuring that all deadlines are met and documents are properly completed. They act as a liaison between buyers, sellers, agents, escrow companies, and lenders, helping to keep the process organized and running smoothly. Their responsibilities often include scheduling inspections, tracking contract timelines, and making sure all necessary signatures are obtained. This role is crucial for reducing errors and delays, allowing real estate agents to focus more on client relationships and sales.

What are the key skills and qualifications needed to thrive as a real estate transaction coordinator?

To thrive as a Real Estate Transaction Coordinator, you need a strong understanding of real estate processes, attention to detail, and organizational skills, often backed by a high school diploma or relevant experience. Familiarity with transaction management software, electronic signature platforms, and MLS systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage deadlines and interactions with clients, agents, and service providers. These skills ensure smooth, compliant transactions and a positive client experience throughout the buying or selling process.

How does a real estate transaction coordinator typically interact with agents, clients, and other parties during a transaction?

A Real Estate Transaction Coordinator serves as the main point of contact between agents, clients, escrow officers, lenders, and other parties involved in a real estate transaction. They coordinate communication, manage documentation, and ensure that deadlines are met by regularly updating all stakeholders on the progress of the transaction. This role requires strong organizational skills and the ability to handle multiple transactions simultaneously, often working in a fast-paced environment where juggling different personalities and priorities is common. Effective collaboration and proactive communication are key to keeping transactions on track and ensuring a smooth closing process.

What is the difference between Real Estate Transaction Coordinator vs Real Estate Assistant?

AspectReal Estate Transaction CoordinatorReal Estate Assistant
CredentialsNone required, often familiarity with real estate processesNone required, may have real estate license or coursework
Work EnvironmentPrimarily office-based, managing transaction paperwork and deadlinesOffice or field, supporting agents with administrative tasks
Employer & Industry UsageReal estate brokerages, teams, or agenciesReal estate brokerages, agents, or teams
Search & Comparison IntentUnderstanding transaction management rolesSupporting agent tasks and daily operations

The main difference is that a Real Estate Transaction Coordinator focuses on managing transaction processes, paperwork, and deadlines to ensure smooth closings, while a Real Estate Assistant provides broader administrative support to agents, including scheduling, marketing, and client communication. Both roles are essential in real estate but serve different functions within the industry.

How to get hired as a real estate transaction coordinator?

To get hired as a real estate transaction coordinator, candidates should have strong organizational skills, knowledge of real estate processes, and familiarity with transaction management software. Relevant experience in real estate or administrative roles and obtaining certifications such as the NAR's Certified Transaction Coordinator (CTC) can improve job prospects. Employers often look for attention to detail, communication skills, and the ability to manage multiple transactions efficiently.

Is becoming a real estate transaction coordinator worth it?

A real estate transaction coordinator manages the administrative tasks involved in property transactions, ensuring smooth communication between agents, clients, and service providers. The role often requires organizational skills, attention to detail, and familiarity with real estate contracts and software; it can offer steady employment and opportunities for career growth in the real estate industry.
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Real Estate Transaction Coordinator jobs near you
Infographic showing various Real Estate Transaction Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, and 4% Contract. Highlights an 75% Physical, 2% Hybrid, and 23% Remote job distribution, with an average salary of $46,821 per year, or $22.5 per hour.

Real Estate Transaction Coordinator

THE ONE STOP REAL ESTATE SHOP LLC

Imperial, MO • On-site

$15 - $25/hr

Full-time

Retirement, PTO

Posted 14 days ago

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Job description

Hearth 2 Home Realty is seeking an experienced Real Estate Transaction Coordinator to manage residential transactions from contract to closing. Previous professional experience coordinating real estate transactions is REQUIRED. This is not an entry-level administrative position. Candidates should have hands-on experience with real estate contracts, transaction deadlines, compliance documentation, and the closing process.

The preferred candidate is dependable, detail-oriented, and thrives in a fast-paced environment. This individual will serve as the first point of contact for clients, answer incoming calls, assist with general real estate questions, coordinate transactions from contract to closing, and provide administrative support to the Broker and staff.

A Missouri real estate license is preferred but not required.

Essential Responsibilities

Transaction Coordination:

  • Coordinate residential real estate transactions from contract through closing.
  • Track important deadlines, contingencies, inspections, financing, title work, and closing dates.
  • Maintain complete and compliant transaction files.
  • Communicate with buyers, sellers, agents, lenders, title companies, inspectors, and other parties throughout the transaction.
  • Ensure all required documentation is completed and submitted on time.
  • Assist agents with contracts, forms, and transaction-related questions.

Front Office & Customer Service

  • Welcome clients, visitors, and vendors in a friendly and professional manner.
  • Answer and direct incoming phone calls.
  • Respond to general office and real estate inquiries.
  • Schedule appointments and assist with office coordination.
  • Maintain a clean, organized, and welcoming reception area.

Administrative Duties

  • Perform filing, scanning, copying, data entry, and document management.
  • Maintain electronic and paper files.
  • Order and organize office supplies.
  • Assist with preparing listing packets, marketing materials, and office documents.
  • Support company events and special projects.

Broker & Office Support

  • Provide administrative support to the Broker.
  • Assist with scheduling, correspondence, and daily office operations.
  • Help maintain brokerage records and compliance files.
  • Support agents and staff with general office needs.

Qualifications

  • Previous experience as a transaction coordinator or in a similar real estate administrative role is required. The ideal candidate will have a strong understanding of real estate transactions, contracts, deadlines, and closing processes.
  • Excellent communication and customer service skills.
  • Strong organizational and time management abilities.
  • Ability to multitask and manage competing priorities.
  • Professional appearance and positive attitude.
  • High attention to detail.
  • Proficiency with Microsoft Office.
  • Ability to quickly learn real estate software and office technology.

Preferred

  • Missouri Real Estate License (preferred not required)
  • Experience in real estate, title, mortgage lending, escrow, or transaction coordination.
  • Knowledge of Missouri real estate contracts and the closing process.
  • Experience using MLS, Dotloop, SkySlope, Lone Wolf, or similar transaction management software.

Benefits

Hearth 2 Home Realty is committed to providing a positive work environment where employees can grow professionally while enjoying a healthy work-lift balance.

Our full-time employees are eligible for:

  • Competitive pay based on experience
  • Health Insurance (coming soon)
  • 401(k) Retirement Plan
  • Paid Vacation
  • Paid Sick Leave
  • Paid Holidays
  • Ongoing training and professional development
  • Opportunities for advancement
  • Supportive, team-oriented work environment

Who We're Look For

We're looking for someone who enjoys helping people and takes pride in delivering outstanding customer service. The ideal candidate is dependable, professional, highly organized, and willing to jump in wherever needed. Every day is different in real estate, flexibility  strong communications skills, and the ability to stay organized while managing multiple priorities are essential.

If you're looking for a career with a growing local brokerage where your contributions truly make a difference, we'd love to hear from you.